Prepare Your Lease Agreement, Then Send It for Signature

The Manual Slog

You are currently losing thousands in productivity and risking compliance issues by relying on outdated, fragmented workflows.

• Printing & Scanning: Wasted time, toner, and paper.
• Manual Chasing: Endless phone calls and emails to track signatures.
• Security Risk: Unencrypted email transmission of sensitive financial data.
• Human Error: Missing signatures or incomplete data entries.

The eSignly Advantage

Eliminate the friction. Convert your leasing process into a seamless, secure, and automated digital workflow.

• Online Signing: Send a prepared lease and follow its signing status.
• Automated Tracking: Real-time alerts and auto-reminders.
• Bank-Grade Security: ISO 27001 & SOC 2 compliant, encrypted.
• Signing Records: Retain available signing activity with each completed lease.

Electronic Signing Records

eSignly records signing activity and provides a completion record. Laws and requirements vary by transaction and jurisdiction; an audit record does not guarantee enforceability or admissibility.

Go From Draft to Signed in Minutes

Upload your prepared lease, add the required signing fields, and send it to the parties. They can review and sign online, and you can follow the document status through your account.

Bank-Grade Security

Leases contain sensitive personal and financial data. We protect it with enterprise-level security, including ISO 27001 and SOC 2 compliance and 256-bit AES encryption. Your documents are safer with us than in a filing cabinet.

Total Customization & Control

Your lease, your terms. Upload the PDF or Word document you already use and add fields for signatures, initials, dates, and tenant information. Review lease provisions with qualified local counsel where appropriate.

Sign Anywhere, on Any Device

Make it effortless for tenants to sign. They receive a simple email link and can sign on their phone, tablet, or computer in seconds. No apps to download, no accounts to create. It just works.

Automated Audit Trail

Review the signing activity associated with a document, which may include events such as viewing and signing. The record can help document the process but does not guarantee a particular legal outcome.

Centralized Document Management

Stop searching through emails and folders. All your lease agreements—pending, signed, or archived—are stored in one secure, searchable dashboard. Find any lease in seconds, not hours.

Professional Branding

Reinforce your brand and create a professional impression. Add your company logo and custom brand colors to the emails and signing pages your tenants see. Build trust from the very first interaction.

Reduce Errors & Omissions

Manual data entry leads to mistakes. With eSignly, you can set fields as 'required' to ensure you collect all necessary information, signatures, and initials before the document can be completed. No more incomplete paperwork.

Residential Lease Agreement Workflow

Upload a residential lease you have prepared, add fields for tenants and co-signers, and send it for review and signature. Track its status through your account.

• Review local landlord-tenant requirements before sending.
• Coordinate signing with tenants and co-signers.
• Keep the completed document with its signing record.

Commercial Lease Signing Workflow

Commercial leases for office, retail, or industrial space can include detailed terms and addenda. Prepare your agreement with the provisions relevant to the transaction, then upload it to add signing fields and send it to the parties.

• Accelerate deal closure with brokers and business owners.
• Use consistent signing steps across your portfolio.
• Securely handle sensitive financial information.

Prepare Your Own Reusable Document

Upload the Word or PDF lease agreement you already use, add signature fields, date fields, and text boxes with a simple drag-and-drop interface.

• Standardize your agreements across your organization.
• Save hours by never having to re-create a document again.
• Review and update your own prepared document before reusing it.

Real-Time Audit Trail and Compliance Logging

A completed lease includes a record of signing activity. That record can help document the process, but does not guarantee admissibility or a particular legal outcome.

• Mitigate legal and financial risk.
• Keep signing activity with the completed agreement.
• Meet stringent internal or external audit requirements.

Bulk Sending for Multi-Tenant Properties

Need to send a lease renewal or a policy update to all tenants in a building? Our bulk send feature lets you send the same document to hundreds of recipients at once, each as a unique, individual signing session. Track who has signed and send reminders automatically.

• Save massive amounts of administrative time.
• Ensure consistent communication across all tenants.
• Easily manage large-scale document distribution.

Secure Document Storage and Archiving

Your signed leases are valuable records. We provide secure, centralized cloud storage for all your completed documents. They are protected by bank-grade encryption and are accessible to you anytime, anywhere, forever.

• Eliminate the need for physical filing cabinets.
• Protect documents from fire, flood, or theft.
• Search and retrieve any lease in seconds.

Mobile-First Signing Experience

Your tenants live on their phones. Our signing process is designed for a seamless mobile experience. They can review and sign a lease from anywhere, whether they're at a coffee shop or in their new, empty apartment, directly from their smartphone.

• Meet tenants where they are and get signatures faster.
• No pinching and zooming required; documents are fully responsive.
• Remove friction and delays in the signing process.

Data Validation for Tenant Information

Avoid typos and incomplete information. Our data validation feature allows you to set specific formats for fields like phone numbers, email addresses, or dates, ensuring the data you collect is accurate and usable from the start.

• Reduce follow-up calls and emails for corrections.
• Ensure data integrity for your records and systems.
• Streamline the information gathering process.

API Integration for Property Management Systems

Connect eSignly's power to the tools you already use. Our robust API allows you to integrate e-signing capabilities directly into your property management software, CRM, or custom application. Automate your entire leasing workflow from end to end.

• Eliminate manual data entry between systems.
• Create a seamless, branded experience for your team and clients.
• Trigger signing requests automatically based on events in your software.

In-Person Signing for On-Site Execution

When the tenant is right in front of you for a walkthrough or key handover, use our in-person signing feature. Open the lease on a tablet or computer and have them sign directly on the device. It's still 100% digital, with the same secure audit trail.

• Finalize leases on the spot during property viewings.
• Maintain a fully digital workflow even for in-person interactions.
• Perfect for move-in day execution.

Automated Reminders and Notifications

Review which leases are pending or completed through your dashboard. Available notifications can help you follow document activity and outstanding signatures.

• Keep the leasing process moving without manual intervention.
• Reduce the time documents spend waiting for a signature.
• Gain full visibility into the status of every agreement.

Signer Identity Verification

For high-value leases, ensure you know who is signing. Add an extra layer of security with our identity verification options, such as SMS authentication, to confirm the identity of your signers before they can access the document.

• Prevent fraud and unauthorized access to sensitive documents.
• Add a robust layer of security for commercial or high-value properties.
• Increase confidence in the identity of remote signers.

Team Management and Permissions

For property management companies, control is key. Team features allow you to add users, assign roles, and share documents. Follow your organization's review process so staff use the intended lease version.

• Maintain brand and legal consistency across your organization.
• Control who has access to sensitive lease information.
• Improve collaboration between leasing agents and administrative staff.

State-Specific Clause Management

Leasing laws vary by state and change over time. Review the provisions relevant to your location with qualified local counsel; eSignly does not supply or validate state-specific lease clauses.

• Adapt quickly to changes in local rental laws.
• Reduce the risk of using non-compliant language.
• Simplify the process of managing leases across different states.

Lease Renewal Automation

Don't let renewals slip through the cracks. Set automated reminders for upcoming lease expirations and pre-populate a renewal agreement with the tenant's existing information. Send it for signature with just a few clicks, securing your occupancy and revenue stream.

• Proactively manage your lease renewal pipeline.
• Reduce vacancy risk by simplifying the renewal process.
• Save administrative time on creating renewal documents.

1. Review and Upload Your Lease

Review the lease terms for your transaction and location. When your document is ready, upload your own Word or PDF lease and add the fields needed for signing.

2. Send for Electronic Signature

Send the prepared document using an available signing option. Recipients can review and complete the signing steps on a supported device.

3. Review the Signing Record

Review the status and completion record for the document. Electronic signature requirements and legal effect depend on the transaction and jurisdiction.

"eSignly has become indispensable for our team. We manage multiple properties, and the ability to use standardized templates and track everything from one dashboard has saved us countless hours. Our tenants love how easy it is to sign from their phones."

Samuel Gordon

Property Manager, Crestview Apartments

"As a small landlord, I need tools that are simple, affordable, and effective. eSignly is all three. I went from worrying about my old Word document lease to having a professional, legally-sound process. The peace of mind is worth every penny."

Faith Campbell

Owner, Campbell Properties

"The security and audit trail features were critical for us. We deal with high-value commercial leases, and eSignly provides the bank-grade security and court-admissible proof we need to operate with confidence. Their API allowed us to integrate it seamlessly into our workflow."

Garrett Vaughn

COO, Acme Industrial Parks

"We needed a fast way to sign up new members for our co-working space. With eSignly, we can send out a membership agreement and get it signed while they're still touring the facility. It's fast, modern, and completely paperless."

Lauren Gentry

Founder, The Hive Co-working

"I recommend eSignly to my real estate clients. It solves the chain-of-custody and signature validity problems inherent in emailing PDFs. The comprehensive audit trail is exactly the kind of evidence you need if a dispute ever arises."

Thomas Lamb

Attorney, Lamb Legal Services

"My job is to lease apartments, not be an admin. eSignly lets me do just that. I can send a lease from my iPad right after a showing and often get it back signed before I even get back to the office. It helps me close deals faster."

Paige Ford

Leasing Agent, Cityscape Realty

Are eSignatures legally binding on lease agreements?

Electronic signatures may have legal effect under laws such as the U.S. ESIGN Act and UETA, depending on the transaction and jurisdiction. Review the requirements that apply to your lease.

Is my lease data secure?

eSignly states that it maintains ISO 27001 and SOC 2 Type II certifications and uses 256-bit AES encryption for data in transit and at rest. Review the applicable certification scope and service terms for your use case.

Can I upload my existing lease document?

Yes. You can upload your existing PDF, DOC, or DOCX lease agreement and add signature, date, and text fields. If your plan supports saving reusable templates, you can save your own prepared document for future use.

How does your pricing model work?

We offer tiered pricing designed to scale with your business. Choose from our Free plan for individuals, or our Professional, Business, and Enterprise plans for teams and high-volume users. You can opt for monthly or discounted annual billing based on your operational needs.

Do my tenants need an account to sign?

No. We remove all friction from the tenant experience. Your recipients receive a secure email link, review the document, and sign it directly on any device—phone, tablet, or desktop—without creating an account, installing software, or paying any fees.

What if I need to update a lease after sending?

If you need to make changes before a lease is signed, you can easily void the original document and send a corrected version. Our platform maintains full version control so you are never confused about which document is the current, active version.

What is included in the audit trail?

A completed document includes a record of signing activity. The record can help document the process but does not guarantee legal admissibility or a particular outcome.

Do you offer API access for my systems?

Yes. We provide a robust REST API for enterprises and property management firms. You can integrate eSignly directly into your CRM or property management software, automating the entire lease-to-signature workflow without leaving your own interface.

Can I send leases in bulk?

Yes. Our bulk sending feature allows you to distribute the same lease document to hundreds of recipients at once. Each recipient receives a unique, secure link, and you can track the status of every signature individually from your dashboard.

How do I get started today?

Review the available plans and their current limits, then choose the option that fits your lease-signing workflow.

ESIGN & UETA Compliance

Electronic signature laws such as ESIGN and UETA may apply. Legal effect and admissibility depend on applicable requirements and the circumstances of the transaction.

ISO 27001

Demonstrates a certified, systematic approach to managing information security, building trust with enterprise clients and security-conscious users.

SOC 2 Type II

Verifies that we have proven controls for security, availability, processing integrity, confidentiality, and privacy over an extended period.

GDPR & CCPA Compliance

Crucial for handling tenant data from Europe and California, showing we respect and protect personal data privacy rights.

HIPAA Compliance

While not always required for leases, it shows our platform meets the highest standards for protecting sensitive information, which is relevant for tenants with specific health-related needs or disclosures.

PCI DSS Compliance

Essential for any future integrations involving rent payments, proving we can handle payment card information securely.

256-bit AES Encryption

Provides bank-grade encryption for all documents at rest and in transit, protecting sensitive lease data from unauthorized access.

Tamper-Evident Sealing

Helps indicate whether a signed document has changed after signing, based on the service's available record and validation features.

REST API

Allows property management companies and large enterprises to integrate our e-signature functionality directly into their existing software for full workflow automation.

AWS Cloud Infrastructure

Provides a scalable, reliable, and secure foundation for our service, ensuring high availability and performance for our customers.

Responsive HTML5

Ensures the signing experience is seamless on any device—desktop, tablet, or mobile—without requiring any apps or plugins.

PDF & DOCX Processing

Allows users to upload their existing lease documents in the most common formats, reducing the friction to get started with our platform.

Single Sign-On (SSO)

Simplifies user management and enhances security for enterprise customers by allowing them to log in using their corporate credentials.

Data Validation Logic

Ensures the accuracy and completeness of information collected from tenants, reducing errors and follow-up work.

Multi-Language Support

Caters to a diverse tenant base across the USA, EMEA, and Australia, making the signing process accessible to non-English speakers.

Summarize and Review Lease Documents

Use Contract Intelligence to summarize lease documents, extract key information, ask questions about the text, and apply playbooks. Have a person review the results and consult qualified counsel for legal interpretation; the feature does not guarantee detection of legal risks or missing protections.

Signing Activity Records

A signing record can help document the process. Applicable laws and requirements vary by transaction and jurisdiction, and the record does not guarantee legal enforceability or admissibility.

Send Your Prepared Lease

Upload your prepared lease, add the required signing fields, and send it to the parties. Follow the document status through your account.

Bank-Grade Security

Leases contain sensitive personal and financial data. We protect it with enterprise-level security, including ISO 27001 and SOC 2 compliance and 256-bit AES encryption. Your documents are safer with us than in a filing cabinet.

Total Customization & Control

Upload the PDF or Word lease you already use and add fields for signatures, initials, dates, and tenant information. Review lease terms with qualified local counsel where appropriate.

Sign Anywhere, on Any Device

Make it effortless for tenants to sign. They receive a simple email link and can sign on their phone, tablet, or computer in seconds. No apps to download, no accounts to create. It just works.

Automated Audit Trail

Review available signing activity with the completed document. A record can help document the process but does not guarantee a particular legal outcome.

Centralized Document Management

Stop searching through emails and folders. All your lease agreements—pending, signed, or archived—are stored in one secure, searchable dashboard. Find any lease in seconds, not hours.

Professional Branding

Reinforce your brand and create a professional impression. Add your company logo and custom brand colors to the emails and signing pages your tenants see. Build trust from the very first interaction.

Reduce Errors & Omissions

Manual data entry leads to mistakes. With eSignly, you can set fields as 'required' to ensure you collect all necessary information, signatures, and initials before the document can be completed. No more incomplete paperwork.