How to Add a Signature in Word: The Fast, Free & Secure Method

Upload Your Document

Select your Word document (.doc or .docx). Our platform instantly converts and prepares your file for signing while keeping your original formatting perfectly intact.

Place Your Signature

Draw, type, or upload your unique signature. We apply it using 256-bit encryption, ensuring a secure, legally binding electronic signature that holds up in court.

Send & Finalize

Download your completed, tamper-evident document or send it directly to recipients via email. Every action is logged in a court-admissible audit trail for total peace of mind.

I can just insert a picture of my signature in Word. Why pay for this?

An image of your signature offers no security or legal standing. eSignly creates a legally binding electronic signature with a tamper-proof audit trail, providing court-admissible proof of who signed, when, and where. It's the difference between a doodle and a legally recognized agreement.

Is this actually legal and binding for important contracts?

Absolutely. eSignly signatures are compliant with the U.S. ESIGN Act, UETA, and Europe's eIDAS regulation, giving them the same legal weight as a handwritten signature. We back every signature with a comprehensive audit log that exceeds the proof available with paper.

I'm worried about the security of my sensitive documents.

We protect your data with enterprise-grade security, including 256-bit AES encryption at rest and in transit. Our platform is independently audited and certified for SOC 2 Type II, ISO 27001, HIPAA, and GDPR compliance, ensuring your documents are safer with us than in your email or on a local drive.

This seems too complicated. I don't have time to learn a new tool.

We designed eSignly to be intuitive. You can upload a Word document and send it for signature in under a minute, with no training required. The process is simpler and faster than printing, signing, and scanning. Try our free plan and see for yourself.

I only need to sign one document. I don't want a subscription.

That's exactly why we offer a free plan. You can sign your document right now without any cost or commitment. You only need to consider a paid plan if you require higher volume or advanced business features like templates and bulk sending.

Ready to professionalize your signature process?

Stop the print-sign-scan cycle. Join 100,000+ users who have already upgraded their workflow to secure, legally binding electronic signatures.

Legally Binding

Don't risk your agreements with a simple image. Our signatures comply with the U.S. ESIGN Act and global standards like eIDAS, giving them the same legal weight as a wet ink signature. Protect your business with signatures that hold up in court.

Bank-Grade Security

Your documents are sensitive. We protect them with 256-bit AES encryption, both in transit and at rest. Our infrastructure is SOC 2 Type II and ISO 27001 certified, ensuring your data is handled according to the highest security standards.

Complete Audit Trails

Gain undeniable proof of signing. Every document comes with a comprehensive, tamper-evident audit log that tracks every action, including signer emails, IP addresses, and timestamps. It's more robust evidence than a paper trail could ever provide.

Sign Anywhere, Anytime

Never be the bottleneck. Our platform is fully responsive, allowing you and your clients to sign documents on any device—desktop, tablet, or smartphone. Close deals from the office, at home, or on the go.

Faster Turnaround

Reduce your sign-to-close time from days to minutes. Automated reminders and real-time status tracking eliminate the need for manual follow-ups. Our clients see an average 80% reduction in document turnaround time.

Seamless Collaboration

Manage your team's signing workflows effortlessly. Add users, assign roles, and share templates to ensure consistency and control. See the status of all your team's documents from a single, centralized dashboard.

Enterprise Compliance

Operate in regulated industries with confidence. eSignly is HIPAA and GDPR compliant, and we offer solutions that meet the stringent requirements of 21 CFR Part 11 for life sciences companies. We take compliance as seriously as you do.

Simple Pricing

Start for free and scale as you grow. Our pricing is transparent and predictable, with no hidden fees for storage or support. Choose the plan that fits your needs, from individual use to enterprise-wide deployment.

Developer-Friendly API

Automate your business processes by integrating eSignatures directly into your applications. Our robust, well-documented REST API allows you to embed signing workflows into your website, CRM, or custom software with ease.

eSign Word Documents Online

The core of our service. Simply upload your .doc or .docx file, place signature fields, and send. We convert it to a secure, standardized format for signing, ensuring compatibility and preventing unauthorized edits after the fact.

• No software installation required for signers.
• Preserves your original document's formatting.
• Works with any version of Microsoft Word.

Create Your Electronic Signature

We provide multiple ways for anyone to create their unique signature. You can draw it with a mouse or finger, type it and select a font style, or upload an image of your wet ink signature. It’s fast, easy, and personalized.

• Multiple creation options for user convenience.
• Saved signatures for one-click application.
• Looks professional on any document.

Sign PDFs, Excel, and More

Your workflow isn't limited to Word, and neither are we. eSignly supports a wide range of file types, including PDF, Excel spreadsheets, PowerPoint presentations, and common image files. Consolidate all your signing needs on one platform.

• One tool for all your document formats.
• Simplify training and vendor management.
• Consistent, secure process across all file types.

Reusable Templates

Stop rebuilding your most-used documents. Convert any Word file, like a sales contract or NDA, into a reusable template. Set up the signer roles and fields once, then generate new documents in seconds, ensuring consistency and saving hours of work.

• Drastically reduce document preparation time.
• Ensure standardization and eliminate errors.
• Onboard new team members faster.

Bulk Sending

Send a document to hundreds of recipients at once, with each person receiving their own unique copy to sign. Perfect for policy updates, permission slips, or any mass communication that requires individual acknowledgment.

• Save hours of manual, repetitive work.
• Track the status of each individual recipient.
• Easily manage large-scale signing events.

In-Person Signing

Capture signatures face-to-face on a tablet or computer. Ideal for client intake forms, service agreements, or waivers. The signer uses your device to review and sign, providing a modern and efficient in-person experience.

• Eliminate paper forms in your office or at events.
• Instantly secure and store signed documents.
• Impress clients with a streamlined process.

Advanced Signer Fields

Go beyond just a signature. Collect essential data by adding fields for initials, dates, text boxes, checkboxes, and more. Use data validation rules to ensure all required information is captured correctly the first time.

• Eliminate incomplete or incorrect forms.
• Automate data collection within your agreements.
• Create fillable forms from any document.

Custom Branding

Provide a seamless brand experience for your customers. Add your company logo and customize the colors of the signing interface and email notifications. Reinforce your brand's professionalism and build trust with signers.

• Strengthen brand identity and recognition.
• Create a more trustworthy signing experience.
• Differentiate yourself from competitors.

Real-Time Notifications & Tracking

Stay in the loop without lifting a finger. Receive instant email notifications when a document is viewed, signed, or completed. The dashboard provides a real-time overview of all your pending and completed documents.

• Eliminate the need for manual follow-up calls.
• Know the exact status of every document at a glance.
• Accelerate subsequent steps in your workflow.

Team Management & Roles

Control who can do what on your eSignly account. Our team management features allow you to add users, create groups, and assign granular permissions for sending documents, accessing templates, and viewing reports.

• Enhance security by limiting access.
• Improve organization for larger teams.
• Maintain control over your signing processes.

Comprehensive Audit Log

Every signed document is packaged with a detailed, court-admissible audit log. This certificate contains a complete history of the document, including when it was sent, viewed, and signed, along with IP addresses and other identifiers.

• Provides undeniable proof for legal disputes.
• Ensures compliance with regulatory requirements.
• Builds trust and transparency in your agreements.

Legally Binding eSignatures

Our platform is built on a foundation of legal compliance. We adhere to the ESIGN Act, UETA, and eIDAS, ensuring that signatures captured through eSignly are legally recognized and enforceable in the US, Europe, and many other countries.

• Execute contracts with confidence.
• Mitigate legal and commercial risks.
• Meet requirements for legally binding agreements.

Enterprise Security & SSO

For large organizations, security is non-negotiable. We offer advanced security features including Single Sign-On (SSO) integration with providers like Okta, Azure AD, and others, allowing for secure and centralized user management.

• Simplify user login and access management.
• Enforce corporate security policies.
• Reduce password-related security risks.

eSignature API Integration

Automate everything. Our powerful REST API lets your developers integrate eSignature functionality directly into your own applications, CRMs, or websites. Trigger signature requests, pre-fill data, and manage documents programmatically.

• Create fully automated, end-to-end workflows.
• Deliver a seamless user experience within your app.
• Scale your operations without manual intervention.

Automated Workflow Building

Design sophisticated, multi-step document workflows. Define the signing order, set conditional logic for routing, and automate notifications. Turn complex processes like employee onboarding or multi-party approvals into a simple, automated sequence.

• Eliminate manual routing and process bottlenecks.
• Ensure your specific business rules are followed every time.
• Handle complex agreements with ease and accuracy.

Kaitlyn Drummond Freelance Graphic Designer, KD Creative

"eSignly's free plan is perfect for my freelance business. I can send client contracts from Word in seconds and it looks so much more professional than a scanned signature. It's simple, fast, and gives me peace of mind."

Orlando Gilbert Sales Manager, Innovatech Solutions

"We use eSignly to get our sales proposals and MSAs signed. The ability to create templates from our Word docs and track when clients open them is a huge advantage. It has definitely helped us shorten our sales cycle."

Veronica Dale Paralegal, Sterling Law Group

"The audit trail is the most critical feature for us. eSignly provides a clear, indisputable record of every signature. It's easy to use for our clients and provides the robust documentation our firm requires."

Thomas Lamb Property Manager, BlueRidge Properties

"Sending lease agreements that tenants can sign on their phones has been a lifesaver. No more coordinating times to meet for a signature. We get leases for our Word-based forms signed and returned the same day."

Abby Houston HR Generalist, HealthGlow Wellness

"eSignly's HIPAA compliance was a key factor for us. We handle all our new hire paperwork through the platform, and it's secure, efficient, and ensures we have a complete digital record for every employee."

Parker Hudson Founder, BuildRight Construction

"From subcontractor agreements to client change orders, everything goes through eSignly now. It's tough, reliable, and works great on-site from a tablet. It's cut down our project paperwork delays significantly."

ISO 27001 Certified

Internationally recognized standard for managing information security risks.

SOC 2 Accredited

Ensures our controls meet the highest standards for security, availability, and privacy.

ISO 9001:2015 Certified

A commitment to quality management systems that drive operational excellence.

Microsoft Gold Partner

Proven expertise in delivering reliable, high-performance software solutions.

AWS Advanced Partner

Leveraging cloud-native security and scalability to keep your documents available 24/7.

Google Cloud Partner

Built on the secure, high-speed infrastructure that powers the modern internet.

Real Estate Agency Cuts Document Turnaround by 80% with eSignly

Overview: A boutique real estate agency with 15 agents was struggling with the slow pace of paper-based contracts. Purchase agreements, listing agreements, and rental contracts required clients to visit the office or deal with cumbersome print-sign-scan cycles, often delaying deals and frustrating clients.

Solution: The agency adopted eSignly's Business plan for their entire team. They converted their standard Word document contracts into reusable eSignly templates. Now, agents can generate and send a contract for signature from their phone or laptop in under two minutes, directly from a property viewing.

Lauren Gentry

Managing Broker, Gentry Real Estate Group

"eSignly changed the game for us. We're no longer waiting on clients to find a printer. We can get offers signed in minutes, even if the client is on vacation."

HR Firm Achieves Full Compliance with Secure Employee Onboarding

Overview: A mid-sized HR consulting firm that onboards over 50 new employees per month for its clients needed to streamline its paper-heavy process. The onboarding packet, consisting of Word documents and PDFs for contracts, tax forms, and policy acknowledgments, was difficult to manage, track, and store securely.

Solution: Nexus HR implemented eSignly's Business plan, leveraging templates and the bulk send feature. They created a master onboarding packet template that included all necessary Word and PDF documents, ensuring all required fields and data validation were used to eliminate incomplete forms.

Samuel Gordon

Director of Operations, Nexus HR Partners

"Onboarding used to be a chaotic mess of paperwork. With eSignly, it's a smooth, professional, and fully compliant digital experience."

Global Logistics Firm Automates 10,000+ Vendor Agreements via eSignly API

Overview: A large logistics provider, working with thousands of independent carriers, needed to automate their vendor contracting process. Generating, sending, and tracking master service agreements (MSAs) from their proprietary TMS was a manual, time-consuming task handled by a dedicated team.

Solution: Vector's development team used the eSignly Enterprise API to build a deep integration with their TMS. When a new carrier is approved in the TMS, the system now automatically generates a contract from a Word document template, pre-fills it, and sends it for signature via the eSignly API.

Warren Doyle

CTO, Vector Global Logistics

"The eSignly API was the missing piece in our automation strategy. We've integrated it directly into our TMS, and now vendor contracting is a fully hands-off process."

Built for Developers

Get your first API document signed in under 1 hour. Our REST API offers full control over your signing workflows.

eSignly API Plans

Ideal for: Businesses and developers looking to integrate eSignatures into their own software.

• Free Plan: A developer sandbox with a monthly allowance of free API calls for testing.
• Professional API: For low-to-medium volume production applications.
• Business API: For higher volume needs with increased throughput and support.
• Enterprise API: For mission-critical applications requiring the highest uptime, dedicated support, and volume discounts.

Microsoft Word Integration

To directly address the user's need and ensure a seamless experience for the most common document type.

256-bit AES Encryption

Provides bank-grade security for all documents, at rest and in transit, building trust with security-conscious users.

ISO 27001

An internationally recognized certification for information security management, proving our commitment to systematic security.

SOC 2 Type II

An independent audit confirming our controls for security, availability, processing integrity, confidentiality, and privacy.

HIPAA Compliance

Essential for any healthcare-related business to ensure the protection of sensitive patient health information (PHI).

GDPR Compliance

Crucial for serving customers in the European Union, demonstrating our adherence to strict data privacy and protection laws.

ESIGN & UETA Acts

The legal foundation for electronic signatures in the United States, making our signatures legally binding.

eIDAS Regulation

The European Union's equivalent of the ESIGN Act, ensuring legal validity across the EU.

21 CFR Part 11

A critical compliance requirement for life sciences and pharmaceutical companies, showing our platform's enterprise readiness.

REST API (JSON)

To enable developers to easily integrate our eSignature functionality into any application, supporting automation and scalability.

Single Sign-On (SSO)

Allows enterprise customers to manage user access securely and efficiently through their existing identity providers (Okta, Azure AD).

PDF Conversion Engine

To standardize various document formats like Word into a secure, non-editable PDF format for the signing process.

Cloud Infrastructure (AWS)

Leveraging a world-class cloud provider ensures high availability, scalability, and security for our entire platform.

Responsive Web Design

Ensures the signing experience is seamless and intuitive on any device, from a large desktop monitor to a small smartphone screen.

Tamper-Evident Sealing

To cryptographically seal documents after signing, ensuring that any subsequent modification is immediately detectable.