Are Electronic Signatures Legal? Yes. Here’s How to Ensure They’re Binding.

1. Demonstrating Intent

For a signature to be valid, the law requires proof that the individual intended to sign the document. eSignly captures this intent explicitly through a guided, intentional clicking process, ensuring every signer understands they are executing a binding agreement.

2. Documenting Consent

Before any transaction, we facilitate clear, legally required consumer consent disclosures. This ensures signers have agreed to transact electronically, meeting the core requirements of the U.S. ESIGN Act and global standards.

3. Unalterable Record

Legality requires proof. We automatically generate a tamper-evident Certificate of Completion. This record tracks every IP, timestamp, and action, providing a court-admissible audit trail that proves the document remained unchanged from the moment of signing.

Legally Binding E-Signature Collection

Our core service. We provide a seamless workflow for you and your counterparties to execute documents in a way that is fully compliant with the ESIGN Act and other global regulations, capturing clear intent to sign.

• Ensure contract enforceability with a compliant process.
• Accelerate deal closures from days to minutes.
• Eliminate the costs and delays of paper-based signing.

Comprehensive Audit Trail Generation

Automatically create a detailed, court-admissible audit trail for every signed document. This 'Certificate of Completion' is your ultimate proof, logging every event in the signing process with names, IPs, and timestamps.

• Produce undeniable proof of signature in case of a dispute.
• Simplify compliance checks and regulatory audits.
• Gain full visibility into your document's lifecycle.

Advanced Signer Authentication

Go beyond simple email links. We offer multiple layers of identity verification, including SMS passcodes, to add another layer of security and more strongly attribute the signature to a specific individual.

• Reduce the risk of fraud or signature repudiation.
• Match the level of security to the value of the transaction.
• Increase confidence in the identity of your signers.

Tamper-Evident Document Sealing

Using cryptographic hashing, we seal every document upon completion. This ensures that the document you have on file is the exact same one that was signed, protecting against any unauthorized changes.

• Guarantee the integrity and authenticity of your records.
• Prevent disputes arising from altered documents.
• Meet strict record-keeping and non-repudiation requirements.

ESIGN & UETA Compliance Assurance

Our workflows are designed around the core tenets of the ESIGN Act and UETA, including clear consumer consent disclosures, options to receive paper copies, and demonstrable intent to sign, making compliance automatic.

• Operate confidently within the established US legal framework.
• Reduce the burden on your legal team to vet processes.
• Standardize your contracting process across all 50 states.

eIDAS (EU) Compliant Signature Workflows

For business in or with the European Union, we support the standards set by the eIDAS regulation. We help you create Simple (SES) and Advanced (AES) Electronic Signatures that are legally recognized across all EU member states.

• Sign cross-border agreements with the EU seamlessly.
• Avoid legal complications when dealing with EU entities.
• Leverage a single platform for both US and EU compliance.

HIPAA-Compliant Solutions

For healthcare organizations handling Protected Health Information (PHI), we provide a HIPAA-compliant environment and are willing to sign a Business Associate Agreement (BAA). Secure patient consent forms, provider agreements, and more.

• Protect patient data and avoid massive HIPAA fines.
• Digitize patient intake and administrative workflows securely.
• Maintain a clear audit trail for all documents containing PHI.

21 CFR Part 11 Compliant Solutions

For life sciences, biotech, and pharmaceutical companies, we offer solutions that meet the FDA's stringent 21 CFR Part 11 requirements, including unique user credentials, signature manifestations, and strict audit trails.

• Maintain compliance in highly regulated research and manufacturing.
• Ensure the integrity of electronic records submitted to the FDA.
• Accelerate clinical trials and quality assurance processes.

Secure, Long-Term Document Archiving

Legality doesn't end at signing; you must be able to produce the record years later. We offer secure, encrypted storage for your completed documents, ensuring they are safe, accessible, and intact for as long as you need them.

• Meet statutory record retention requirements effortlessly.
• Quickly retrieve any signed document for audits or disputes.
• Reduce the risk of data loss from local storage failures.

Data Validation & Required Fields

An incomplete contract can be as bad as an unsigned one. Ensure all necessary information is captured before a signature can be applied by setting fields as 'required' and using data validation rules.

• Eliminate errors and omissions in your agreements.
• Ensure all necessary data for compliance is captured.
• Improve the speed and quality of your data collection.

Bulk Sending for Policy & Compliance Updates

Need to send an updated HR policy or a new compliance disclosure to your entire team or customer base for signature? Our bulk sending feature streamlines the process while tracking who has and hasn't signed.

• Efficiently manage company-wide acknowledgments.
• Maintain a clear record of compliance communication.
• Save countless administrative hours.

In-Person Signing for Witnessed Agreements

For situations that require a physical witness, like onboarding or field services, our in-person signing feature allows you to use a single device (like a tablet) to capture multiple signatures on the spot, all with the same digital audit trail.

• Digitize workflows that previously required paper and a witness.
• Capture legally binding signatures anywhere, anytime.
• Maintain a consistent, auditable process for all signings.

Developer API for Embedded Compliance

Integrate our legally binding signature capabilities directly into your own application or website. Our robust REST API allows you to build custom, compliant workflows without having to become a legal expert yourself.

• Provide a seamless, branded signing experience for your users.
• Automate contract generation and signing within your platform.
• Leverage our compliance infrastructure to de-risk your product.

Customizable Legal Disclosures

Adapt the standard consent and legal disclosure language to meet your specific business or jurisdictional needs. This flexibility ensures your signing process aligns perfectly with your legal team's requirements.

• Tailor the signing process to your unique risk profile.
• Ensure full transparency with signers.
• Maintain control over the legal language presented to users.

Real-Time Status Tracking & Reporting

Know exactly where every document is in the signing process. Our dashboard provides real-time visibility, helping you identify bottlenecks and manage your contracts proactively, with a full report ready for any audit.

• Never lose track of an important agreement again.
• Proactively follow up with signers who haven't completed.
• Generate reports to demonstrate process compliance.

Ironclad Legal Framework

Our platform is built on a deep understanding of the ESIGN Act, UETA, and eIDAS. We don't just facilitate a signature; we create a legally sound transaction record, ensuring every document meets established statutory requirements for enforceability.

Court-Admissible Audit Trails

For every document, we generate a comprehensive Certificate of Completion with a step-by-step log of all events. This includes names, IP addresses, and timestamps, providing powerful, independent evidence to defend your agreements.

Bank-Grade Security

Legality depends on security. We use AES-256 encryption for data at rest and in transit, and our infrastructure is protected by our SOC 2 Type II and ISO 27001 certifications. Your documents are shielded from tampering.

Global Compliance Built-In

Doing business in the EU? We've got you covered. eSignly is designed to meet the tiered requirements of the eIDAS regulation, ensuring your contracts are valid across international borders without extra legal work.

Industry-Specific Regulations

We go beyond general legality. For businesses in healthcare, life sciences, or finance, we offer solutions that are fully compliant with specific regulations like HIPAA and 21 CFR Part 11, including their unique signature and record-keeping rules.

Unwavering Data Integrity

Once a document is signed, we apply a tamper-evident seal. Any subsequent change, no matter how small, will invalidate the signature. This guarantees the integrity of the document you agreed to, from signing to storage.

Effortless for Signers

A contract can be challenged if the signing process was too complex. Our interface is intuitive and simple, ensuring signers clearly understand what they are agreeing to and can demonstrate their intent to sign without confusion.

Guaranteed Uptime & Reliability

A legal process needs to be available when you are. With a 99.9% uptime SLA, you can rely on eSignly for your most critical and time-sensitive agreements, ensuring business continuity and preventing costly delays.

Expert Support on Standby

While we don't offer legal advice, our team are experts in the technical requirements for compliance. We help you configure your workflows to meet best practices for security and evidence management, giving you peace of mind.

Healthcare Network Achieves HIPAA Compliance and Cuts Patient Onboarding Time by 75%

Rachel Manning

Director of Operations, MedFirst Clinics

"eSignly's audit trail is what sold us. During our last internal audit, we could produce the exact history of any patient consent form in seconds. It's night and day compared to digging through filing cabinets. We're more secure, and our front-desk staff can focus on patients, not paperwork."

Global Logistics Firm Secures Cross-Border Contracts with eIDAS-Compliant Signatures

Warren Doyle

General Counsel, Apex Global Freight

"The ability to have a single, unified process for our US and EU contracts was a game-changer. eSignly gave our European partners the confidence to sign digitally, knowing the process was compliant with eIDAS. What used to take two weeks of back-and-forth now takes two hours."

Financial Advisory Firm Passes FINRA Audit with Flying Colors Using eSignly's Audit Trails

Samuel Gordon

Chief Compliance Officer, Crestview Wealth Management

"When the auditors asked for proof of client acknowledgment on a specific trade disclosure from six months ago, I had the signed document and the full audit trail from eSignly on their screen in under a minute. The auditor literally said, 'Okay, I'm satisfied.' That peace of mind is priceless."

eSignly Professional & Business Plans

Ideal for: Individuals, SMBs, and teams needing a ready-to-use, compliant e-signature solution.

Includes:

• Legally binding signatures
• Comprehensive audit trails
• Templates and branding
• Advanced security features

eSignly Enterprise Plan

Ideal for: Large organizations with complex compliance, security, and integration needs.

Includes:

• All Business plan features
• HIPAA and 21 CFR Part 11 compliance modules
• Single Sign-On (SSO)
• Advanced authentication options
• On-premise deployment options

eSignly API

Ideal for: Businesses wanting to embed legally binding e-signatures directly into their own applications or websites.

Includes:

• Full access to our robust REST API
• Comprehensive developer documentation
• Sandbox environment for testing
• All compliance and security features of the platform

"eSignly is our bedrock for HIPAA compliance. The audit trails are impeccable and have stood up to scrutiny from both internal and external auditors. It's a non-negotiable tool for any legal team in a regulated industry."

"We switched to eSignly because we needed certainty around our international contracts. Their understanding of eIDAS compliance gave us the confidence to go fully digital. The efficiency gains were immediate, and our sales cycle shortened by a week."

"Chasing paper contracts and change orders across job sites was a nightmare. With eSignly, everything is signed on a tablet in minutes, and the legal record is instantly stored. It has completely eliminated disputes over 'he said, she said' on site."

"Onboarding new hires remotely became seamless and legally sound with eSignly. We have a clear, auditable record of every employment agreement and policy acknowledgment. It's simple for new hires and gives our legal team peace of mind."

"In real estate, speed and legal validity are everything. eSignly allows our agents to get binding offers signed from anywhere, on any device. The clear audit trail is something we highlight to clients to show how we protect their interests."

"For 21 CFR Part 11 compliance, there is no room for error. eSignly's solution provided the specific controls, signature manifestations, and locked-down audit trails we needed to satisfy FDA requirements. It's a serious tool for a serious industry."

AI-Enhanced Identity Assurance

We are integrating machine learning models that analyze document authenticity and biometric data in real-time. This provides an additional layer of verification beyond standard methods, ensuring that the person signing is unequivocally the person authorized to do so.

Predictive Fraud Intelligence

By leveraging behavioral analytics, our future-ready infrastructure will identify anomalies in signing patterns. This predictive approach allows us to detect potential identity theft or tampering attempts before they occur, maintaining the integrity of your most sensitive agreements.

Unbreakable Chain of Custody

We are refining our audit trails to utilize advanced cryptographic verification, creating an immutable, tamper-proof record of every interaction. This strengthens legal non-repudiation, providing you with a defense-grade audit log for every transaction.