Remote Signing: Keep Your Agreement Moving from Send to Completion

Legal Workflow Review

Remote signing can support agreement workflows when the applicable consent, authentication and retention requirements are met. Legal effect depends on the document, jurisdiction and process; an audit trail does not guarantee an outcome.

Bank-Grade Security

Your documents are your business. We protect them with AES-256 bit encryption, both in transit and at rest. As a SOC 2 Type II, ISO 27001, and HIPAA compliant provider, we meet the security standards of the most demanding industries.

Effortless for Everyone

A tool is only useful if it's used. Signers can complete documents in seconds on any device with no downloads or account creation needed. Our intuitive dashboard makes it just as easy for your team to prepare and send documents, saving hours of administrative work.

Flexible Workflows

Your business isn't one-size-fits-all, and your signing process shouldn't be either. Use our powerful tools to set signing orders, create reusable templates, validate data fields, and automate reminders to fit your exact operational needs.

Transparent ROI

eSignly delivers immediate cost savings by eliminating paper, printing, and postage. More importantly, it accelerates your revenue cycle. By reducing contract turnaround times, you close deals faster and recognize revenue sooner.

Seamless Integration

Our platform works where you work. With a robust REST API and pre-built integrations for tools like Salesforce and Zapier, you can embed remote signing directly into your existing CRM, HRIS, or custom applications for a truly automated workflow.

Proven Reliability

Since 2014, over 100,000 users and leading companies like Nokia and UPS have trusted eSignly to handle their critical agreements. Our platform is built on world-class infrastructure with availability terms to review for your plan, so you can count on us when it matters most.

Global Reach

Business is global, and so is eSignly. Our platform supports over 18 languages, ensuring a smooth and professional signing experience for your clients, partners, and employees, no matter where they are located.

Dedicated Support

When you have a question, you need a real answer, fast. Our expert support team is available to help you optimize your workflows and resolve any issues, ensuring you get the maximum value from our platform. Your success is our success.

Remote Signature Request

The core of our service. Easily upload any document (PDF, DOCX), add signer fields, and send it out for signature via a secure email link. Signers can review and sign on any computer, tablet, or smartphone.

• Reduce manual handoffs; measure turnaround in your own workflow.
• Provide a professional, modern experience for your clients.
• Track document status in real-time from your dashboard.

eSignature API Integration

Embed the full power of eSignly directly into your own website, CRM, or business application. Our well-documented REST API allows you to automate document generation, sending, and status tracking for a seamless user experience.

• Plan automation around the steps your workflow and plan support.
• Keep users within your branded environment.
• Scale your signing volume programmatically.

Bulk Sending & Signing

For repeated sends such as an HR policy update, evaluate the bulk workflow available for your plan. Confirm document and recipient quotas, supported list formats and tracking behavior using a non-sensitive sample before sending at scale.

• Save countless hours of manual, repetitive work.
• Ensure consistent messaging and document versions.
• Easily track and manage responses from a central dashboard.

Reusable Templates

Stop recreating your most-used documents. Convert sales contracts, NDAs, or onboarding packets into templates. When you need one, simply select the template, enter the signer's information, and send. It's that fast.

• Standardize your company's agreements.
• Reduce errors from manual document creation.
• Use templates to reduce repeated document preparation.

Advanced Signer Authentication

Match authentication to the risk of your agreement. Confirm which methods are available in your current plan and configuration, then test how each step is recorded. No single method removes identity risk.

• Increase security for sensitive transactions.
• Meet heightened compliance requirements.
• Reduce the risk of fraud and repudiation.

In-Person (Mobile) Signing

Capture a signature face-to-face without paper. Use a tablet or laptop to have a client sign a waiver, service agreement, or delivery confirmation on the spot. It's perfect for field services, retail, and events.

• Eliminate paper and data entry in field operations.
• Instantly secure a signed document into your system.
• Provide a fast and efficient in-person experience.

Custom Workflow Automation

Define the exact journey your document takes. Specify the signing order for multiple parties, set automatic reminders for pending signers, and configure notifications to alert stakeholders once a document is complete.

• Eliminate manual follow-up and process management.
• Ensure documents are signed in the correct sequence.
• Improve visibility and accountability across teams.

Real-Time Audit Trail

Review the recorded events, timestamps and signer context available for the agreement. Keep the signing record together with the completed document for later review.

• Gain complete visibility into the document lifecycle.
• Provide signing records for legal review.
• Review recorded events when investigating a dispute.

Custom Branding & White-Labeling

Present a consistent brand experience to your customers. Add your company's logo and color scheme to the emails and signing pages your recipients see, reinforcing trust and professionalism.

• Strengthen your brand identity in every interaction.
• Increase signer confidence and completion rates.
• Provide a seamless, professional user journey.

Advanced Form Fields & Data Validation

Go beyond just a signature. Add text fields, checkboxes, dropdowns, and more to collect critical data. Use data validation rules to ensure information like dates, emails, and phone numbers are entered in the correct format.

• Eliminate incomplete or inaccurate forms.
• Reduce manual data entry and correction.
• Streamline data collection as part of the signing process.

Embedded Signing for Websites

Allow users to sign documents directly on your website or portal without being redirected. This is ideal for self-service account opening, registration forms, and terms of service agreements.

• Create a frictionless, self-service onboarding experience.
• Increase conversion rates for sign-up processes.
• Keep users engaged within your digital property.

Document Management & Archiving

Confirm storage, export, retrieval and retention terms for your current plan. Keep a copy of the completed agreement and signing evidence according to your records policy.

• Create a secure, centralized repository for all agreements.
• Test retrieval and export before relying on retained records.
• Simplify audit preparation and record-keeping.

On-Premises Deployment

Discuss your deployment, data-location and security requirements with the team. Confirm any private-hosting option, implementation scope and contractual terms before planning a rollout.

• Review data and infrastructure responsibilities.
• Check applicable regulatory and data-location requirements.
• Confirm integration constraints before selecting a deployment option.

Compliance & Legal Admissibility Consulting

Leverage our expertise to ensure your remote signing workflows meet specific industry regulations like HIPAA, 21 CFR Part 11, or FINRA. We help you configure eSignly to align with your compliance obligations.

• Navigate complex regulatory landscapes with confidence.
• Design workflows that are defensible and compliant.
• Reduce risk by leveraging our deep industry knowledge.

AI-Powered Document Review

Utilize our emerging AI capabilities to automatically scan documents before sending them for signature. The system can help identify missing clauses, inconsistent terms, or other potential risks, adding an intelligent review layer to your process.

• Reduce human error in contract preparation.
• Flag potential risks before they become problems.
• Accelerate the legal review process for standard agreements.

"eSignly has transformed our procurement process. What used to be a week-long paper chase to get vendor contracts signed is now done in a day. The audit trail is fantastic for our compliance records, and the ROI was clear from month one."

"As a law firm, the legal validity of signatures is non-negotiable. We chose eSignly for its robust compliance with ESIGN and UETA, and the detailed audit log that accompanies every document. It's secure, reliable, and our clients find it incredibly easy to use."

"Onboarding remote employees across different countries was a logistical nightmare. With eSignly, we send out offer letters and policy documents and get them back signed the same day. The bulk sending feature for annual compliance training is a lifesaver."

"For a small firm, efficiency is key. eSignly allows us to onboard new clients and get advisory agreements signed quickly and professionally. It gives us the same capabilities as the big firms, at a price that makes sense for our business."

"The API was surprisingly easy to work with. We integrated eSignly into our custom patient portal in under a week. The documentation is clear, and the security (especially the HIPAA compliance) met all of our stringent requirements."

"I tell all my agents: if you're not using eSignly, you're losing deals. The ability to get a contract signed on a client's phone, right after a showing, is the difference between a closed deal and a missed opportunity. It's an essential tool."

REST API

For seamless integration of eSignature workflows into any custom application, CRM, or website.

AES-256 Encryption

To provide bank-grade security for all documents and data, both at rest and in transit.

SOC 2 Type II

To verify our commitment to enterprise-level security, availability, and confidentiality controls, audited by a third party.

HIPAA Compliance

To ensure patient data (PHI) is handled with the strict security and privacy controls required by the healthcare industry.

GDPR Compliance

To protect the data and privacy of users in the European Union, a critical requirement for global business.

ESIGN & UETA Acts

Review applicable U.S. electronic signature requirements with your legal team. Legal effect and admissibility depend on the document, jurisdiction, consent, authentication and evidence handling.

eIDAS Regulation

To provide a predictable, cross-border legal framework for electronic signatures within the European Union.

OAuth 2.0

To provide secure, standardized authorization for our API, allowing applications to access data on behalf of a user without sharing credentials.

Webhooks

To provide real-time, automated notifications to your application when a document's status changes (e.g., viewed, signed, completed).

Single Sign-On (SSO)

For enterprises to manage user access securely and conveniently through their existing identity providers like Okta or Azure AD.

AWS Infrastructure

To leverage a world-class, scalable, and secure cloud platform, ensuring high availability and data durability.

PDF/A Standard

Confirm the available export format and whether it meets your archival requirements. Test readability and validation with the tools your organization uses.

Salesforce Integration

To allow sales teams to generate, send, and track contracts directly from Salesforce, streamlining the quote-to-cash process.

Zapier Integration

To connect eSignly to thousands of other web apps without writing any code, enabling powerful workflow automation.

21 CFR Part 11

To meet the specific requirements for electronic records and signatures in the life sciences and pharmaceutical industries.

Is remote signing the same as a digital signature?

Remote signing means participants sign without meeting in person. An electronic signature captures a signing action; a digital signature uses cryptography to help validate document integrity. The terms describe different parts of a workflow.

What types of documents can I sign with eSignly?

You can use eSignly to sign almost any type of document, including sales contracts, NDAs, HR forms, patient intake forms, real estate agreements, vendor contracts, and more. Some highly specialized documents (like wills or court orders) may still require a physical signature depending on your jurisdiction, but the vast majority of business and personal agreements can be signed remotely.

Do my signers need to pay or create an account?

Test the recipient journey for your chosen workflow. Confirm access, authentication and any account or software requirements before sending invitations to your recipients.

How is the audit trail stored and can it be tampered with?

Review the available audit trail or Certificate of Completion alongside the completed document. Use a compatible validator for digital-signature integrity checks, where available. Legal outcomes depend on the document, jurisdiction and signing process.

Can I use eSignly on my mobile device?

Absolutely. eSignly is designed for use on supported internet-connected devices, including smartphones and tablets. You can prepare, send, and sign documents on the go. Our mobile-responsive design ensures a seamless experience without needing to pinch and zoom.

What happens if I make a mistake and need to cancel a document?

You have full control. From your dashboard, you can void any document that has been sent but not yet completed by all parties. When you void a document, all signers are notified that it is no longer active, and any signatures already collected are invalidated.

How do you protect sensitive data during transit?

Security is our foundation. We utilize encryption controls to protect data. Confirm the controls and contractual requirements for your intended workflow before sending sensitive information. Our infrastructure is rigorously tested and holds certifications including SOC 2 Type II, ISO 27001, and HIPAA compliance to ensure your most sensitive information remains protected.

How fast can I integrate the eSignly API?

Start with the API documentation and a non-sensitive test workflow. Confirm the endpoints, authentication, event handling and current plan requirements needed for your integration; implementation time depends on your application.

Is eSignly legally binding for international business?

Requirements differ by jurisdiction, agreement type, consent, authentication and record retention. Have your legal team review cross-border or high-risk workflows before use.

What kind of support is available if I get stuck?

We are committed to your success. All users have access to our extensive knowledge base and email support. Enterprise and Business plan clients receive priority support, including dedicated account management to ensure your workflows are optimized and implementation is seamless.

How long are my signed documents stored?

Confirm the storage, export and retention terms for your plan. Keep completed documents and their related signing evidence according to your organization's records policy.

Do you support Enterprise-level Single Sign-On (SSO)?

Yes. For our Enterprise clients, we support Single Sign-On (SSO) integrations with major identity providers like Okta, Azure AD, and others. This allows your organization to manage user access securely, centrally, and conveniently, in line with your corporate security policies.

How do I calculate the ROI of moving to eSignly?

Measure the effect on your own workflow. By eliminating costs associated with paper, printing, courier services, and physical storage, you realize direct savings. Additionally, you gain 'soft' ROI by drastically reducing contract turnaround time, allowing you to close deals faster and recognize revenue sooner than with manual processes.

eSignly

• Security & Encryption Yes
• Comprehensive Audit Trail Yes
• Workflow Automation Yes
• Ease of Use for Signer Excellent
• Centralized Management Yes

Manual Process

• Security & Encryption No
• Comprehensive Audit Trail No
• Workflow Automation No
• Ease of Use for Signer Poor
• Centralized Management No

Generic File-Sharing

• Security & Encryption Partial
• Comprehensive Audit Trail No
• Workflow Automation No
• Ease of Use for Signer Poor
• Centralized Management Partial

For the Executive Leader

You focus on the bottom line. eSignly transforms your document workflow into a growth engine. Reduce operational expenditure, shrink contract-to-cash cycles, and ensure your organization stays agile without sacrificing security.

• Accelerate ROI: Faster deal closures.
• Operational Efficiency: Less time on admin.
• Risk Mitigation: Compliance built-in.

For the Technical Visionary

You demand reliability and seamless integration. Our REST API is built for developers who need to move fast. With comprehensive documentation, a sandbox environment, and enterprise-grade security, we integrate where you need us.

• Robust REST API: Easy integration.
• Security First: SOC 2 & ISO 27001.
• Availability: Confirm the service terms for your plan.

For the Operations & Legal Expert

You manage the process and protect the organization. We provide the tools to support electronic signing workflows. Review your consent, authentication, retention and regulated-use requirements before rollout.

• Full Audit Trail: Records for legal review.
• Regulatory Compliance: HIPAA & GDPR.
• Streamlined Governance: Total control.

Recipient access

Test the invitation and signing flow with non-sensitive data on the devices your recipients use. Check email delivery, form readability and the help route if a recipient gets stuck.

Identity and consent

Choose the authentication and consent process required for your agreement. An email address or IP address provides context; it does not establish a person's identity by itself. Confirm available controls for your plan.

Completion and retention

Review the completed agreement and associated signing evidence. Decide who may retrieve the records, how long to keep them, and how to export them under your records policy.