eSignature for Construction Contracts and Change Orders

The Reality of Construction

In construction, delays cost money. A single change order waiting for a signature can halt progress, stall subcontractors, and blow up budgets. Chasing paperwork between the job site, the trailer, and the main office is an expensive, inefficient, and risky way to do business.

Risks & Resolution

Lost documents and compliance gaps can lead to costly disputes and failed audits. eSignly replaces this chaos with a simple, secure, and instant digital workflow.

Built for the Job Site

Our platform is mobile-first, designed for foremen and crews using phones and tablets in the field. A simple, intuitive interface means no training is needed for signers—if they can open a link, they can sign a document securely in seconds.

Evidence for Legal Review

Review the available signing evidence alongside the completed agreement. Legal effect depends on the document, jurisdiction, consent, authentication and evidence handling. We are also ISO 27001 and SOC 2 certified for maximum security.

Eliminate Project Delays

Reduce manual signature follow-up for change orders, RFIs and daily reports. Measure turnaround in your own project; approvals and project timing still depend on the responsible parties.

Seamless Software Integration

Don't add another silo. Use our powerful API to embed eSignature workflows directly into your existing Construction Management Software like Procore, Autodesk, or your custom ERP. Trigger, sign, and store without context switching.

Drastic Cost Reduction

Stop paying for paper, printers, ink, couriers, and off-site document storage. By going digital with eSignly, our clients typically see a positive ROI within months, simply by eliminating the hard costs of a paper-based system.

Real-Time Document Tracking

Never ask "Did they sign it yet?" again. Our dashboard gives you a real-time, 360-degree view of every document's status. See who has opened, viewed, and signed, and send automated reminders to keep things moving.

In-Person & Remote Flexibility

Capture signatures face-to-face on a single tablet for on-site toolbox talks and safety briefings, or send documents to subcontractors and clients across the country. eSignly handles every scenario with ease.

Bank-Grade Security

Your contracts and financial documents are sensitive. We protect them with AES 256-bit encryption, both at rest and in transit. This is a level of security that a filing cabinet or email attachment simply cannot match.

Accelerate Your Cash Flow

Get lien waivers, completion certificates, and invoices signed instantly to speed up your billing cycle. Faster approvals mean you get paid faster, improving your company's financial health and reducing reliance on credit lines.

Change Order Approvals

Send change orders to the authorized clients, architects or owners for review and signature. Check the contract and approval process before additional work proceeds, and keep the completed record with the project documents.

• Prevent costly project delays
• Retain a record of the approval process
• Accelerate billing for additional work

Subcontractor Agreements

Digitize your entire subcontractor onboarding process. Send and sign master service agreements, statements of work, and insurance certificates in a single, secure package to get crews on-site and productive faster.

• Reduce subcontractor onboarding time
• Ensure all compliance documents are complete
• Standardize agreements across all projects

Lien Waivers

Streamline the payment process by collecting conditional and unconditional lien waivers electronically. Attach them to payment applications to create a seamless, auditable workflow that accelerates payments for everyone.

• Get paid faster
• Reduce the risk of payment disputes
• Easily track waiver status

Daily Reports & Logs

Have foremen and site supervisors complete and sign daily reports directly on a tablet or phone. Capture critical information about progress, weather, personnel, and incidents with a time-stamped, legally-valid signature.

• Ensure consistent daily reporting
• Create a reliable record for resolution
• Eliminate scanning and filing paper

Safety Forms

Document safety compliance effortlessly. Use in-person signing on a single device to capture attendance for daily toolbox talks, safety orientations, and incident reports, ensuring a clear record for OSHA.

• Maintain robust safety compliance
• Simplify OSHA record-keeping
• Instantly confirm information receipt

RFIs & Submittals

Keep your project communication flowing. Electronically manage signatures for Requests for Information (RFIs) and submittal packages, ensuring architects, engineers, and consultants can respond and approve quickly.

• Shorten response times
• Create a clear digital trail
• Avoid physical markup delays

Bid Packages & Proposals

Accelerate your business development cycle. Send proposals and bid packages for signature and receive them back in minutes. Secure commitments faster and get a head start on your competition.

• Close deals faster
• Project a modern, professional image
• Track prospect engagement

Permits & Inspections

Manage the complex web of municipal paperwork digitally. Submit applications for permits and get inspectors to sign off on approvals directly on-site using a tablet, creating an instant, shareable record.

• Speed up permitting processes
• Ensure documents are never lost
• Share proof of approval instantly

Owner Contracts

Finalize your master construction agreements with a secure, professional, and fast signing experience. eSignly handles complex, multi-party signing sequences with ease, ensuring all stakeholders sign in the correct order.

• Secure project commitments quickly
• Provide a modern client experience
• Manage versions and amendments

HR & Employee Onboarding

Streamline your internal HR processes. Send offer letters, employment agreements, and policy acknowledgements for signature before their first day, ensuring a smooth and efficient onboarding experience.

• Reduce administrative burden
• Ensure paperwork compliance
• Professional, digital-first process

Equipment Rental

Quickly execute rental agreements for heavy machinery and equipment. Send contracts for signature and get them back before the equipment is delivered, ensuring terms are agreed upon and liability is clear.

• Avoid deployment delays
• Maintain clear rental records
• Simplify asset tracking

Punch Lists

Finalize projects and trigger final payments faster. Walk the site with the client, check off punch list items, and capture their final sign-off on a tablet, confirming project completion and acceptance.

• Eliminate completion arguments
• Accelerate final payments
• Clear record of acceptance

T&M Tickets

Ensure accurate billing for T&M work. Get daily or weekly sign-off from the client representative on-site for hours worked and materials used, preventing invoice disputes at the end of the month.

• Prevent revenue leakage
• Improve cash flow
• Transparent, trusted processes

Warranty Agreements

Formalize post-construction commitments. Send warranty documents and ongoing service agreements for signature as part of the project closeout package, ensuring clarity on future obligations.

• Clearly define warranty terms
• Professional post-project relationships
• Manage active warranties

Bulk Policy Updates

Efficiently distribute and track acknowledgements for new company-wide policies or safety procedures. Send a single document to your entire team or specific crews and track who has signed.

• Track acknowledgement and follow up on outstanding recipients
• Save hours of admin time
• Clear compliance audit trail

ESIGN & UETA Compliance

Ensures every signature collected is legally binding and admissible in court in the United States.

ISO 27001 Certified

Independently audited proof that our information security management system meets the highest international standards.

SOC 2 Type II Compliance

Verifies that we securely manage your data to protect the interests and privacy of your clients and your business.

REST API

Allows for seamless, robust integration with your existing construction management, accounting, or ERP software.

Procore Integration

Connect eSignly to the leading construction management platform to manage signature workflows without leaving Procore.

Autodesk Build Integration

Embed eSignature capabilities within your Autodesk ecosystem for streamlined RFI, submittal, and contract approvals.

Mobile-First Design

Guarantees a flawless and intuitive signing experience for crews and managers using smartphones and tablets on the job site.

AES 256-bit Encryption

Provides bank-grade encryption for all your documents, both in transit and at rest, protecting sensitive data.

Geolocation Stamping

Adds another layer of verification to the audit trail by capturing the geographic location where a document was signed.

Tamper-Proof Audit Trail

Creates a comprehensive, step-by-step record of every action taken on a document, from sending to final signature.

HIPAA Compliance

Crucial for projects in the healthcare sector, ensuring patient data privacy is maintained on all construction documentation.

GDPR Compliance

Ensures adherence to data protection and privacy regulations for projects and partners within the European Union.

Single Sign-On (SSO)

Allows enterprise users to access eSignly using their existing corporate credentials, simplifying IT management and improving security.

Data Validation

Reduces errors by setting rules for form fields, ensuring all necessary information (like contract numbers or dates) is filled out correctly before signing.

Cloud Infrastructure (AWS)

Leverages the world's leading cloud provider for unparalleled uptime, scalability, and reliability, ensuring our service is always available when you need it.

1. Upload & Prepare

Drag and drop your construction contracts, change orders, or lien waivers. Use our intuitive drag-and-drop builder to place signature fields exactly where they need to be, ensuring every stakeholder knows where to sign.

2. Send & Sign

Send the document via a secure link to your team, subcontractors, or clients. Test signing access on their phone or tablet. Confirm recipient access and authentication requirements for your selected workflow.

3. Audit & Archive

Review the completed document and available signing events. Confirm retrieval/export and retention terms for your plan, then keep the records under the project records policy.

For Growing Teams

Ideal for: Small contractors, subcontractors and independent teams. Confirm seats and usage allowances on the current pricing page.

• Unlimited signatures; document usage is a separate allowance
• Templates
• Real-time audit trail
• Mobile-friendly signing

For Scaling Contractors

Ideal for: Mid-sized general contractors and developers needing team management and branding.

• Everything in Professional, plus:
• Custom branding on documents
• Team management and user roles
• In-person signing on a single device
• Bulk sending

For Large Enterprises

Ideal for: Large contractors, developers, and companies wanting to integrate eSignatures.

• Everything in Business, plus:
• Full API access for integration
• Advanced security (SOC 2, HIPAA)
• Dedicated account manager
• Single Sign-On (SSO)

"eSignly has been a lifesaver. I can get subcontractor agreements and change orders signed from my truck in minutes. No more driving back to the office. It keeps my projects on schedule and my clients happy."

"The ROI on eSignly was immediate. The reduction in printing, courier fees, and document storage costs was significant, but the real value is in accelerating our billing cycle. Our cash flow has never been stronger."

"As a small business, every dollar counts. eSignly lets us compete with the big guys. We look more professional, we close deals faster, and we get paid faster because our paperwork is always in order. It's a non-negotiable tool for us now."

"Managing contracts across multiple countries was a logistical nightmare. eSignly's real-time tracking and comprehensive audit trail give us the control and visibility we need to ensure compliance and mitigate risk on a global scale."

"I was skeptical at first, but the in-person signing for our daily safety huddles is incredibly easy. I just pass around the tablet, and it's done. The office gets the report instantly, and I don't have to deal with a pile of wet, dirty paper at the end of the day."

"The speed at which we can now get RFI responses and submittal approvals signed off is fantastic. eSignly helps bridge the communication gap between the design team, the GC, and the client, keeping everyone aligned and the project moving forward."

Are eSignly signatures legally binding for construction contracts?

Legal requirements depend on the document type, jurisdiction, consent, signer authority and authentication, and the way evidence is retained. Have your legal team review high-value contracts and jurisdiction-specific lien waivers before using electronic signing.

My crew isn't tech-savvy. Will this slow them down?

Test the recipient journey on the devices and network conditions your crew uses. Confirm access and authentication requirements, readability of the document, and the support route before rolling out to a project.

Do I need to buy expensive software to integrate eSignly?

For a connected workflow, review the API documentation and confirm the endpoints, data mapping and plan requirements your application needs. Connections to a construction platform require an integration design and testing; do not assume a native connector.

Is eSignly secure enough for high-value contracts?

eSignly is ISO 27001, SOC 2 Type II, HIPAA and GDPR compliant, with AES 256-bit encryption at rest and in transit. Before using eSignly for a high-value or regulated workflow, request current security documentation and confirm its scope and the controls that apply to your account, including access, retention and audit records. Have your security and legal teams check those controls against the project and jurisdiction requirements.

How does this actually help with payment delays (Lien Waivers)?

Electronic signing can reduce manual collection steps for lien waivers. Use the form and execution process required for the project and jurisdiction, confirm the signing authority, and measure the effect on your own payment workflow. Signing does not guarantee payment.

Can I use this for complex multi-party signing sequences?

Yes. Our platform manages complex workflows with ease. You can set up sequential signing—for example, requiring the Project Manager to sign first, then the Owner, then the Architect—ensuring documents are always signed in the correct order before being finalized.

What if a subcontractor doesn't have an email address?

eSignly supports in-person signing. You can open the document on your own tablet or smartphone on the job site, and the subcontractor can sign directly on the screen. It’s perfect for toolbox talks, safety reports, and site logs where a digital device might not be available to them.

How does this compare to just scanning paper documents?

A scanned copy preserves a document image. An electronic signing workflow can add recorded signing events and document status. Review the evidence, exports and controls available for your current plan rather than assuming a scan and an electronic signing record are interchangeable.

Will I get support if I get stuck during implementation?

You aren't just buying software; you’re partnering with an expert team. Our dedicated support team is available to help you configure your account, set up templates, and ensure your team is trained. We are committed to your success.

How long does it take to get started?

Start with a non-sensitive sample agreement. Check the recipient experience, available signing record and export before using the workflow for a project. Implementation timing depends on templates, recipients, integrations and review requirements.

Summarize and extract terms

Orient reviewers with a summary, then use extraction schemas to identify project terms relevant to your process. Check scope, payment and schedule information against the full agreement and its attachments.

Ask questions with citations

Ask questions about an agreement and follow citations back to the source text. Use the results to prepare questions for the project owner, procurement team or legal reviewer.

Compare against playbooks

Support a structured comparison against your organization’s review criteria. Have the responsible reviewer examine exceptions, resolve questions and decide whether the agreement is ready for approval or signature.

Contracts and subcontracts

Check the parties, final scope, attachments and authorized signers. Agree on the signing order and confirm that the execution method is appropriate for the contract and jurisdiction.

Change orders

Identify the project, original contract, proposed scope, cost and schedule effect. Obtain the required approvals before work proceeds; a signature alone does not resolve a scope dispute.

Field records and waivers

Confirm which records need approval, acknowledgement or a prescribed form. Test recipient access on site and retain the completed version and signing evidence under the project records policy.