Secure & Compliant eSignatures for the Healthcare Industry
Go paperless, ensure HIPAA compliance, and streamline patient workflows.
From intake forms to treatment consents, do it all securely in minutes.
Trusted by Healthcare Providers and Global Leaders
The Digital Foundation for Modern Patient Care
In healthcare, there's no room for error. You need a solution that is not only efficient but also rigorously secure and compliant. eSignly was built to meet these demands, providing the tools to enhance patient experience while protecting your practice.
Ironclad HIPAA Compliance
Operate with confidence. We provide a Business Associate Agreement (BAA) and implement all necessary technical safeguards to ensure your eSignature workflows are fully HIPAA compliant, protecting sensitive Patient Health Information (PHI).
Unmatched Data Security
Protecting patient data is non-negotiable. With SOC 2 Type II, ISO 27001, and PCI DSS compliance, plus 256-bit AES encryption, we provide enterprise-grade security that exceeds industry standards.
Seamless EMR/EHR Integration
Our powerful API allows for deep integration with your existing Electronic Health Record and Practice Management systems. Embed signing directly into your workflows to save time and prevent data entry errors.
Legally Binding Audit Trails
Every signed document is sealed with a comprehensive, court-admissible audit trail. This Certificate of Completion tracks every action, timestamp, and IP address, providing robust legal evidence.
Intuitive Patient Experience
Make it easy for patients. Our signing process works on any device without requiring downloads or account creation. This simplicity reduces friction, speeds up form completion, and improves patient satisfaction.
Accelerated Workflows
Eliminate the delays of paper-based processes. Cut patient intake time, get consents signed instantly, and streamline billing authorizations to improve operational efficiency and focus more on patient care.
Digitize Every Step of the Patient Journey
eSignly provides specialized eSignature solutions for every administrative touchpoint in healthcare. From the first appointment to ongoing care, our platform simplifies paperwork, ensures compliance, and creates a seamless digital experience for both your staff and your patients.
Patient Onboarding & Intake Forms
Make a great first impression. Eliminate waiting room clipboards and manual data entry by sending new patient packets digitally. Patients can complete and sign all necessary forms from the comfort of their home, on any device, before they even arrive for their appointment.
- Reduce Wait Times: Collect patient history, insurance details, and privacy notices in advance.
- Eliminate Errors: Use required fields and data validation to ensure forms are complete and accurate.
- Automate Data Entry: Integrate with your EMR/EHR to automatically populate patient records.
Informed Consent for Treatments & Procedures
Ensure clarity and compliance for critical medical decisions. eSignly provides a secure and verifiable way to obtain and manage patient consent for surgeries, treatments, and clinical trials. The digital format allows patients time to review complex information without pressure.
- Enhance Understanding: Embed informational videos or links directly within the consent form.
- Maintain Verifiable Records: A detailed audit trail proves exactly when and how consent was given.
- Instant & Secure Storage: Signed consents are immediately stored and accessible, reducing the risk of lost paperwork.
Telehealth & Remote Care Consents
Power the future of healthcare with secure remote workflows. As telehealth becomes standard, obtaining proper consent is crucial. eSignly allows you to quickly and securely get patient consent for virtual consultations and remote monitoring, no matter where your patient is located.
- Enable Care Anywhere: Onboard new telehealth patients and get treatment consents remotely and instantly.
- Maintain Compliance: Ensure your remote care practices meet the same rigorous consent standards as in-person visits.
- Simple for All Users: The easy-to-use interface works seamlessly for patients of all technical abilities.
Medical Records Release & ROI Forms
Securely and efficiently manage requests for Patient Health Information (PHI). Fulfill Release of Information (ROI) requests faster by digitizing the entire authorization process. eSignly ensures that every release is properly authorized, tracked, and documented to maintain strict HIPAA compliance.
- Accelerate Information Sharing: Quickly get patient authorization to share records with other providers or insurance companies.
- Create a Clear Audit Trail: Track every ROI request and signature, providing a clear history of data access.
- Reduce Administrative Burden: Automate the request and approval workflow, freeing up staff time.
Billing & Insurance Forms
Streamline your revenue cycle by digitizing financial paperwork. From payment responsibility forms to insurance authorizations, eSignly helps you secure necessary signatures quickly and efficiently. This reduces billing errors, minimizes delays, and accelerates your payment cycles.
- Secure Financial Agreements: Capture legally binding signatures on payment plans and financial responsibility forms.
- Expedite Insurance Claims: Get patient authorizations for insurance submissions without delay.
- Reduce Paperwork & Follow-Up: Automate reminders and track document status to ensure timely completion.
Built on a Foundation of Trust and Compliance
We understand that in healthcare, compliance is not just a feature—it's a requirement. Our platform is architected to meet and exceed the most stringent global security and privacy standards.
HIPAA
Full compliance with the Health Insurance Portability and Accountability Act.
SOC 2 Type II
Independently audited for security, availability, and confidentiality.
ISO 27001
The international standard for information security management.
PCI DSS
Secure handling of payment information for billing processes.
Streamline Your Document Workflow in 3 Simple Steps
Upload your existing patient forms (PDF, Word) or create reusable templates. Add fields for signatures, initials, and patient information, then send a secure link to the patient via email or SMS.
The patient opens the link on any device—no downloads or logins required. They fill out the required fields and sign electronically using their mouse, stylus, or finger. The intuitive process guides them through every step.
You are instantly notified upon completion. The signed document, along with its comprehensive audit trail, is securely stored and accessible. If integrated, the data automatically syncs with your EMR/EHR system.
See How Healthcare Providers Thrive with eSignly
Challenge: Reducing Patient Intake Friction
The clinic needed to reduce patient wait times, eliminate transcription errors from handwritten forms, and ensure all necessary paperwork was completed and filed correctly before appointments. Their existing process was slow, prone to errors, and created a poor first impression for new patients.
Our Solution:
- Implemented eSignly's template feature for new patient registration packets.
- Automated the sending of intake forms via email upon appointment booking.
- Utilized API integration to sync completed form data directly into their EMR system.
- Trained front-desk staff to manage the digital workflow via the eSignly dashboard.
Challenge: Ensuring Verifiable Informed Consent
The center required a system that could provide irrefutable proof of consent, streamline the pre-operative workflow, and ensure that all signed documents were securely stored and easily accessible for audits, all while maintaining strict HIPAA compliance.
Our Solution:
- Deployed eSignly for all pre-operative and surgical consent forms.
- Leveraged the detailed audit trail as the primary tool for compliance verification.
- Created standardized templates to ensure consistency across all procedures.
- Enabled in-person signing on tablets for last-minute consent confirmations.
Challenge: Seamless & Secure Remote Onboarding
The platform needed a HIPAA-compliant eSignature solution that could be fully integrated into their web and mobile applications. The goal was to create a frictionless onboarding flow that allowed patients to register, provide medical history, and consent to telehealth services in one continuous session.
Our Solution:
- Provided eSignly's REST API for full integration into their patient portal.
- Enabled embedded signing to keep the user experience within their branded environment.
- Ensured the solution was fully responsive for seamless signing on mobile devices.
- Configured automated workflows to trigger consent requests at key points in the user journey.
What Our Healthcare Partners Are Saying
"The security and compliance features of eSignly are top-notch. The integration with our EMR was surprisingly straightforward, and the detailed audit trails have made our compliance reporting significantly easier. It's a robust solution we trust with our most sensitive documents."
"As a small practice, efficiency is everything. eSignly has saved my front desk countless hours. Patients appreciate the modern, paperless experience, and my staff can focus on patient care instead of chasing down paperwork. It paid for itself within the first two months."
"We use eSignly for clinical trial documentation, and its 21 CFR Part 11 compliance is critical. The platform is secure, reliable, and provides the validation and record-keeping we need to meet stringent FDA regulations. It's an essential tool for our research operations."
Frequently Asked Questions
Yes, eSignly is designed to meet the stringent security and privacy requirements of the Health Insurance Portability and Accountability Act (HIPAA). We provide a Business Associate Agreement (BAA) and implement robust technical safeguards like end-to-end encryption, secure access controls, and comprehensive audit trails to protect Patient Health Information (PHI).
Absolutely. eSignly offers a powerful, well-documented API that allows for seamless integration with most EHR, EMR, and Practice Management systems. This enables you to embed eSignature workflows directly into your existing software, eliminating the need to switch between applications and ensuring data consistency.
eSignly ensures legal validity by complying with the U.S. Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA). Each signed document is appended with a court-admissible Certificate of Completion that includes a detailed audit trail, capturing every signer action with timestamps, IP addresses, and unique identifiers.
Yes, we've prioritized simplicity. Patients receive a secure link via email or SMS and can sign documents on any device (phone, tablet, computer) with just a few clicks. There are no apps to download or accounts to create for signers, ensuring a frictionless and accessible experience for everyone.
Beyond HIPAA compliance, eSignly adheres to leading security standards, including SOC 2 Type II, ISO 27001, and PCI DSS. We utilize 256-bit AES encryption for data at rest and in transit, multi-factor authentication, and operate on a secure, redundant infrastructure to ensure the highest level of data protection.
Yes. Our Business and Enterprise plans allow you to fully customize the signing experience with your organization's logo, colors, and branding. This provides a professional and consistent experience for your patients, reinforcing trust and brand identity throughout the process.
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