Our current paper-based visitor log and waiver system works. Why change?
Familiar processes feel safe, but paper creates hidden risks and costs. It's
slow, unsecure, impossible to audit in real-time, and expensive to manage. eSignly digitizes this in
minutes, providing an instant, secure, and searchable record of every visitor and agreement, cutting
administrative time and supply costs immediately.
This seems too complicated for our front-desk staff, security guards, or
maintenance crew.
We designed it specifically for them. On a tablet or phone, it's a few simple
taps. We can set up templates for in-person signing that are faster and easier than finding the right
clipboard and a working pen. Training takes less than 15 minutes.
Are these e-signatures legally binding for liability waivers, access
agreements, or vendor contracts?
Yes, absolutely. eSignly signatures meet the legal standards of the U.S. ESIGN
Act, UETA, and international laws. Every document includes a court-admissible, tamper-proof audit trail
with timestamps and IP addresses, providing stronger evidence than a wet signature.
We need this to connect with our building management system (BMS) or HR
platform.
That's what our eSignature API is for. It's built for easy integration, allowing
you to embed signing workflows directly into the systems you already use. This creates a seamless data
flow for contractor onboarding, access control, and reporting without manual data entry.
The subscription cost seems higher than just buying paper.
The cost of paper includes printing, ink, scanners, storage, and hours of
employee time spent filing, retrieving, and manually entering data. The risk of one lost document or
compliance failure can dwarf the cost of our service. eSignly provides a clear ROI by eliminating these
hidden expenses.
How does eSignly protect the sensitive personal data of our visitors and
contractors?
Security is the foundation of our business. We employ bank-grade AES-256
encryption for all data at rest and in transit. As a SOC 2 Type II, ISO 27001, HIPAA, and GDPR-compliant
provider, we ensure that your facility data remains private, protected, and fully compliant with global
regulations.
Do we need to purchase expensive proprietary hardware to use eSignly in our
facility?
No. eSignly is built for flexibility. You can use any tablet, smartphone, or
computer you already own. We believe in eliminating barriers, so we ensure our platform runs on any
standard web browser, saving you from unnecessary capital expenditure on hardware.
How long does it take to implement eSignly across multiple property locations?
You can get started in minutes. Because eSignly is a cloud-based SaaS, there is
no software to install or infrastructure to build. We provide ready-to-use templates for common facility
forms so you can begin collecting signatures immediately across all your locations.
What happens if our facility loses internet connection during the check-in
process?
Our platform is designed for resilience. If an internet connection drops, the
application is optimized to save local state data. As soon as the connection is restored, the document is
securely synced to our cloud, ensuring no data or signature is ever lost.
Can we see a clear ROI, or are the benefits purely administrative?
The ROI is both measurable and rapid. By eliminating paper, printing, shipping,
and manual data entry, most facilities see a direct cost reduction within the first 30 days. Beyond that,
the reduced risk of compliance failures and the massive gain in staff productivity turn this into a
high-leverage investment.
