Secure eSignatures for Vendor Agreements
Close deals faster. Onboard vendors in minutes, not weeks.
Eliminate paperwork and ensure compliance with a legally binding, easy-to-use platform.
Trusted by procurement and legal teams at global companies
End the Paper Chase. Accelerate Your Business.
The endless back-and-forth of printing, signing, scanning, and emailing vendor agreements slows your business down. It introduces errors, creates security risks, and leaves you with a messy paper trail. eSignly transforms your vendor management process, replacing manual bottlenecks with a streamlined, secure, and fully digital workflow. Get your agreements signed, tracked, and stored in one place, so you can focus on building strong vendor relationships, not chasing signatures.
Onboard Vendors Faster
Reduce your vendor onboarding cycle from weeks to mere minutes. Send agreements and get them signed on the same day, accelerating your entire supply chain and project timelines.
Ironclad Security
Protect sensitive vendor data with enterprise-grade security. Our platform is compliant with SOC 2, ISO 27001, HIPAA, and GDPR, featuring tamper-proof audit trails and robust encryption.
Legally Binding
Sign with confidence. eSignly signatures are compliant with the U.S. ESIGN Act, UETA, and international e-signature laws, ensuring your vendor agreements are legally admissible and enforceable.
Centralized Tracking
Never lose track of an agreement again. Our dashboard provides real-time visibility into the status of every document, sending automated reminders to ensure nothing falls through the cracks.
Seamless Integration
Connect eSignly to the tools you already use. With a powerful API and integrations for CRM, ERP, and cloud storage, you can automate workflows and eliminate manual data entry.
Automated Workflows
Standardize your process with reusable templates and automated routing. Ensure the right people sign in the right order, every time, reducing administrative overhead and human error.
Comprehensive Audit Trail
Maintain a complete, court-admissible record for every agreement. Our detailed audit trail captures every action, from viewing to signing, including timestamps and IP addresses for ultimate traceability.
Any Device, Anywhere
Empower your vendors to sign from anywhere, on any device. Our responsive platform provides a seamless signing experience on desktops, tablets, and smartphones without requiring any downloads.
Cost-Effective
Drastically reduce operational costs associated with paper, printing, scanning, and postage. Our flexible pricing plans, including a free tier, offer a significant ROI for businesses of all sizes.
Features Built for Modern Vendor Management
We provide a comprehensive suite of tools designed to handle every aspect of the vendor agreement lifecycle, from creation to secure storage.
Essential Tools for Effortless Signing
These are the foundational features that make eSignly the simplest and most effective way to get your vendor agreements signed and managed.
- Reusable Templates: Standardize your most-used agreements like NDAs, MSAs, and SOWs. Set up signer roles and fields once, and reuse them indefinitely to save time and ensure consistency.
- Real-Time Audit Trail: Track every interaction with your document. See who opened, viewed, and signed your agreement, complete with timestamps and IP addresses, creating a legally robust record.
- Mobile-First Signing: Provide a seamless experience for your vendors. They can review and sign documents on any smartphone or tablet without needing to download an app, making the process fast and convenient.
Automate and Scale Your Processes
Go beyond simple signing. Use our powerful workflow tools to automate complex processes, manage high volumes of agreements, and integrate signing directly into your existing systems.
- Bulk Sending: Onboard multiple vendors at once. Upload a list of signers and send a personalized agreement to each one with a single click, perfect for policy updates or new vendor programs.
- Signing Order (Sequential Routing): Define the exact order in which your agreement must be signed. The document is automatically routed from one signer to the next, ensuring proper approval chains are followed.
- API & Integrations: Embed eSignature functionality directly into your procurement software, CRM, or custom application. Our robust API allows for deep integration to create fully automated, end-to-end vendor workflows.
- In-Person Signing: Capture signatures on the spot using a tablet or computer. Ideal for trade shows, on-site contractor agreements, or any face-to-face interaction with a vendor.
Uncompromising Security and Global Compliance
We are committed to protecting your most sensitive agreements and ensuring you meet stringent regulatory requirements across the globe.
- Legally Binding eSignatures: Adheres to the ESIGN Act, UETA, and eIDAS, making your signed vendor agreements legally valid and enforceable in the US, EU, and many other countries.
- 256-bit AES Encryption: All documents are encrypted both in transit and at rest, using bank-grade security protocols to prevent unauthorized access.
- Industry-Leading Certifications: We are independently audited and certified for SOC 2 Type II, ISO 27001, HIPAA, and GDPR compliance, demonstrating our commitment to the highest standards of data security and privacy.
- Tamper-Evident Sealing: Once a document is signed, it is cryptographically sealed. Any subsequent alteration will invalidate the signature, ensuring the integrity of your final agreement.
Your Trust is Our Foundation
We are certified and compliant with the world's most rigorous security and privacy standards.
Real Results for Vendor Management
Streamlining Supplier Onboarding for a Global Manufacturer
Industry: Manufacturing
A multinational manufacturing firm with a complex global supply chain was struggling with a slow, paper-based supplier onboarding process. Each new supplier required multiple contracts, compliance forms, and NDAs, which took an average of 28 days to get fully executed, delaying production schedules.
Key Challenges:
- Excessive delays in getting supplier contracts signed.
- Lack of visibility into the status of agreements in the signing process.
- High administrative costs due to printing, shipping, and manual tracking.
- Compliance risks from inconsistent or incomplete paperwork.
Our Solution:
eSignly implemented a fully digital workflow using reusable templates for their standard supplier packet. We established a sequential signing order, automatically routing documents from the supplier to the company's legal and procurement departments for approval.
Accelerating Contractor Agreements for a Fast-Growing Tech Company
Industry: Technology / SaaS
A rapidly growing SaaS company needed to onboard freelance developers and consultants quickly to meet project deadlines. Their manual process of emailing PDF contracts was inefficient, hard to track, and projected a non-tech-savvy image that conflicted with their brand.
Key Challenges:
- Slow onboarding of critical freelance talent.
- Difficulty tracking which contractors had returned their agreements.
- Security concerns over sending sensitive contracts via email.
- Manual filing and storage of signed documents was disorganized.
Our Solution:
Using eSignly's API, the company integrated the eSignature process directly into their contractor portal. When a new contractor was approved, the agreement was automatically generated and sent for signature. The signed document was then automatically filed in their cloud storage system.
Centralizing Vendor Contracts for a National Retail Chain
Industry: Retail
A retail chain with hundreds of stores across the country managed thousands of vendor agreements for everything from merchandise to maintenance services. Their decentralized system led to lost contracts, missed renewal dates, and inconsistent terms across different locations.
Key Challenges:
- No central repository for all vendor agreements.
- Inconsistent pricing and terms with the same vendors across different regions.
- Missed contract renewal deadlines, leading to service disruptions.
- Time-consuming process to locate a specific contract for review.
Our Solution:
eSignly provided a centralized platform for the entire vendor agreement lifecycle. The corporate procurement team now uses templates to ensure standardized terms. All signed agreements are stored in a secure, searchable cloud repository, with automated reminders for upcoming renewal dates.
What Our Clients Say
"eSignly completely transformed our vendor onboarding. What used to be a two-week paper chase is now done in a few hours. The audit trail gives our legal team peace of mind, and our vendors love how easy it is to use."
"As a fast-growing tech company, speed is everything. eSignly's API allowed us to automate our contractor agreements, saving us countless hours and letting us get new talent started on projects almost immediately. It's a game-changer."
"The security and compliance features were critical for us. Handling sensitive vendor information requires a platform we can trust. eSignly's SOC 2 and ISO 27001 certifications made the decision easy for our IT and legal teams."
"We manage hundreds of vendor contracts across our retail locations. eSignly gave us a centralized, searchable repository for the first time. We've eliminated missed renewals and can finally enforce standardized terms. The ROI was immediate."
"The bulk send feature is a lifesaver. When we updated our data processing agreement, we had to send it to over 200 vendors. With eSignly, we did it in one afternoon and could track who had signed in real-time."
"Simple, intuitive, and effective. Our vendors don't need any training to use it, which means faster turnaround times for us. The platform is robust but doesn't feel complicated. Highly recommended."
Ready to Streamline Your Vendor Agreements?
Join thousands of businesses that trust eSignly to accelerate their procurement process. Sign up for a free trial today and send your first vendor agreement in minutes.
Start Your Free TrialFrequently Asked Questions
Absolutely. eSignly signatures are compliant with the U.S. Electronic Signatures in Global and National Commerce (ESIGN) Act, the Uniform Electronic Transactions Act (UETA), and other major international regulations like eIDAS in the European Union. This ensures that your vendor agreements signed through our platform are legally valid and enforceable in court. We also provide a comprehensive audit trail for each document as supporting evidence.
Security is our top priority. We protect your data with enterprise-grade security measures, including 256-bit AES encryption for documents at rest and in transit. Our platform is hosted in secure data centers and is compliant with rigorous standards like SOC 2 Type II, ISO 27001, HIPAA, and GDPR. Every signed document is also tamper-sealed to ensure its integrity.
No, they don't. We designed the signing process to be as frictionless as possible. Your vendors will receive an email with a secure link to the document. They can simply click the link, review the agreement, and sign on any device (computer, tablet, or smartphone) without needing to register or download any software.
Yes. You can upload your existing agreements in various formats, including PDF, Word (.doc, .docx), and others. Once uploaded, you can easily drag and drop signature fields, text boxes, and other required fields onto the document to create a reusable template. This saves you time and ensures consistency across all your vendor contracts.
Our "Signing Order" or sequential routing feature is perfect for this. When setting up your document, you can specify the exact order in which the signatories must sign. eSignly will automatically route the agreement from one person to the next, only notifying the next signer after the previous one has completed their action. This automates complex approval workflows and ensures compliance with your internal processes.
Yes. We offer a powerful and well-documented REST API that allows you to integrate eSignly's functionality directly into your own systems. This enables you to automate the entire agreement lifecycle, from generating a contract with data from your CRM to triggering actions in your procurement software once the agreement is signed. We also offer pre-built integrations with popular platforms like Google Drive, Dropbox, and Salesforce.