Vendor Agreement Template Creation
Standardize your contracts and eliminate rework. Create reusable templates for your most common vendor
agreements like NDAs, MSAs, and SOWs. Pre-fill information and define signer roles to send contracts in
seconds, ensuring consistency and compliance every time.
- Ensure brand and legal consistency across all agreements.
- Reduce document preparation time from hours to seconds.
- Minimize errors from copying and pasting old contract versions.
Bulk Sending for Vendor Updates
Need all your vendors to sign an updated policy or addendum? Don't do it one by one. Upload a list of
vendor contacts, and eSignly will send a unique, signable copy of the document to each one, then track
their responses automatically on a single dashboard.
- Distribute policy updates to hundreds of vendors simultaneously.
- Track completion rates in real-time from a central dashboard.
- Save dozens of administrative hours compared to manual sending.
Advanced Signer Authentication
For high-value agreements, you need to be certain who is signing. Go beyond simple email verification
with multi-factor authentication options, including SMS passcodes or knowledge-based authentication (KBA),
to add an extra layer of security and identity verification.
- Increase the security and non-repudiation of your agreements.
- Meet heightened compliance requirements for sensitive data.
- Provide undeniable proof of signer identity in the audit trail.
Automated Workflow & Signing Order
Define the exact path your agreement needs to take. Specify a sequential signing order—from vendor to
your legal team to finance—and our system will automatically route the document to the next person in line
after each signature, sending notifications along the way.
- Eliminate manual routing and follow-up.
- Ensure contracts are reviewed and signed by the right people in the right order.
- Gain full visibility into where a document is in the approval process.
Real-Time Status Tracking Dashboard
Know the exact status of every vendor agreement, instantly. Our dashboard shows you what’s been sent,
viewed, signed, or is still pending. Stop wondering and start knowing. Filter, search, and manage all your
active contracts from one central command center.
- Eliminate the need for email and phone follow-ups.
- Identify bottlenecks in the signing process quickly.
- Provide accurate status updates to internal stakeholders on demand.
Legally Binding Audit Trail Generation
Every signed document is automatically packaged with a comprehensive audit trail. This court-admissible
certificate contains a complete history of the document, including IP addresses, timestamps, and every
action taken, providing powerful legal evidence.
- Create a tamper-proof, chronological record of the entire signing process.
- Strengthen the legal defensibility of your electronic agreements.
- Satisfy compliance and regulatory requirements with zero extra effort.
Custom Branding for Signing Portal
Present a professional and cohesive brand experience. Customize the signing portal with your company's
logo, colors, and messaging. Reassure your vendors they are in the right place and reinforce your brand
identity throughout the signing process.
- Increase vendor trust and confidence during the signing process.
- Provide a seamless brand experience from your website to the signature.
- Differentiate your company with a professional touch.
eSignature API for Procurement Systems
Embed eSignature functionality directly into your proprietary procurement software, ERP, or vendor
management portal. Our robust REST API allows you to automate document generation, sending, and status
tracking without ever leaving your own systems.
- Create a fully integrated and automated vendor onboarding workflow.
- Eliminate context switching for your procurement team.
- Leverage eSignly's power within your own custom-built applications.
Automated Renewal & Expiration Reminders
Never get caught off guard by an auto-renewing contract or a lapse in service again. Set automated email
reminders for key contract dates, giving your team ample time to review, renegotiate, or terminate
agreements before their expiration.
- Avoid unwanted automatic renewals and associated costs.
- Ensure continuity of critical vendor services.
- Proactively manage your contract lifecycle instead of reactively.
Data Validation Fields
Get accurate information the first time. Make fields required and set data validation rules (e.g., for
date formats, numbers, or text) to ensure vendors fill out forms completely and correctly, reducing
follow-up and data entry errors.
- Reduce incomplete or inaccurate form submissions.
- Drastically cut down on administrative correction cycles.
- Ensure the data you collect is clean and ready for your systems.
Secure Document Archiving & Retrieval
Once signed, your agreements are securely stored and encrypted in our centralized repository. With
powerful search and filter capabilities, you can locate and retrieve any vendor contract in seconds, for
as long as you need it.
- Eliminate physical storage costs and security risks.
- Find any agreement instantly with robust search functionality.
- Control access to sensitive documents with user-based permissions.
Mobile-First Signing Experience
Your vendors are not always at their desks. Our platform is designed to be fully responsive, allowing
them to review and sign agreements easily on any smartphone or tablet. No app download is required—just a
simple, browser-based experience.
- Accelerate signing times by letting vendors sign on the go.
- Remove friction for busy, mobile-first professionals.
- Ensure a consistent, high-quality experience across all devices.
In-Person Signing for On-Site Agreements
When you need to capture a signature on the spot, our in-person signing feature turns your tablet or
laptop into a secure signing device. Perfect for signing vendor agreements at a job site, trade show, or
in your own office.
- Finalize agreements face-to-face without needing paper.
- Capture signatures immediately, eliminating follow-up.
- Maintain a digital workflow even for in-person interactions.
Compliance Reporting Dashboards
Get a high-level overview of your vendor agreement compliance. Track which vendors have completed
required documents (like W-9s or compliance certifications) and quickly identify any who are out of
compliance, helping you mitigate risk.
- Easily monitor and enforce vendor compliance requirements.
- Generate reports for internal audits or regulatory reviews.
- Proactively manage risk across your entire vendor base.
On-Premises Deployment Option
For organizations with strict data residency requirements or a policy against cloud solutions, we offer
an on-premises deployment. Get the full power and functionality of eSignly hosted within your own data
center, giving you complete control over your data.
- Meet the strictest data sovereignty and internal security policies.
- Maintain 100% control over your application and data environment.
- Leverage eSignly's trusted platform within your own infrastructure.
