eSignature Compliance: Legally Binding, Globally Recognized
Secure your agreements with the confidence of global compliance.
eSignly meets rigorous standards so you can sign without second thoughts.
In today's digital world, a signature is more than just a name—it's a binding commitment. But is your electronic signature legally sound? With eSignly, the answer is always yes. We've built our platform on a foundation of the world's most stringent security and legal standards, including the ESIGN Act, UETA, eIDAS, HIPAA, and 21 CFR Part 11. This isn't just about convenience; it's about providing an undisputed, auditable trail that protects your business, your partners, and your customers. Stop worrying about legal validity and start closing deals faster and more securely.
Trusted by Global Leaders
Why eSignly is the Clear Choice for Compliance
We go beyond just signatures. We provide a fortress of security, legality, and efficiency to protect your most critical agreements.
Ironclad Legal Validity
Our eSignatures are designed to be legally binding under the U.S. ESIGN Act, UETA, and the EU's eIDAS regulation, giving your documents the same legal weight as a wet ink signature.
Bank-Grade Security
With SOC 2 Type II, ISO 27001, and PCI DSS compliance, we employ advanced encryption and security protocols to ensure your data is protected at every stage of the signing process.
Industry-Specific Compliance
We meet specialized regulatory needs, including HIPAA for healthcare and 21 CFR Part 11 for life sciences, ensuring your workflows align with strict industry mandates.
Comprehensive Audit Trails
Every action is time-stamped and recorded in a detailed, court-admissible audit trail. This provides a complete, verifiable history of the document from creation to completion.
Global Recognition
eSignly is trusted in over 180 countries. Our platform adheres to international e-signature laws, enabling you to conduct business securely across borders without compliance concerns.
Advanced Signer Authentication
Verify the identity of your signers with multi-factor authentication options, including email, SMS, and knowledge-based questions, adding an extra layer of security and non-repudiation.
Tamper-Evident Sealing
Once a document is signed, we apply a digital seal. Any subsequent alteration to the document will invalidate the seal, ensuring the integrity of the final agreement is preserved.
Data Residency & Control
For enterprise clients with specific data sovereignty requirements, we offer options for data residency, ensuring your sensitive information is stored in your preferred geographic location.
Continuous Compliance Monitoring
The regulatory landscape is always changing. We proactively monitor global e-signature laws and update our platform to ensure you remain compliant, now and in the future.
A Full Spectrum of Compliance Services
Our services are designed to address every facet of digital transaction management, ensuring your organization operates with full legal and regulatory confidence.
ESIGN & UETA Compliance
Ensure your electronic signatures are legally recognized across the United States. We provide the framework for enforceable digital agreements in line with federal and state laws.
- Guaranteed compliance with the U.S. Electronic Signatures in Global and National Commerce Act.
- Adherence to the Uniform Electronic Transactions Act standards adopted by 49 states.
- Full legal parity with traditional handwritten signatures for your contracts and forms.
eIDAS Regulation (EU)
Conduct business confidently across the European Union. Our platform supports all eIDAS signature types, including Advanced (AES) and Qualified (QES) Electronic Signatures.
- Cross-border legal recognition within all EU member states.
- Support for trusted third-party Qualified Trust Service Providers (QTSPs).
- Enhanced security and non-repudiation for high-value European transactions.
HIPAA Compliance
Protect patient privacy and secure Protected Health Information (PHI). eSignly is designed for healthcare providers, insurers, and partners who handle sensitive medical data.
- Secure handling of patient consent forms, new patient intake, and treatment plans.
- Business Associate Agreements (BAA) available to ensure shared responsibility.
- End-to-end encryption for all documents containing PHI.
21 CFR Part 11 Compliance
Meet the stringent requirements of the FDA for electronic records and signatures in the life sciences, biotech, and pharmaceutical industries.
- Detailed, unalterable audit trails tracking every action.
- Strict user authentication protocols and access controls.
- Ensures data integrity for clinical trials, lab reports, and regulatory submissions.
Financial Services Compliance
Adhere to regulations like the Gramm-Leach-Bliley Act (GLBA) and FINRA rules. Securely process loan applications, account openings, and investment documents.
- Protect non-public personal information (NPI) with robust security measures.
- Create tamper-proof records for audit and regulatory review.
- Streamline client onboarding while maintaining the highest compliance standards.
SOC 2 Type II & ISO 27001
Our infrastructure and processes are independently audited to meet the highest global standards for security, availability, processing integrity, confidentiality, and privacy.
- Continuous assurance of our operational effectiveness and security controls.
- Demonstrates a commitment to protecting customer data at an international level.
- Provides peace of mind for enterprise clients with strict vendor security policies.
PCI DSS Compliance
Safeguard payment information. For any workflow that involves collecting payment details, our systems are compliant with the Payment Card Industry Data Security Standard.
- Secure environment for processing payment authorizations and agreements.
- Protects against data breaches related to credit card information.
- Essential for e-commerce, subscription services, and invoicing.
GDPR & Data Privacy
Respect user rights and manage personal data in accordance with the EU's General Data Protection Regulation and other global privacy laws.
- Clear consent mechanisms and data processing agreements.
- Features to support data subject rights, including access and deletion.
- Secure cross-border data transfers with appropriate safeguards.
Digital Certificate Management
We manage the underlying Public Key Infrastructure (PKI) that powers secure digital signatures, providing a certificate of completion with every signed document.
- Cryptographically binds the signature to the signer and the document.
- Provides independent verification of the signature's validity.
- Includes signer IP address, timestamps, and other key metadata.
Compliance API Integration
Embed our compliant e-signature functionality directly into your own applications and systems, ensuring your custom workflows meet all necessary legal standards.
- Maintain a seamless user experience within your own platform.
- Leverage our compliance framework without building it from scratch.
- Full access to audit trails and signed documents via API.
Long-Term Record Retention
Securely store and manage your signed documents in compliance with legal and industry-specific retention policies, ensuring they are accessible for years to come.
- Configurable retention periods to match your business needs.
- Protection against data loss with redundant, secure cloud storage.
- Easy search and retrieval for audits, disputes, or reference.
Identity Verification Services
Integrate advanced identity verification checks into your signing process for high-stakes transactions, meeting KYC (Know Your Customer) and AML (Anti-Money Laundering) requirements.
- Verification against government-issued IDs (e.g., driver's license, passport).
- Biometric options like facial recognition for enhanced assurance.
- Reduces risk of fraud and impersonation in remote transactions.
Legal & Compliance Consulting
Access our team of experts for guidance on implementing e-signature workflows that align with your specific industry regulations and risk profile.
- Workflow design to ensure maximum enforceability.
- Guidance on disclosure and consent language.
- Best practices for evidence management and record keeping.
Accessibility Compliance (WCAG)
Ensure your signing process is accessible to all users, including those with disabilities, in compliance with the Web Content Accessibility Guidelines.
- Accessible design for screen readers and other assistive technologies.
- Reduces legal risk associated with digital accessibility lawsuits.
- Provides an inclusive and equitable experience for every signer.
Notarization & Witnessing Workflows
Facilitate complex agreements that require digital notarization or the participation of witnesses, all within a single, compliant platform.
- Support for Remote Online Notarization (RON) where legally permitted.
- Dedicated workflows to manage witness signatures and identities.
- Maintains a unified audit trail for all participants in the transaction.
Built on a Foundation of Trust & Verification
We are certified and audited against the most recognized global security and privacy standards.
SOC 2 Type II
Audited for security, availability, and confidentiality.
ISO 27001
International standard for information security management.
HIPAA
For secure handling of Protected Health Information (PHI).
GDPR
Adherence to EU data protection and privacy regulations.
PCI DSS
Secure handling of payment card information.
21 CFR Part 11
FDA standard for electronic records and signatures.
Compliance in Action: Real-World Success
See how organizations across regulated industries leverage eSignly to enhance security, ensure compliance, and accelerate their business.
Streamlining Patient Onboarding with HIPAA-Compliant Signatures
Industry: Healthcare
Client Overview: A multi-state hospital network was struggling with a slow, paper-based patient intake process. They needed a digital solution that could accelerate onboarding while strictly adhering to HIPAA regulations for protecting patient data (PHI). The manual process was prone to errors, document loss, and created significant administrative overhead, delaying patient care.
Key Challenges:
- Ensuring absolute protection of sensitive Patient Health Information (PHI).
- Integrating a new digital system with their existing Electronic Health Record (EHR) platform.
- Reducing the time and administrative costs associated with manual paperwork.
- Creating a simple, accessible signing experience for patients of all ages and technical abilities.
Our Solution:
eSignly deployed a tailored solution built on our HIPAA-compliant framework. We signed a Business Associate Agreement (BAA) to formalize our commitment to protecting their PHI.
- Implemented secure, templated digital intake forms accessible on tablets in waiting rooms and via a patient portal.
- Utilized our API to create a seamless integration that automatically pushed signed documents and data into their EHR system.
- Established multi-factor authentication for patient portal access to ensure only authorized individuals could view and sign documents.
- Provided a complete, unalterable audit trail for every document, tracking access, review, and signature events.
Securing High-Value Client Agreements for a Wealth Management Firm
Industry: Financial Services
Client Overview: A boutique wealth management firm needed to modernize how they executed client agreements, investment mandates, and compliance disclosures. Their process of emailing PDFs for printing and scanning was slow, insecure, and created a poor experience for their high-net-worth clientele. They required a solution that met stringent FINRA and GLBA regulations for record-keeping and data protection.
Key Challenges:
- Meeting strict FINRA requirements for maintaining and supervising electronic records.
- Protecting sensitive non-public personal information (NPI) as required by the GLBA.
- Accelerating the deal closure process for time-sensitive investment decisions.
- Providing a premium, secure, and convenient digital experience for clients.
Our Solution:
eSignly implemented its enterprise-grade platform, focusing on security, auditability, and user experience.
- Deployed advanced signer authentication to verify client identities before granting access to sensitive financial documents.
- Ensured all documents were encrypted in transit and at rest, with tamper-evident seals applied upon completion.
- Provided a WORM (Write Once, Read Many) compliant storage option for long-term archival of records, satisfying FINRA rules.
- Created branded, mobile-friendly signing workflows that reflected the firm's premium brand identity.
Ensuring Data Integrity in Clinical Trials with 21 CFR Part 11 Compliance
Industry: Life Sciences / Pharmaceutical
Client Overview: A contract research organization (CRO) conducting clinical trials for pharmaceutical companies was facing significant delays due to paper-based informed consent and data collection processes. They needed a system that was fully compliant with the FDA's 21 CFR Part 11 regulations for electronic records and signatures to ensure the integrity and validity of their trial data for regulatory submission.
Key Challenges:
- Strict adherence to 21 CFR Part 11 requirements for audit trails, access controls, and signature manifestations.
- Ensuring the system was validated and documented for FDA inspection.
- Managing consent forms and data from multiple trial sites across different geographies.
- Preventing data entry errors and ensuring the chain of custody for all trial-related documents.
Our Solution:
eSignly provided its validated, 21 CFR Part 11 compliant module, designed specifically for the life sciences industry.
- Configured unique user logins with role-based permissions and session timeouts.
- Implemented workflows requiring signers to re-enter their credentials and state the meaning of their signature (e.g., "I am the author of this record").
- Generated human-readable audit trails that were intrinsically linked to the corresponding electronic record.
- Provided a full validation package and support during the CRO's implementation and qualification process.
Trusted by Professionals in Demanding Industries
Hear from leaders who rely on eSignly for their critical, compliance-sensitive agreements.
"In the life sciences space, data integrity is non-negotiable. eSignly’s 21 CFR Part 11 compliance is rock-solid. The audit trails are exactly what we need for regulatory submissions. It's a tool built for serious, regulated work."
"As a CCO, my primary concern is risk. eSignly mitigates risk across the board. The authentication features and the detailed certificates of completion give us the evidence we need to prove who signed what, and when. It’s essential for our FINRA compliance."
"We evaluated several e-signature vendors, but eSignly was the only one that truly understood the nuances of HIPAA. Their willingness to sign a BAA and their robust security infrastructure made the decision easy. It's a secure, reliable platform."
"Our legal team vetted eSignly's compliance with ESIGN and UETA, and it passed with flying colors. The platform's focus on creating legally enforceable contracts gives us the confidence to execute all our corporate agreements digitally."
"We operate across the EU and North America. eSignly's support for both eIDAS and ESIGN is critical for our international operations. We can use one platform for all our contracts, knowing they are compliant in each jurisdiction. It simplifies everything."
"The API was surprisingly easy to integrate. We embedded a fully compliant signing workflow into our HR platform in a matter of days. Now, all our employee onboarding documents are handled securely and efficiently, with perfect audit trails for our records."
Frequently Asked Questions
Your most common questions about eSignature compliance, answered.
Yes. eSignly signatures are legally binding in the United States and many other countries around the world. We comply with the U.S. Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA), which grant e-signatures the same legal status as handwritten ones. For transactions in the European Union, we comply with the eIDAS regulation.
We offer multiple layers of signer authentication to establish identity. This includes standard email verification, SMS passcode authentication sent to a mobile phone, and for higher-security needs, Knowledge-Based Authentication (KBA) which requires signers to answer questions based on their personal credit history. Every step is logged in the audit trail.
The audit trail, or Certificate of Completion, is a critical document that provides a comprehensive history of the signing process. It captures every event, including when the document was created, sent, viewed, and signed. It records IP addresses, timestamps, and authentication methods used. This detailed, court-admissible record is essential for proving the validity and integrity of the signed agreement in the event of a dispute.
No. Once a document is fully signed through eSignly, we apply a tamper-evident seal using Public Key Infrastructure (PKI) technology. This cryptographic seal protects the final document. If anyone attempts to alter the document in any way after signing, the seal will be visibly broken, immediately indicating that the document's integrity has been compromised.
Yes, eSignly offers a HIPAA-compliant solution for our enterprise customers. We implement the necessary security controls, including encryption and access management, to protect Patient Health Information (PHI). We will also sign a Business Associate Agreement (BAA) with covered entities, which is a requirement for HIPAA compliance.
Data security is our top priority. We are SOC 2 Type II and ISO 27001 certified, demonstrating our commitment to the highest standards. All data is encrypted both in transit (with TLS 1.2+) and at rest (with AES-256). Our infrastructure is hosted in secure, world-class data centers with redundant systems and continuous monitoring.
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