Ironclad eSignature Security for Your Most Critical Agreements
Don't leave your contracts vulnerable. eSignly provides bank-grade security, advanced encryption, and a comprehensive audit trail to ensure every signature is safe, verifiable, and legally binding.
Trusted by global leaders for secure and compliant digital transactions
Why Trust eSignly with Your Document Security?
We go beyond just signatures. Our platform is built on a foundation of security, compliance, and trust, giving you peace of mind that your most sensitive documents are always protected.
Bank-Grade Encryption
We utilize AES 256-bit encryption for documents at rest and SSL/TLS encryption for data in transit. This is the same level of security trusted by major financial institutions worldwide, ensuring your data is unreadable to unauthorized parties.
Tamper-Evident Seals
Every signed document is sealed with a cryptographic signature. Any alteration, no matter how minor, will invalidate the seal, providing clear, undeniable proof of tampering and protecting the integrity of your original agreement.
Comprehensive Audit Trails
We capture every action taken on a document—from creation and viewing to signing and completion. This detailed, time-stamped log includes IP addresses and user authentications, creating a robust, court-admissible record of the entire signing process.
Multi-Factor Authentication
Enhance security by requiring signers to verify their identity through multiple channels. We support authentication via email, SMS codes, and knowledge-based questions, ensuring only the intended recipient can access and sign the document.
Global Compliance
Our platform is designed to meet and exceed major international standards, including ESIGN Act, UETA, GDPR, HIPAA, and 21 CFR Part 11. Sign with confidence, knowing your documents are legally binding and compliant across jurisdictions.
Secure Cloud Infrastructure
Hosted on world-class cloud infrastructure (AWS), our platform benefits from robust physical and network security, regular vulnerability scanning, and proactive threat monitoring. We ensure high availability and data protection 24/7.
Access Control
Maintain full control over your documents with granular user permissions. Define roles and access levels to ensure that team members can only view or act on the documents relevant to their responsibilities, preventing unauthorized internal access.
Data Residency Options
For organizations with specific data sovereignty requirements, we offer options for data residency. Store your sensitive documents and signature data in a geographic region of your choice to comply with local regulations and corporate policies.
Proactive Security Audits
We don't just set it and forget it. Our systems undergo regular third-party penetration testing and security audits to identify and remediate potential vulnerabilities, ensuring our defenses are always ahead of emerging threats.
Our Core Security Features
Explore the multi-layered security protocols that form the backbone of the eSignly platform, designed to protect your documents at every stage of their lifecycle.
Public Key Infrastructure (PKI)
We use industry-standard Public Key Infrastructure (PKI) to secure our digital signatures. This technology creates a unique, encrypted "fingerprint" for each signer, which is embedded into the document. This ensures the signature is authentic, cannot be forged, and is intrinsically linked to the specific signer and document version.
- Guarantees signer authenticity and non-repudiation.
- Creates a permanent, verifiable link between the signature and the document.
- Protects against signature forgery and unauthorized replication.
Immutable and Court-Admissible Audit Trail
Our system generates a comprehensive Certificate of Completion for every transaction. This document provides a detailed, chronological log of all events, including signer names, email addresses, IP addresses, and precise timestamps for every action. This immutable record serves as powerful legal evidence of the signing process from start to finish.
- Captures every view, click, and signature event with timestamps.
- Provides legally admissible evidence of the entire signing workflow.
- Ensures complete transparency and accountability for all parties involved.
End-to-End Data Encryption
Your data's security is paramount. We enforce robust encryption at every point. Documents are protected with AES 256-bit encryption while stored on our servers (at rest), and all communication between your device and our platform is secured with high-grade TLS 1.2/1.3 encryption (in transit). This dual-layer approach prevents unauthorized access at any stage.
- Secures documents with military-grade AES 256-bit encryption.
- Protects data in transit with modern TLS protocols.
- Prevents data interception and unauthorized viewing.
Advanced Two-Factor Authentication (2FA)
Verify your signers' identities with certainty. Our 2FA options add a critical layer of security, requiring signers to provide a second form of identification beyond just email access. This significantly reduces the risk of unauthorized signing and strengthens the legal standing of your documents.
- Supports SMS passcodes for mobile verification.
- Offers one-time passwords (OTP) for secure access.
- Ensures that only the intended individual can sign the document.
Adherence to Global Compliance Standards
eSignly is built to comply with the world's most stringent electronic signature laws and data privacy regulations. Our platform's architecture and processes are regularly audited to ensure we meet the requirements of the ESIGN Act, UETA, GDPR, and HIPAA, providing a legally defensible solution for your business, no matter where you operate.
- Legally binding in the United States, European Union, and more.
- Meets data privacy requirements for handling sensitive information.
- Provides a compliant framework for regulated industries like healthcare and finance.
Certified & Compliant for Your Industry
We maintain rigorous compliance with global standards to ensure our eSignature solution is legally recognized and secure for even the most regulated industries.
ISO 27001
SOC 2 Type II
HIPAA
GDPR
ESIGN & UETA
PCI DSS
Security in Action: Customer Success Stories
See how organizations across different industries leverage eSignly's robust security to streamline workflows, ensure compliance, and protect their critical agreements.
Securing Client Onboarding for a Financial Services Firm
A mid-sized wealth management firm needed to digitize its client onboarding process, which involved handling highly sensitive financial data and personal information. Their manual, paper-based system was slow, prone to errors, and posed significant security risks.
Key Challenges
- Ensuring compliance with financial regulations like FINRA and SEC.
- Protecting sensitive client data (SSNs, bank details) from breaches.
- Creating a legally binding audit trail for all agreements.
- Reducing the time and cost associated with manual paperwork.
Our Solution
eSignly implemented a secure digital workflow with the following security features:
- Mandatory Two-Factor Authentication (SMS) for all client signatures.
- End-to-end AES 256-bit encryption for all documents.
- Automated generation of a comprehensive, tamper-proof audit trail.
- Role-based access controls for internal staff to limit data exposure.
"eSignly's security features gave us the confidence to go fully digital. Our compliance audits are smoother, and clients appreciate the modern, secure process. The detailed audit trail is indispensable."
Ensuring HIPAA Compliance for a Regional Healthcare Provider
A multi-clinic healthcare provider struggled with managing patient consent forms and new patient intake paperwork. They needed a solution that was not only efficient but also strictly compliant with HIPAA regulations to protect patient health information (PHI).
Key Challenges
- Maintaining strict HIPAA compliance for all digital documents.
- Preventing unauthorized access to sensitive patient records.
- Securely storing and retrieving signed consent forms.
- Integrating with their existing Electronic Health Record (EHR) system.
Our Solution
We provided a HIPAA-compliant eSignature solution tailored for healthcare:
- Signed a Business Associate Agreement (BAA) to ensure shared responsibility.
- Implemented access controls and identity verification for all users.
- Ensured all documents containing PHI were fully encrypted at rest and in transit.
- Provided a secure API to integrate the signing process directly into their EHR portal.
"Transitioning to eSignly was seamless. Their understanding of HIPAA requirements was crucial. We've eliminated paper, reduced patient wait times, and our data is more secure than ever."
Strengthening Legal Defensibility for a Legal Tech Platform
A SaaS company providing contract management solutions for law firms needed to integrate a highly secure and legally defensible eSignature feature into their platform. Their clients demanded undeniable proof of signature authenticity and document integrity.
Key Challenges
- Meeting the high evidentiary standards of the legal profession.
- Providing an audit trail that would hold up under legal scrutiny.
- Ensuring the long-term validity and verifiability of signatures.
- Seamlessly integrating via API without compromising security.
Our Solution
eSignly's API was integrated to provide a robust, white-labeled signing experience:
- Utilized PKI-based digital signatures for maximum legal weight.
- Generated a detailed, self-contained Certificate of Completion for each document.
- Implemented tamper-evident seals to protect document integrity post-signing.
- Provided comprehensive API documentation and developer support for a secure integration.
"We chose eSignly's API for its uncompromising security and legal defensibility. The PKI technology and detailed audit trails give our law firm clients the assurance they need. It's a core part of our platform's value."
What Our Clients Say About Our Security
Hear directly from business leaders who rely on eSignly to protect their most important agreements and streamline their operations.
The level of security and the detailed audit trail eSignly provides is second to none. It's essential for our financial agreements and gives our partners complete confidence in our processes.
As a healthcare provider, HIPAA compliance is non-negotiable. eSignly's platform not only meets these standards but makes it easy to manage patient consent securely. It's a critical tool for us.
We handle thousands of vendor contracts. The tamper-proof seals and multi-factor authentication have eliminated any concerns about document integrity. We know every signature is valid and secure.
Our legal team vetted several e-signature solutions, and eSignly's robust compliance with ESIGN and UETA, combined with its comprehensive audit logs, made it the clear winner for our firm.
The security isn't just a feature; it's the foundation of the product. Knowing our IP and sensitive R&D agreements are protected by bank-grade encryption lets our team focus on innovation.
Data residency was a key requirement for our European operations to comply with GDPR. eSignly provided a straightforward solution that met all our data sovereignty needs without any hassle.
Frequently Asked Security Questions
Your questions about eSignature security, answered. Find clarity on legality, compliance, and the technology that keeps your documents safe.
Yes. eSignly signatures are legally binding in the United States and many other countries around the world. Our platform is designed to comply with the U.S. Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA), which grant electronic signatures the same legal status as handwritten ones.
Once a document is fully signed, we apply a tamper-evident seal using Public Key Infrastructure (PKI) technology. This cryptographic seal acts like a digital shrink-wrap. If anyone attempts to alter the document in any way—even changing a single character—the seal will be visibly broken, immediately indicating that the document is no longer in its original, signed state.
An audit trail (or Certificate of Completion) is a comprehensive, time-stamped record of every action taken on a document within our system. It captures who created, viewed, and signed the document, along with their IP address and the exact time of each event. This is critically important as it provides strong, court-admissible evidence of the entire signing process, proving the intent and consent of all parties involved.
Absolutely. We use a multi-layered encryption strategy. All documents stored on our servers are protected with AES 256-bit encryption, a standard used by governments and banks. All data transmitted between your browser and our servers is protected by industry-standard SSL/TLS encryption. This ensures your data is secure both at rest and in transit.
For our healthcare clients, we offer a HIPAA-compliant solution and will sign a Business Associate Agreement (BAA). Our platform includes necessary safeguards like strong encryption, strict access controls, and detailed audit logs to protect Patient Health Information (PHI) in accordance with HIPAA's security and privacy rules.
Yes. Our platform includes robust user management and access control features. As an administrator, you can define user roles and set granular permissions, ensuring that employees can only access, send, or manage the documents that are relevant to their specific job functions. This helps prevent unauthorized internal access to sensitive information.
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