HIPAA-Compliant Patient Onboarding
Transform your front desk into a high-efficiency, paperless hub. Digitize your entire patient
registration packet, including intake forms, medical history, and insurance information. New patients can
complete everything online before their appointment, reducing wait times and ensuring data is accurate and
complete.
- Reduce patient check-in time by up to 80%.
- Eliminate manual data entry errors into your EMR.
- Improve the first impression for new patients.
Informed Consent for Procedures
Capture clear, legally binding consent for medical and surgical procedures. Present patients with
detailed consent forms they can review and sign on a tablet in-office or remotely. The signed document and
audit trail are instantly and securely stored, linked to the patient's record.
- Ensure patients are fully informed before giving consent.
- Mitigate legal risk with a time-stamped, auditable record.
- Instantly access consent forms from anywhere.
Telehealth Service Agreements
Seamlessly onboard patients for virtual care. Send and sign telehealth consent forms and service
agreements in seconds, allowing you to begin consultations faster. Our solution integrates perfectly into
telehealth platforms, creating a smooth, end-to-end digital experience.
- Onboard new telehealth patients in minutes.
- Ensure compliance for remote care delivery.
- Provide a professional and modern virtual care experience.
Clinical Trial Documentation (21 CFR Part 11)
Manage the rigorous documentation demands of clinical trials with our 21 CFR Part 11 compliant solution.
Handle informed consent, protocol agreements, and other critical research documents with the necessary
controls to meet FDA regulations for electronic records and signatures.
- Maintain full compliance with FDA electronic signature regulations.
- Accelerate participant enrollment and data collection.
- Centralize and secure all trial-related documentation.
Release of Information (ROI) Forms
Securely and efficiently manage requests for Protected Health Information (PHI). Allow patients to
digitally request and authorize the release of their medical records to other providers, insurance
companies, or legal entities, with a clear audit trail tracking every step.
- Fulfill ROI requests faster and more securely.
- Provide patients an easy way to control their data.
- Maintain a clear record of all PHI disclosures.
Physician & Staff Credentialing
Streamline the process of credentialing and re-credentialing medical staff. Digitize applications,
contracts, and policy acknowledgements. Our platform helps your HR and administrative teams manage this
complex workflow efficiently and securely.
- Accelerate the hiring and onboarding of medical professionals.
- Centralize all credentialing documents in one secure location.
- Set up automated reminders for re-credentialing deadlines.
Business Associate Agreements (BAAs)
Quickly and easily execute BAAs with all your vendors and partners who handle PHI. Use templates to
standardize your agreements and our platform to send, sign, and manage these critical compliance documents
at scale.
- Ensure you have a BAA in place with every required partner.
- Simplify vendor compliance management.
- Maintain a searchable repository of all executed BAAs.
Billing & Payment Authorizations
Secure patient authorization for billing and recurring payments upfront. By getting a digital signature
on financial responsibility forms, you create a clear agreement that reduces billing disputes and
accelerates your revenue cycle.
- Decrease payment disputes and chargebacks.
- Improve cash flow with faster payment processing.
- Store payment authorizations securely for compliance.
EHR/EMR eSignature Integration via API
Embed eSignly's functionality directly within your most critical healthcare applications. Our REST API
allows you to trigger signature requests, pre-fill forms with patient data from your EMR, and
automatically save completed documents back to the patient record.
- Create a single, unified workflow for your staff.
- Eliminate the need to switch between different applications.
- Maximize the ROI of your existing technology investments.
In-Person Signing for Waiting Rooms
Modernize your waiting room with tablet-based, in-person signing. Hand a tablet to a patient to review
and sign documents on the spot. It offers the convenience of digital with the immediacy of an in-person
visit, completely eliminating paper and clipboards.
- Create a paperless and modern waiting room environment.
- Ensure forms are completed correctly before the appointment.
- Instantly upload signed documents to the patient's file.
Bulk Sending for Policy Updates
Notify your entire patient base or staff of policy changes with a single click. Send updated privacy
policies, terms of service, or other notices for acknowledgement. Track who has opened, viewed, and signed
to ensure widespread communication and acceptance.
- Efficiently manage mass communications and acknowledgements.
- Track compliance with new policy rollouts in real-time.
- Save countless hours compared to manual notification methods.
Pharmacy Prescription Management
Streamline prescription authorizations and patient consent for specialty medications. Enable pharmacists
and technicians to securely capture signatures for controlled substance agreements, medication counseling,
and delivery confirmations.
- Ensure compliance with pharmacy regulations.
- Speed up the prescription fulfillment process.
- Create a secure digital record for all authorizations.
Employee Onboarding & HR Forms
Digitize the entire employee lifecycle, from offer letters and employment contracts to policy
acknowledgements and benefits enrollment. Ensure all HR documents for your clinical and administrative
staff are completed and stored in a compliant, centralized system.
- Onboard new hires faster and more efficiently.
- Ensure HR compliance with secure, auditable records.
- Provide a professional onboarding experience for new staff.
Secure Document Archiving
Go beyond signing with secure, long-term storage for all your critical documents. Our platform acts as a
centralized, compliant repository, making it easy to search, retrieve, and manage documents according to
your data retention policies.
- Eliminate the costs and risks of physical document storage.
- Quickly find any document you need for audits or legal requests.
- Enforce retention policies automatically.
Custom Branded Patient Experience
Reinforce your brand and build patient trust by customizing the signing experience with your
organization's logo and colors. A branded portal provides a professional, seamless experience that
reassures patients they are in the right place.
- Increase patient trust and confidence.
- Provide a consistent brand experience across all touchpoints.
- Differentiate your practice from competitors.
