Secure, HIPAA-Compliant eSignatures for Healthcare
Go paperless, accelerate patient onboarding, and ensure ironclad compliance.
The simple, secure way to manage all your healthcare documents.
Trusted by Healthcare Innovators and Global Leaders
The Prescription for Paperless: Why Healthcare Chooses eSignly
Move beyond cumbersome paperwork. eSignly provides a secure, compliant, and incredibly efficient platform designed specifically for the unique demands of the healthcare industry.
Ironclad HIPAA Compliance
We don't just meet HIPAA standards; we exceed them. eSignly ensures PHI is protected with end-to-end encryption and provides a Business Associate Agreement (BAA) for your complete peace of mind.
Bank-Grade Security
Your data's security is non-negotiable. We are SOC 2 Type II, ISO 27001, and PCI DSS compliant, employing advanced security protocols to protect against unauthorized access and data breaches.
Seamless EHR Integration
Our powerful API allows for smooth integration with your existing Electronic Health Record (EHR) and Practice Management (PM) systems, creating a unified and efficient workflow.
Legally Binding Audit Trails
Every action is tracked. Generate comprehensive, court-admissible audit trails that record every signature, view, and document change, ensuring complete transparency and legal defensibility.
Intuitive Patient Experience
Patients can sign documents on any device, anytime, anywhere, without needing to download an app or create an account. This simplicity reduces friction and speeds up the entire intake process.
Automated Workflows
Eliminate manual tasks. Set up automated reminders and routing to ensure documents are completed and returned on time, freeing up your staff to focus on patient care.
21 CFR Part 11 Ready
For clinical trials and research, our platform provides the necessary controls, audit trails, and signature manifestations to support compliance with FDA 21 CFR Part 11 regulations.
Dedicated Expert Support
Our support team understands the complexities of healthcare. Get expert assistance with implementation, compliance questions, and workflow optimization when you need it.
Transparent, Scalable Pricing
From solo practitioners to large hospital networks, we offer flexible and affordable plans that scale with your needs, ensuring a clear return on investment without hidden fees.
Digitizing Every Step of the Patient Journey
eSignly adapts to all your documentation needs, from initial patient contact to ongoing care and administrative management. Explore our solutions for every healthcare scenario.
Patient Intake & Onboarding Forms
Make a great first impression. Digitize your entire new patient packet, from demographic information to medical history and insurance forms. Patients can complete everything on their own device before they even arrive, drastically reducing wait times and manual data entry.
- Reduce patient check-in time by up to 80%.
- Eliminate transcription errors from handwritten forms.
- Automatically sync completed data with your EHR/PM system.
Informed Consent Documents
Ensure patients are fully informed and capture legally binding consent for procedures, treatments, and clinical trials. Embed informational videos or links directly within the document, and track exactly when and where it was signed for a complete compliance record.
- Create a clear, auditable record of patient consent.
- Standardize consent forms across all departments and locations.
- Support 21 CFR Part 11 requirements for clinical research.
Telehealth & Remote Care
Securely manage documentation for virtual consultations. Send and receive consent forms, treatment plans, and follow-up instructions to patients anywhere in the world, ensuring your remote care is as compliant and well-documented as your in-person services.
- Enable fully remote patient onboarding and treatment.
- Maintain a secure and compliant workflow for virtual care.
- Provide a seamless, user-friendly experience for remote patients.
Medical Records Release
Process requests for medical records securely and efficiently. Our platform verifies signer identity and creates a secure, tamper-proof record of the authorization, ensuring you only release PHI with proper, documented consent, fully complying with HIPAA regulations.
- Fulfill records requests faster and with greater accuracy.
- Create an undeniable audit trail for every PHI release.
- Reduce the administrative burden on your records department.
Physician Credentialing & BAA Agreements
Streamline your internal and partner-facing administrative processes. Manage physician credentialing applications, renewals, and Business Associate Agreements (BAAs) with vendors in a secure, centralized, and fully digital workflow.
- Accelerate the credentialing process for new providers.
- Easily manage and track all vendor and partner agreements.
- Maintain a central, secure repository for all administrative contracts.
Secure Signing in Three Simple Steps
We've engineered our platform to be powerful yet incredibly easy to use for both your staff and your patients.
1. Prepare & Send
Upload your existing PDF or Word document, or use a saved template. Add fields for signatures, initials, and patient information, then send it securely via email or SMS.
2. Patient Signs
The patient receives a secure link. They open the document on any device—phone, tablet, or computer—and follow the simple prompts to complete and sign. No downloads or accounts required.
3. Secure & Store
Once signed, all parties receive a copy. The final document, complete with a comprehensive audit trail, is stored securely and can be automatically pushed to your integrated EHR or document management system.
Compliance & Security: The Core of Our Platform
We are committed to upholding the highest standards of data security and regulatory compliance to protect you and your patients.
ISO 27001
International standard for information security management.
SOC 2 Type II
Audited for security, availability, and confidentiality.
HIPAA Compliant
Adherence to all safeguards for Protected Health Information (PHI).
PCI DSS
Secure handling of payment information for billing authorizations.
Real-World Results for Healthcare Providers
See how organizations like yours have transformed their operations, enhanced compliance, and improved patient care with eSignly.
Case Study: Streamlining Patient Intake for a Regional Hospital
Industry: Hospital Network
Client Overview: A mid-sized regional hospital with over 200 beds was struggling with a slow, paper-based patient intake process. This led to long wait times, frequent data entry errors, and mounting administrative costs from printing and storing physical documents.
"The switch to eSignly was a game-changer. Our front desk is less chaotic, our data is more accurate, and patients are happier. The integration with our EHR was surprisingly seamless."
- Jenna Clay, Director of Patient Administration
The Problem
The hospital's manual workflow was inefficient and prone to errors. Staff spent hours each day scanning documents and manually keying information into their Allscripts EHR, leading to delays in care and frustrated patients.
Our Solution
We implemented eSignly's API to directly integrate with their EHR system. We helped them digitize their entire patient intake packet into easy-to-use templates. Now, patients receive a secure link to complete all forms on their own device before their appointment.
Case Study: Enabling Compliant Growth for a Telehealth Startup
Industry: Telehealth
Client Overview: A fast-growing telehealth platform needed a scalable and HIPAA-compliant method to obtain patient consent for virtual consultations. Their manual process of emailing PDFs was insecure and created a poor user experience, hindering their growth.
"eSignly allowed us to scale without compromising on compliance. It's so simple for our patients to use, which is critical when you're a 100% remote service. We couldn't have grown this fast without it."
- Michael Harper, CTO, Clever Health
The Problem
The startup's growth was outpacing its ability to manage patient documentation compliantly. They needed a solution that was easy for non-technical patients to use on mobile devices and provided ironclad proof of consent for legal and regulatory purposes.
Our Solution
The startup adopted eSignly's Business plan, utilizing our templating and branding features. They created a standardized "Telehealth Consent Form" that is automatically sent to patients upon booking. The simple, mobile-first signing experience led to a near-100% completion rate.
What Healthcare Professionals Are Saying
"As a physician, my focus should be on patients, not paperwork. eSignly has given me back hours each week. Sending prescriptions and consent forms is now a two-click process. It's secure, it's simple, and it just works."
"The audit trail feature is phenomenal. For compliance, I can pull a report in seconds that shows the entire history of a document. It has made our internal and external audits incredibly smooth. The peace of mind is invaluable."
"Integrating eSignly's API with our custom EMR was surprisingly straightforward. Their documentation is excellent, and the support team was responsive. It's a robust platform that developers can easily build upon."
Frequently Asked Questions
Absolutely. We are fully committed to HIPAA compliance. eSignly implements all necessary administrative, physical, and technical safeguards to protect PHI. We will sign a Business Associate Agreement (BAA) with any covered entity, which is a legal requirement for HIPAA compliance.
Yes. Our robust REST API is designed for this exact purpose. While we don't offer out-of-the-box integrations for every EHR on the market, our API allows your IT team or a third-party developer to build a seamless connection to push and pull data between eSignly and your systems, such as Epic, Cerner, Allscripts, and more.
Yes. In the United States, the ESIGN Act and the Uniform Electronic Transactions Act (UETA) give electronic signatures the same legal status as handwritten signatures. Our platform ensures compliance with these laws, providing a comprehensive audit trail to support the validity of every signature.
We employ multi-layered security. This includes AES 256-bit encryption for data at rest and TLS 1.2+ for data in transit. We are also SOC 2 Type II and ISO 27001 certified, which means our security controls are regularly audited by independent third parties. We also offer features like multi-factor authentication for added account security.
No. That's one of the key benefits. Patients receive a secure link via email or SMS and can open and sign the document directly in their web browser on any device (smartphone, tablet, or computer). This frictionless experience is designed for maximum accessibility and completion rates.
Ready to Modernize Your Practice?
Reduce paperwork, enhance compliance, and improve the patient experience today. Start your free trial or schedule a personalized demo to see how eSignly can transform your healthcare workflows.
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