Potential Areas where Electronic Signature Can be Used In Healthcare Industry


The trend to digitize and change healthcare is on the rise. Healthcare professionals, administrators, and providers all agree that it is time to come together and remove the paper from normal processes such as contracts, Medicare billing, patient onboarding, procurement, etc. this means now that the healthcare industry is moving from paper to paperless through the use of electronic signatures.

Despite the apparent speed within which the eSignatures for healthcare seems to be moving fast, some healthcare organizations still are lagging. The main reason looks like an effort to safeguard personal health information and related sensitive data in the open market.

Medical professionals knew that to provide quality care, they must rely on accurate and complete medical information. Companies that do not use eSignature solutions for healthcare cannot see the benefits of the following:

Contract Management

Before the advent of mobile phone technology, it was not easy to meet people who in most cases, are always in meetings. Some may not be even anywhere near the majority are. Collecting paper signature takes longer than it would for a firm using an electronic signature.

Enabling the users to sign electrically hastens the contracting process. One spends filling out a form when looking for new contracts. The administrators will have to work in paperless mode make sure there is progress when waiting for payment after the delivery of the invoice.

Enabling Group Purchases

Hospitals will lower the money spent on buying medicine by use of eSignature solutions for health care. Imagine the time it will take to gather all signatures of people who should facilitate hospital purchases.

There is a lot to benefit from group purchases because receiving purchases is now easy. Sending and receiving documents on mobile phones or hand-held devices is a new possibility when using an electronic signature for healthcare. For the sake of compliance with health industry regulations, eSignature for health care enables an audit trail.

Pharmaceutical Purchases and Distribution

You need an electronic signature for healthcare to ascertain the quality of goods from purchasing point to the point of distribution. Tracing the movement of products may require an eSignature that has a “live” feature to track the progress of pharmaceuticals without the worry of losing them.

Using a single click enables the customer to get what s/he needs. The administrators will also tell which orders are signed and complete.

Medical Records and Related Paperwork,

Using electronics signature for health care industry in a field like an army means that the e-signature is reducing the number absenteeism when needed for critical operations. There is no time to collect all patient records from one corner to another for archiving. A doctor may require a patient’s form eSigned before treatment starts to make sure the patient gets better quality care.

Speedy Payment

Healthcare practitioners dealing with insurance companies that demand the use of electronic signatures have no choice but to look for one to authorize payment. Any significant delay means late payment and running on a tight budget.

Streamlining Patient Admission

The use of papers to get admissions in hospitals is a big obstacle when it comes to implementing eSignatures for healthcare. These signature application systems will only accept complete documents bearing the patients signature. All the data sent are sent back, enabling, and end-to-end record processing.

Make Credentialing Process Fast

Medical practitioners may not continue to practice until all their accreditations are signed. Without the eSignature, mailing or faxing a document slows down the entire process. Training institutions in the healthcare industry should implement eSignatures to make the whole process easy for professionals who want to renew or update credentials.

Enjoy the Best of Privacy and Security

Personal health data is one of the most valuable information that can be manipulated if it is on the wrong hands. Healthcare providers also seek compliance. Working with eSignature solutions for healthcare that has critical industry standards and regulations is the best available option.

Authentication and Healthcare eSignature Security

The eSignature are small tools but very powerful in the way that they work and handle processes in the healthcare industry. The signing and sending of documents from anywhere mean efficiency is a guaranteed outcome. The technology also seems to be an obstacle to hospitals because of the different methods of authentication one has to consider before rolling out eSignatures for healthcare.

Here are some forms of authentication type’s industry experts and their clients have to contend with.

  • Email

Email verification is the simplest form of asking if the person on the other side is the intended person. The assumption here is that if that particular person logged into the correct email, then he or she is to be trusted.

Email as a verification tool is low. Other methods such as linking the email to say a phone number before access is given.

  • Shared Secret Questions

Once a response is marked, a question pops up to confirm the identity of the person. Such questions come from the signer and in many cases. It could be a number or an interesting fact.

  • Knowledge-Based Authentication (KBA)

KBA demands that a social security number and year of birth be the correct ones. Once the signer accesses the system, four multiple-choice questions will pop up for answers. The questions here are random and are within the database containing thirty years of public data records.


Healthcare industry bears high stake transactions and information that have personal knowledge. When it comes to the choice of eSignatures for healthcare, healthcare providers should choose a combination of the best authentication and reliable electronic signatures for health care industry.

The bottom line is to use the right strategy for the nature of work. Laxity in data security could lead to multi-million dollars.