The eSignature Solution Built for Modern HR Teams
Go from offer letter to day one, faster.
Eliminate paperwork, ensure compliance, and create an exceptional employee experience.
Stop Drowning in HR Paperwork
Manual processes are slow, risky, and create a poor experience for candidates and employees. From chasing signatures on offer letters to ensuring policy updates are acknowledged, the administrative burden on HR is immense. It's time to modernize your workflow.
eSignly is your HR automation partner.
We empower you to digitize every document-based process in the employee lifecycle. By replacing printing, scanning, and mailing with a secure, one-click digital experience, you reclaim valuable time. This allows your team to focus on what truly matters: attracting, developing, and retaining top talent, instead of managing paperwork.
See How It WorksStreamline Every Step of the Employee Journey
From recruitment to offboarding, eSignly handles all your HR document signing needs with ease and efficiency.
Recruitment & Offer Letters
Secure your top candidates before the competition. Send professional, branded offer letters and employment contracts that can be signed in seconds, on any device. Eliminate delays and create a stellar first impression.
Key Documents:
- Offer Letters & Employment Contracts
- NDAs & Confidentiality Agreements
- Background Check Authorizations
- Contractor & Freelancer Agreements
New Hire Onboarding
Automate the collection of all necessary onboarding paperwork. Send a complete digital packet to new hires, track its completion in real-time, and ensure all forms like I-9s and W-4s are filled out correctly and on time.
Key Documents:
- I-9 and W-4 Forms
- Direct Deposit Forms
- Emergency Contact Information
- Benefits Enrollment Forms
Policy & Handbook Management
Ensure every employee has read and acknowledged critical company policies. Use our bulk-send feature to distribute updated employee handbooks or new policies and get legally-binding acknowledgments in minutes, not weeks.
Key Documents:
- Employee Handbook Acknowledgments
- Code of Conduct Agreements
- IT & Security Policies
- Health & Safety Procedures
Ongoing Employee Management
Manage the entire employee lifecycle digitally. From performance reviews and compensation changes to offboarding checklists, eSignly provides a secure and auditable record for every signed document.
Key Documents:
- Performance Reviews & Goal Setting
- Compensation & Promotion Letters
- Time-off Requests & Approvals
- Offboarding & Exit Interview Forms
Why HR Leaders Choose eSignly
We built our platform to solve the specific challenges HR professionals face every day: the need for speed, ironclad security, and a seamless user experience.
Legally Binding & Compliant
Sign with confidence. Our signatures comply with the U.S. ESIGN Act, UETA, and global regulations, providing a comprehensive audit trail for full legal enforceability.
Bank-Grade Security
Protect sensitive employee data with enterprise-grade security. We are SOC 2, HIPAA, and ISO 27001 compliant, using advanced encryption for documents at rest and in transit.
Seamless Integrations
Connect eSignly to your existing HRIS, ATS, or cloud storage. Our robust API and integrations with tools like Zapier streamline your workflows and eliminate data silos.
Accelerate Onboarding
Reduce time-to-hire and get new employees productive faster. Digitize your entire onboarding packet and cut down document completion time by up to 80%.
Superior Employee Experience
From the first touchpoint, provide a modern, professional, and hassle-free experience. Easy, mobile-friendly signing reflects positively on your employer brand.
Centralized Document Hub
Stop searching through email chains and filing cabinets. All signed HR documents are stored in one secure, organized, and easily searchable repository.
Automated Workflows
Set up signing orders, send automatic reminders, and get real-time notifications. Our automation tools eliminate manual follow-up and keep processes moving.
Scales With Your Growth
Whether you're hiring 5 employees or 500, our platform scales to meet your needs. From our free plan to enterprise solutions, we grow with you.
Dedicated Expert Support
Our team is here to ensure your success. We provide comprehensive onboarding and responsive support to help you optimize your HR workflows.
Get Started in 3 Simple Steps
1. Upload & Prepare
Upload any document (PDF, Word, etc.) or use one of our pre-built HR templates. Drag and drop signature, initial, and data fields where needed.
2. Add Signers
Enter the names and email addresses of your candidates or employees. You can set a specific signing order to ensure the document flows correctly.
3. Send & Track
Click send. We'll notify them it's their turn to sign. Track the document's status in real-time from your dashboard and receive a final, signed copy automatically.
Your Security and Compliance, Guaranteed
We treat your sensitive HR data with the highest level of protection, adhering to the strictest global security and privacy standards.
SOC 2 Type II
ISO 27001
HIPAA
GDPR
PCI DSS
21 CFR Part 11
Real Results for HR Teams
See how organizations like yours have transformed their HR operations with eSignly.
Client Overview: A fast-growing SaaS startup was struggling to compete for top tech talent. Their manual, paper-based offer letter process was slow, often taking several days, leading to them losing candidates to more agile competitors.
"We were moving too slow. By the time we printed, signed, scanned, and emailed an offer, our top choice had already accepted another one. We needed to match the speed of our industry."
- Jenna Clay, HR Director, InnovateCo
Our Solution
eSignly implemented a fully digital offer letter workflow. We created branded, mobile-friendly templates that could be populated and sent in under two minutes. Real-time tracking gave the HR team immediate visibility into when a candidate viewed and signed the offer.
- Created reusable offer letter templates with pre-filled fields.
- Enabled instant, mobile-first signing for candidates.
- Provided real-time notifications upon document opening and signing.
- Integrated with their cloud storage for automatic filing of signed contracts.
Client Overview: A mid-sized regional hospital needed a secure way to manage sensitive employee documentation and ensure compliance with HIPAA and other healthcare regulations. Tracking policy acknowledgments and training certifications across hundreds of staff was a manual nightmare.
"Audit season was a source of constant stress. We spent weeks manually tracking down signed papers, with no easy way to prove everyone was up-to-date on their compliance training."
- Marcus Dyer, CHRO, MedCare Alliance
Our Solution
We deployed eSignly's HIPAA-compliant solution, creating a centralized system for all HR documents. The bulk-send feature was used to distribute annual policy updates, and the detailed audit trail provided irrefutable proof of receipt and acknowledgment for every employee, simplifying audits.
- Implemented a secure, HIPAA-compliant document management system.
- Utilized bulk sending for annual policy and training acknowledgments.
- Leveraged tamper-evident audit trails for audit preparedness.
- Automated reminders to ensure 100% completion rates.
Client Overview: A national retail chain faced a massive logistical challenge onboarding thousands of seasonal employees for the holiday rush across 200+ store locations. The paper-based system was inefficient, prone to errors, and created delays in getting new hires onto the sales floor.
"It was chaos. We had stacks of incomplete paperwork, missing I-9s, and a huge delay in processing payroll. We needed a system that could handle high volume and be simple enough for anyone to use."
- Sophia Dalton, VP of Operations, StyleSpree Retail
Our Solution
eSignly's template and bulk-send capabilities were a game-changer. The HR team created a standardized digital onboarding packet. With a single click, they could send this packet to hundreds of new hires simultaneously. The platform's data validation ensured all forms were filled out completely and accurately before submission.
- Developed a standardized, templated onboarding packet.
- Used the bulk-send feature to distribute packets to all seasonal hires at once.
- Implemented required fields and data validation to eliminate errors.
- Provided a central dashboard for HR to track completion status across all locations.
Hear From Our Happy HR Partners
"eSignly cut our time-to-hire by three full days. In the tech world, that's the difference between landing your top candidate and losing them. It paid for itself in the first month."
"The peace of mind during audits is priceless. The audit trail is so detailed and clear, we can instantly prove compliance for any employee. It's a must-have for any HR department in a regulated industry."
"Onboarding hundreds of seasonal staff used to be our biggest headache. With eSignly's bulk send and templates, we onboarded our entire seasonal workforce in a week with virtually zero errors."
"The candidate experience is so important to us. Sending a sleek, mobile-friendly offer letter through eSignly sets a professional tone from the very beginning. It's so much better than a scanned PDF."
"As a one-person HR department, automation is my lifeline. eSignly saves me at least 10 hours a week on administrative tasks, allowing me to focus on strategic initiatives for our people."
"The integration capabilities are fantastic. We've connected eSignly to our HRIS, and now signed documents are automatically filed in the correct employee record. It's completely seamless."
Frequently Asked Questions
Absolutely. eSignly signatures are legally binding in the United States and many countries worldwide. We comply with the U.S. Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA), ensuring your HR documents have the same legal standing as those signed with pen and paper.
Security is our top priority. We protect your data with robust measures including AES 256-bit encryption for documents at rest and TLS encryption for data in transit. We are also compliant with leading security standards like SOC 2 Type II, ISO 27001, and HIPAA to safeguard your confidential information.
Yes. eSignly is designed to fit into your existing tech stack. We offer a powerful API for custom integrations, and we connect with thousands of popular applications through platforms like Zapier and Make. This allows you to automate workflows between eSignly and your Applicant Tracking System (ATS), Human Resources Information System (HRIS), and cloud storage platforms.
Once all parties have signed, everyone receives a final, tamper-evident PDF copy via email. A detailed Certificate of Completion is attached, which includes a comprehensive audit trail with timestamps, IP addresses, and a record of all actions taken on the document, providing a robust legal record.
Not at all. eSignly is built to be intuitive and user-friendly. Most users can send their first document for signature in under five minutes with no training. For larger teams, we offer dedicated onboarding and support to ensure a smooth transition and help you get the most out of the platform.
Ready to Revolutionize Your HR Processes?
Eliminate paperwork, accelerate hiring, and create an exceptional employee experience. Get started with eSignly today.
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