Why is Digital Signature Important in Corporate Businesses? - Esignly - Latest News & Articles

Why is Digital Signature Important in Corporate Businesses?

Advancement in technology has changed how everything is done including business.

Modern entrepreneurs have no choice but to catch up with the latest technology to remain relevant. Gone are the days when obtaining signatures from third parties or multiple signers was a complicated process. For starters, one had to printout documents, scan them send them via post or email and hope the recipient gets them on time, signs the documents then send them back. Secondly, the process came with so many frustrations including missing signatures, late deliveries of crucial documents, misplaced or tattered documents not forgetting the time consuming manual process of printing, scanning and sending documents repeatedly. Interestingly, tech-savvy entrepreneurs are opting for digital signatures as a way of speeding up business transactions.

Today, reliable digital signature software like eSignly can alleviate the burden of doing things manually by empowering entrepreneurs to obtain signatures from multiple signatories faster and efficiently. Generally, embracing digital signature is the only way an entrepreneur can remain competitive in a highly competitive modern business environment.

Importance of digital signature in corporate businesses

Here are eleven reasons why your business should embrace digital signature solutions:

1. Cost-effective

Those using eSignly among other online signature service software’s can attest to the fact that technology saves them money. Switching to an e-signature solution from the traditional signing method empowers businesses to spend less money on paper, pen, administrative staff salaries, bulky file cabinets, cranky file servers, postal/courier services and even rent. You’ll no longer have to endure endless sleepless nights due to misplaced documents, page-swapping, and missing pages.

2. Legally Defensible

With hackers on the loose, it is important to ensure that the authenticity of crucial business documents is never compromised. The beauty of digital signatures is that it involves the employment of stronger security measures with biometric signatures capturing systems backed with extra top-notch encryption techniques to ensure the authenticity of a signer. In addition, both signatories and relevant governing bodies such as the United States Electronic Signatures in Global and National Commerce (eSign) Act and the Uniform Electronic Transactions Act (UETA) are required to agree to the legitimacy of digital signatures before being used under U.S.laws.These agreements mean digital signature is not only valid but legally binding and defensible in court systems as compared to the traditional manual paper signatures.

3. Time-saving

Digital signature technologies like eSignly play a major role in providing mobile signing. Resultantly; entrepreneurs are able to obtain multiple signatures from their customers among other third parties faster and efficiently. In addition, they are able to use their smart mobile devices to request signatures and even verify them instantly thanks to the availability of the internet. By and large, digital signatures are more time saving unlike the outdated manual way of getting documents signed.

4. It gives you more control of your documents

Keeping your business documents under your control is highly recommended lest they fall into the wrong hands. Unlike the traditional paper signing method, digitally signed documents are easy to track. Using the e-signature technology allows you to view all the sent documents, who signed them, when they were sent and who hasn’t signed them as required. The advantage of being able to track your documents within the shortest time possible enables you to actually send polite automatic reminders to all the recipients who have delayed to sign any particular document effectively.

5. Improved efficiency

The traditional method of signing documents involved so many hassles including scanning, printing, sending via email/post/couriers and delayed deliveries of signed business documents. Fortunately; using modern e-signature solutions like eSignly makes it possible for entrepreneurs to improve the speed and efficiency of their business transactions. You’ll no longer need courier services to deliver manually signed paper documents, contracts can be prepared and signed immediately by all the relevant parties within the shortest time possible. In short, digital signatures lead to greater efficiency in both multi-transaction contracts and internal contracts.

6. Advanced Security

There’s a good reason why businesses are shunning the traditional manual way of signing documents and embracing the more secure e signatures. To begin with, business documents are confidential and should be kept safe at all times. Second, malicious schemers and hackers never go to sleep. They are always looking for loopholes to steal your confidential data for their own selfish gains. Luckily; digital signature allows documents to be signed hassle-free. The use of audit trails and digital encryption reduce the risks of your documents being altered, intercepted or even destroyed by malicious schemers.

7. Time-stamp and easy auditing

Other than being non-repudiation, digital signatures need time-stamping to keep track of when documents were signed. This helps in preventing false submission of electronic documents by imposters. Additionally, digital signatures help improve record-keeping practices such as auditing and e-discovery of documents.

8. Improved Reputation

Your company’s image is everything as an entrepreneur. Utilizing an effective esign online electronic signature service like eSignly can help improve the reputation of your business tremendously. Customers, partners, and vendors will enjoy doing business with you knowing that you use advanced technology to get things rolling efficiently and conveniently.

9. Enhanced Corporate Social Responsibility

Modern businesses are required by law to adhere to the set of global environmental impact standards. Using digital signatures shows that your business cares about the environment through awareness. Going paperless shows other companies that you are not afraid to make a positive impact on the environment.

10. Better Time Management

Time is of great essence in business. Unfortunately, companies who are yet to embrace digital signatures waste so much time handling, storing, signing and managing manually signed documents or contracts. The inefficiency involved in traditional paper documents signing can easily be overwhelming for businesses. Digital signatures, on the other hand, lead to better time management skills since businesses can since contracts can be prepared and signed promptly.

11. Better Customer Experience

Do you want to provide 100% customer satisfaction? Well, digital signatures are convenient, time-saving and efficient making it possible for businesses to serve their customers more efficiently. Providing improved personalized services makes it easy for customers to engage with your business more easily, and quickly.

Conclusion

Considering all the above important reasons as to why digital signature should be used in corporate businesses, why not get the right signature for your business today? This will make the running of your business much easier.