Secure eSignatures for Modern Education
Go paperless and accelerate every administrative workflow.
From admissions and enrollment to faculty contracts and IEPs.
An eSignature Platform Built for Academic Excellence
Educational institutions run on paperwork. eSignly transforms your manual, paper-based processes into secure, efficient digital workflows, giving you more time to focus on what truly matters: your students and faculty.
FERPA & ESIGN Act Compliant
Protect sensitive student data with a platform that meets the highest standards for security and legal validity, ensuring full compliance with educational regulations.
Accelerate Administrative Cycles
Slash turnaround times for admissions, financial aid, and enrollment from weeks to hours. Eliminate bottlenecks and provide a superior experience for students and parents.
Effortless for Everyone
Our intuitive interface requires no training. Staff, faculty, students, and parents can easily sign documents on any device, anytime, anywhere.
Reduce Operational Costs
Drastically cut expenses related to printing, paper, postage, and document storage. Reallocate budget to critical educational initiatives instead of administrative overhead.
Seamless SIS & LMS Integration
Connect eSignly to your existing Student Information Systems and Learning Management Systems via our powerful API to create fully automated, end-to-end workflows.
Ironclad Audit Trails
Every action is captured in a comprehensive, tamper-proof audit trail. Gain complete visibility into your document lifecycle for enhanced accountability and compliance.
Streamline Every Educational Workflow
From the admissions office to the special education department, eSignly digitizes and automates the critical document processes that power your institution.
Student Application Forms
Allow prospective students to complete and sign their applications entirely online, from any device.
- Reduce incomplete applications with required fields.
- Improve the applicant experience.
- Eliminate manual data entry for your team.
Enrollment & Registration Agreements
Securely send and receive signed enrollment contracts, housing agreements, and course registration forms in minutes.
- Accelerate the commitment process.
- Automate reminders for pending signatures.
- Easily manage high volumes of documents.
Financial Aid & Scholarship Forms
Simplify the financial aid process for students and families with easy-to-complete digital forms.
- Ensure timely submission of critical documents.
- Maintain security and privacy of financial data.
- Integrate with financial management systems.
Faculty & Staff Onboarding
Streamline hiring with digital offer letters, employment contracts, and policy acknowledgements.
- Improve the new hire experience.
- Ensure all required paperwork is completed pre-start.
- Centralize HR document management.
Vendor & Procurement Contracts
Manage contracts with suppliers, service providers, and educational partners efficiently and securely.
- Accelerate the procurement lifecycle.
- Maintain a central repository of all agreements.
- Track contract status in real-time.
Transcript Requests
Automate the process for current and former students to request and authorize the release of their academic transcripts.
- Provide a convenient, self-service option.
- Verify identity and consent securely.
- Reduce administrative workload on registrar staff.
Parental Consent & Field Trip Forms
Quickly collect signed permission slips from parents for field trips, athletic participation, and other activities.
- Use bulk sending to reach all parents at once.
- Track who has signed and who hasn't in real-time.
- Ensure student safety and school liability protection.
Academic Integrity Pledges
Have students sign honor codes and academic integrity policies at the start of each semester or course.
- Create a clear record of student acknowledgement.
- Reinforce institutional values.
- Simplify a recurring administrative task.
Student Code of Conduct Agreements
Ensure students and parents review and acknowledge the school's code of conduct and technology usage policies.
- Maintain a digital record of agreement.
- Easily update and distribute new policies.
- Improve compliance and understanding of rules.
Individualized Education Programs (IEPs)
Securely circulate IEP documents for review and signature among parents, teachers, and administrators.
- Facilitate collaboration among the IEP team.
- Ensure timely approvals and compliance.
- Protect highly sensitive student information.
504 Plan Acknowledgements
Efficiently manage the signature process for 504 plans, ensuring all relevant parties have signed off.
- Streamline communication between staff and parents.
- Keep accurate, centralized records of accommodations.
- Meet federal compliance requirements with ease.
Consent for Evaluation & Services
Obtain necessary parental consent for special education evaluations and the provision of related services digitally.
- Speed up the process of getting students the help they need.
- Provide parents with an easy, accessible way to consent.
- Reduce delays caused by lost or misplaced paperwork.
Go from Paper to Digital in 3 Simple Steps
1. Prepare Your Document
Upload any existing document (PDF, Word) or create a reusable template. Drag and drop signature, initial, and data fields where needed.
2. Add Signers & Send
Enter the names and email addresses of your recipients. You can even specify a signing order. Click send to securely deliver the document instantly.
3. Sign & Manage
Signers receive an email, click a link, and sign on any device. You get notified instantly and can track the status of all your documents from your dashboard.
Uncompromising Security for Educational Data
We are committed to protecting sensitive student and faculty information with enterprise-grade security and compliance with key regulations.
ISO 27001
SOC 2 Type II
FERPA Guidelines
GDPR Compliant
ESIGN & UETA
PCI DSS
How Educational Institutions Thrive with eSignly
State University Accelerates Admissions by 80%
Client Overview: A large public state university processing over 40,000 undergraduate applications annually. Their admissions and financial aid departments were overwhelmed by manual paperwork, leading to slow response times and a frustrating experience for applicants.
Key Challenges:
- High volume of paper-based applications and financial aid forms.
- Significant delays in processing due to manual data entry and document routing.
- Difficulty tracking the status of required documents from thousands of applicants.
- High costs associated with printing, mailing, and storing physical files.
Our Solution:
eSignly implemented a fully digital workflow for the entire admissions and financial aid lifecycle.
- Created digital templates for applications, enrollment agreements, and financial aid forms.
- Utilized the bulk sending feature to request missing documents from applicants simultaneously.
- Integrated with their Student Information System (SIS) via API to automatically update applicant records.
- Provided a central dashboard for real-time tracking of all document statuses.
School District Achieves 100% Digital IEP & Consent Form Management
Client Overview: A suburban K-12 school district with 15 schools and over 12,000 students. The special education department and individual schools struggled to manage the constant flow of IEPs, 504 plans, and parental consent forms, leading to compliance risks and administrative burdens on teachers.
Key Challenges:
- Ensuring timely signatures from all parties on legally mandated IEP documents.
- Collecting thousands of paper-based field trip and activity consent forms.
- Maintaining secure and organized records for auditing and compliance.
- Difficulty in communicating and collaborating with parents on important documents.
Our Solution:
eSignly provided a district-wide platform to digitize all parent- and staff-facing forms.
- Deployed reusable templates for IEPs, 504s, and various consent forms.
- Enabled teachers and administrators to use bulk sending to distribute forms to entire classes or grades.
- Provided parents with a simple, mobile-friendly way to sign from their phones.
- Established a secure, centralized, and searchable archive for all signed documents.
Online Academy Automates Global Instructor Contracting
Client Overview: A fast-growing online learning platform that contracts with hundreds of instructors from around the world. Their manual process of emailing PDF contracts, waiting for them to be printed, signed, scanned, and returned was slow, inefficient, and unprofessional.
Key Challenges:
- Long delays in onboarding new instructors, impacting course launch schedules.
- Difficulty managing different contract versions and terms for instructors in various countries.
- Lack of a centralized system to track contract status and renewals.
- Poor experience for highly sought-after instructors.
Our Solution:
eSignly's platform was implemented to completely automate the instructor contracting and onboarding workflow.
- Created a master contract template with customizable fields for specific terms.
- Used the eSignly API to trigger contract generation automatically from their HR system.
- Enabled instructors to review and sign contracts in minutes on any device.
- Set up automated reminders for contract renewals, reducing administrative follow-up.
What Educators Are Saying
eSignly has revolutionized our admissions process. We're processing applications 80% faster, and the feedback from prospective students and their families has been overwhelmingly positive. It's secure, compliant, and incredibly easy to use.
Getting parental consent forms back used to be a nightmare. With eSignly's bulk send feature, I can send a field trip form to 100 parents and see the signed permissions roll in within hours. It has saved our teachers an incredible amount of time.
As an IT Director, my priorities are security and integration. eSignly met our stringent security requirements for FERPA, and the API allowed us to seamlessly connect it with our SIS. The implementation was smooth, and the platform is rock-solid.
Frequently Asked Questions
Yes. eSignly provides electronic signatures that are legally binding under the U.S. Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA). This makes them valid for enrollment forms, financial aid documents, faculty contracts, and more.
eSignly supports FERPA compliance by protecting the privacy of student education records. We use robust security measures, including strong encryption for data in transit and at rest, access controls, and detailed, tamper-proof audit trails that track every action taken on a document, helping you maintain a secure and compliant environment.
Absolutely. Our powerful REST API is designed for easy integration with other systems. You can connect eSignly to your SIS, LMS (like Canvas or Blackboard), or other administrative software to automate workflows, such as automatically sending an enrollment packet when a student is accepted.
Not at all. eSignly is designed for ultimate simplicity. Signers receive an email with a clear link to the document. They can open and sign it on any device—computer, tablet, or smartphone—in just a few clicks, with no need to download any software or create an account.
You can use eSignly for virtually any document that requires a signature in an educational setting. Common examples include student application forms, enrollment agreements, financial aid applications, parental consent forms, IEPs, 504 plans, faculty offer letters, and policy acknowledgements.
Ready to Modernize Your Institution?
Join hundreds of schools and universities that trust eSignly to digitize their administrative processes. Start your free trial today and see how easy it is to go paperless.
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