Finally, HR Onboarding Without the Paperwork
Use eSignly to send, sign, and manage all your new hire documents in one secure place. Turn a week of chasing signatures into a 10-minute, fully compliant workflow.
End the Onboarding Paper Chase
The first day should be about connection, not paperwork. Manual onboarding processes are slow, prone to errors, and create a poor first impression. eSignly transforms it into a seamless digital experience that benefits everyone.
The Old Way: Slow & Frustrating
- Printing, scanning, and mailing stacks of paper.
- Chasing new hires for missing signatures and information.
- Manual data entry into HR systems, leading to errors.
- Compliance risks from incomplete or lost documents.
- A clunky, impersonal experience for your new talent.
The eSignly Way: Fast & Professional
- Send a complete, branded onboarding packet in one click.
- New hires sign on any device, anytime, anywhere.
- Automated reminders ensure documents are completed on time.
- Data flows directly into your HR systems, error-free.
- Provide a modern, secure, and welcoming first impression.
How It Works: Onboarding in 3 Simple Steps
We've designed a process so simple, your team and new hires can use it instantly with zero training.
Prepare & Send
Upload your documents or use pre-saved templates for offer letters, I-9s, and more. Add form fields and assign them to the new hire.
Sign & Complete
Your new hire receives a secure link via email. They can easily fill out forms and sign electronically on their computer or mobile device.
Track & Store
Receive real-time notifications upon completion. All signed documents are stored securely with a complete, court-admissible audit trail.
Features Built for Modern HR Teams
eSignly is more than just a signature tool. It's a complete platform to automate and streamline your HR document workflows.
Reusable Templates
Save any document as a template to create and send standardized onboarding packets in seconds. Ensure consistency and save time.
Bulk Sending
Onboarding a group of new hires? Send the same set of documents to multiple recipients at once, each getting their own unique copy to sign.
Automated Reminders
Stop chasing signatures. Our system automatically sends reminders to new hires who haven't completed their documents, ensuring timely completion.
Mobile-First Signing
New hires can complete their paperwork from anywhere, on any device. Our responsive design provides a seamless experience on phones and tablets.
Advanced Form Fields
Go beyond signatures. Collect essential data with text fields, checkboxes, dropdowns, and date fields, with validation to ensure accuracy.
Role-Based Signing Order
Set a specific signing workflow. Route documents from the new hire to their manager, then to HR, ensuring the correct approval process is followed.
Security & Compliance You Can Trust
Protecting sensitive employee data is our top priority. We adhere to the highest global standards for security and legal validity.
Legally Binding
Signatures are compliant with the U.S. ESIGN Act, UETA, and other international laws, making them as valid as pen-and-paper signatures.
Bank-Grade Security
We protect your data with 256-bit AES encryption in transit and at rest. Our platform is SOC 2, ISO 27001, and HIPAA compliant.
Complete Audit Trail
Every action is tracked and timestamped, from document creation to final signature, providing a comprehensive, court-admissible record.
Integrate with Your Existing HR Stack
Connect eSignly to the tools you already use to create a fully automated onboarding workflow, eliminating manual data transfer and saving valuable time.
Our powerful API and integrations with platforms like Zapier and Make allow you to connect with hundreds of popular HRIS, ATS, and cloud storage applications.
Trusted by HR Leaders Worldwide
Hear from HR professionals who have transformed their onboarding process with eSignly.
"eSignly cut our onboarding time from 3 days to about 15 minutes. The ability to send a complete packet and track its status in real-time is a game-changer. Our new hires love how easy it is."
"As a healthcare provider, compliance is everything. eSignly gives us the security and detailed audit trails we need to meet HIPAA requirements. It's robust, reliable, and incredibly user-friendly."
"Onboarding hundreds of seasonal staff used to be a logistical nightmare. With eSignly's bulk send feature, we can now get it all done in an afternoon. It has saved our team countless hours."
Success Stories in Action
See how organizations like yours achieve measurable results by digitizing their HR onboarding.
ScaleUp SaaS Inc.
Client Overview
ScaleUp SaaS Inc. is a fast-growing technology company that doubles its headcount annually. Their manual, paper-based onboarding process was slow, couldn't keep up with their hiring velocity, and created a poor impression for new tech talent.
Key Challenges
- Onboarding paperwork took days to be completed and returned.
- HR staff spent hours manually tracking documents.
- Frequent errors and missing information on submitted forms.
- Inability to efficiently onboard remote employees.
Our Solution
eSignly provided a centralized platform to digitize the entire onboarding packet. We helped them create templates for offer letters, NDAs, and direct deposit forms.
- Implemented reusable templates for one-click sending.
- Automated reminders to ensure 100% timely completion.
- Utilized required fields to eliminate incomplete forms.
- Enabled a seamless mobile signing experience for new hires.
MediCare Group
Client Overview
MediCare Group is a regional network of clinics and hospitals. Their onboarding process for medical staff involved highly sensitive information and required strict adherence to HIPAA regulations. Their paper process was a significant compliance risk.
Key Challenges
- Risk of sensitive PII/PHI exposure with paper documents.
- Difficulty tracking and auditing document access and completion.
- High rate of errors in manually filled-out forms.
- Securely storing and retrieving employee files was cumbersome.
Our Solution
We implemented eSignly's enterprise plan, focusing on security and compliance features. All documents were moved to a secure, encrypted digital environment.
- Ensured end-to-end encryption for all documents.
- Provided detailed, unalterable audit trails for every signature.
- Used data validation on form fields to ensure accuracy.
- Centralized all signed documents in a secure, access-controlled repository.
RetailCo
Client Overview
RetailCo is a national retail chain that hires hundreds of seasonal employees for the holiday rush. Their HR team was overwhelmed by the sheer volume of paperwork required to onboard so many people in a short period.
Key Challenges
- Massive volume of paperwork for seasonal hiring surges.
- Inability to track the status of hundreds of applications at once.
- High costs associated with printing and mailing onboarding packets.
- Delays in getting new hires onto the floor due to paperwork.
Our Solution
eSignly's bulk sending capability was the core of the solution. The HR team could upload a single CSV file of new hires and send out hundreds of personalized onboarding packets simultaneously.
- Utilized the bulk send feature to manage high-volume onboarding.
- Provided a central dashboard to track completion status for all hires.
- Eliminated all costs related to paper, printing, and postage.
- Enabled new hires to complete paperwork before their first day.
Frequently Asked Questions
Have more questions? We've got answers. Here are some common inquiries about using eSignly for HR onboarding.
Yes. eSignly complies with the U.S. Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA), as well as international regulations. This makes eSignatures legally valid for almost all HR documents, including offer letters, employment contracts, NDAs, and policy acknowledgments.
Extremely secure. We use 256-bit AES encryption for all data, both in transit and at rest. Our platform is compliant with leading security standards like SOC 2 Type II, ISO 27001, HIPAA, and GDPR, ensuring your sensitive employee information is always protected.
Absolutely. On our Business and Enterprise plans, you can add your company logo, customize colors, and create branded email notifications to provide a consistent and professional experience for your new hires.
That's the beauty of eSignly! No printing or scanning is required. New hires can review, fill out, and sign all documents directly on their computer, tablet, or smartphone, making the process accessible to everyone.
Yes, you can upload and prepare standard government forms like the W-4 and state tax forms for electronic completion. For Form I-9, which has specific USCIS requirements for electronic signatures, our platform supports the digital completion of Section 1 by the employee. You can then manage the process according to the latest government guidelines.
Ready to Revolutionize Your Onboarding?
Ditch the paperwork and create a world-class experience for your new hires. Start your free trial today and send your first document in minutes.
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