Many sectors across the globe, such as the Healthcare industry, real estate accounting construction, and even government authorities, are relying on the best is signature solutions Tu to perform their daily activities and boost productivity.
When is almost every sector of the world moving in the direction of digitization, how come small businesses can stay behind?
Small businesses across the sectors are exploring the potential of digital signatures in their respective areas.
If you are one such company or an individual who wishes to understand the advantages of digital signature solutions, then you must know how to choose the perfect e signature solution for your small organization and make the best out of it. Here is a list of 10 features that you must consider before finalizing digital signature software for your organization.
eSignature solutions benefits
First of all, know all kinds of benefits that you are expecting from the software you wish to deploy. This will help you set a benchmark that you must treat in order to feel satisfied with the solution and expect a high ROI.
You can tell the expectations to the vendors so that they can offer the most suitable solutions for you and you can decide which one is the best.
The solution must be easy.
Go for esignature software features that are easy to use for everyone in your organization and do not demand any special qualifications or training.
If the solution is easy to use for your staff, then your customers are most likely to find it easy too. The signing process should not take more than a few seconds. Customers will be exhausted if they have to wait for minutes to complete one simple signature, with less resistance, and more customer satisfaction.
The best Esignature solutions must also accept multiple forms of signatures (as ruled by the laws of the land). While customer comfort is important, this solution must also consider your way of working. The system must be able to handle the frequency, traffic, and volume of the work.
Multiple users will be using the same solution to make signatures on multiple documents at the same time. The software must be able to handle this.
Integration with the existing business software
Small organizations usually have limited staff, and hence multi-tasking has to be done. To avoid any errors or lack of productivity in such cases, small businesses are relying on business management software like ERP or CRM or employee management tools like Microsoft team, etc.
The best esignature solutions can be integrated with these existing software in order to automate the complete business process. You will not have to re-use the physical paper at signing time.
Save your sensitive data inside your IT domain.
The eSignature solution features should allow you to keep the data and the documents inside your IT domain rather than you having to store them on external, untrusted servers.
Such solutions usually store data in the cloud for better safety and quicker accessibility. This way, the data is saved from being exposed to unwanted risks and threats.
You work with complete control.
The eSignature solution features should mold as per the specific needs, workflow, business values, technologies, etc.
of your organization. It is the solution that has to change and not the other way around. Reliable eSignature solutions allow organizations to manage their business and work environment as per the decided goals, regulations, policies, and legal compliance.
They can follow a standard procedure. Flexible digital signature software would give organizations more liberty and mind space to perform their core job.
Works in line with the relevant regulations
The eSignature solutions must be designed and operate as per the regulations given by the laws of the land and other international laws.
The solution must follow all the industry-specific rules for better sustainability and security in the court of law. Solutions with legal backing also help users to trust them. The solution must have validation from the National Institute of Standards and Technology (NIST) in case you are dealing with highly critical and confidential content.
Other regulations like Federal Information Processing Standards (FIPS), Health Insurance Portability and Accountability Act (HIPAA), eIDAS, etc. have to be considered too.
Allows anyone to validate the signature without having access to the system
These esignature solutions, which run on standard public key infrastructure (PKI), encrypt the document with a digital fingerprint that is unique to the signatory and the content/document.
This encryption assures the signatory is legitimate.
The signature can be made using the web and mobile devices.
The solution must allow users to make signatures digitally using any device, from anywhere, at any time. They can use a PC, smartphone, tablet, or laptop to sign the document.
The best esignature solutions will perform all the activities smoothly without users having to install an app or software into their device.
Allows to self-host the system
Compare esignature software and choose the one that allows you to self-host the system.
Go for the one that allows you to choose between an on-premises server and a cloud-based system. You can choose as per your business needs, budget, and objectives. Usually, organizations, especially small-sized ones, go for cloud-based systems as the security offered here is high, and the cost and sustainability are favorable.
Offers cost-effective IT management
Last but not least is the cost-effectiveness of the solution. While choosing the solution, consider every cost you might have to incur, and you might save after deploying a solution.
Think about the cost you might have to bear, right from product cost, installation, certification, training, support, etc. Think of the cost you might save, such as reduced paperwork, no mailing or courier cost, little maintenance, faster completion of the process, faster closure of the deal, faster payments, etc.
Match these two sites and then make a decision.
Read the blog- List of Best Features for Electronic Signature App as Per Covid 19
Conclusion:
To wrap up, we can say that before you go ahead and choose the best esignature solutions, consider the above-given factors in order to make the most suitable decision.
Make an informed decision as every solution you deploy in the organization is going to impact you either adversely or favorably.
