Some Tips To Think About When Creating An E-signing Process


Signatures are an essential, yet frequently hassle-inducing aspect of managing documents or formal agreements. There's this problem of the need to add your signature and handle many forms of paperwork.

Let's take an example, you recently acquired new clients, and you'd like them to accept the agreement. It is normal for them to take the document in print, then file and save them, rummage through piles of papers to find them, then write their sign-off on every page then scan the document, then return it to you.

Today's online solutions have kept pace with the process of signing documents that have led to the development of electronic signatures. By the end of this short guide, you'll understand the benefits of electronic signatures and how to make them for your small-scale company. Let's begin.

What is an eSignature?

Sometimes referred to as an e-signature, or electronic signature, it is precisely what it says signing documents electronically. It's too easy? It's just a way of saying that you can add your signature to a document directly at your fingertips. No, we're not talking about the special screens which require stylus pens however, they can be used to sign electronically too.

If you sign your signature electronically it's basically a digital replica of your handwritten signature that includes all the accents and small details. This makes it much easier to sign documents and swiftly send the documents.

There are easy-to-use tools that let you create online signatures with only a couple of clicks or taps (yes you can even create electronic signatures on your mobile device, too). The signature you create can also be the image you take of yourself signing which you save to your device and then drag onto the signature field anytime you require to sign documents.

If you're able to hold an able hand and a steady hand, you can use the mouse cursor to trace the trace of your signature onto the document. You can also write your initials or name in the area you've designated. It's crucial that you are aware of the meaning of what you're writing.

Creating an eSignature

The process of creating electronic digital signatures typically requires a specific program or service that permits you to design them and then place them onto the paper. Some electronic signature software programs are free however others require one-time payment or subscriptions.

The process of creating a signature is as easy as taking an image of your signature written in hand and uploading it to your device. The majority of e-signature platforms allow photos that are in PNG or JPG formats.

An alternative is to fill in your name, and the program will provide you with the cursive variants you can use to create your electronic signature.

Popular platforms for e-signing

The process of e-signing itself is fairly simple, but the steps you'll take generally differ based on the software you're using. With this in mind, we'll examine some of the most commonly used eSignature software programs currently available, and the step-by-step guideline for how to create electronic signatures with each one of them.

Adobe Acrobat

Being one of the most used platforms for PDF documents as well as other digital files, Adobe Acrobat doesn't disappoint with its e-signing capabilities. All you need to do is use its Fill & Sign tool, and you'll be able to create signature fields and then insert your signature digitally into the document.

Use these steps to create an electronic signature using Adobe Acrobat:

• Look at the toolbar to the right, then click on the “Fill& Sign button.
• Enter the email address of the recipient and add a note concerning the email you're sending.
• Click Next
• Forms can be created, edited in any signature fields, and finally click Send.

Microsoft Word

Yes, it's only in the PDF files that one is able to make electronic signatures. With more than 1.2 million Microsoft Office users, it's likely that a lot of them use Microsoft Word. It's only natural that the platform should come with its own e-signature capabilities.

Below are some steps you need to be sure to follow when you attach your e-signature to Microsoft Word documents:

• Select the place you'd like to sign the Word document.
• Click the Insert tab near the right. Then, click Signature Line.
• Input the necessary information such as the signer's name or title, email address, and email address.
• After you have completed the process your signature line is now up
• Signers need to double-click at the line of signatures to sign their electronic signatures.


Making an electronic signature using DocuSign is an easy process. Contrary to other platforms which offer various different services, DocuSign is primarily concerned with electronic signatures. However, DocuSign isn't a free digital signature application. When you finish the free 30-day trial period, the cost of a subscription begins at $10 per month.

Here's how you can create electronic signatures using DocuSign:

• Sign in
• On the document Click NEW
• Select Send an Envelope
• Upload the document you wish to have signed
• Enter the details of the recipient.
• Add your email message
• On the left of this page, be able to see a list of functions.
• Drag your signature field onto the page. follow the prompts on the screen
• Click Send


HelloSign is a well-known free digital signature application. It's easy to make your own document, including the signature fields, the document will be sent immediately to the intended recipient. If you're in search of a free and easy solution to managing your documents, HelloSign is a good option.

Use these instructions to make and send an electronic signature

• Upload the document you wish to sign
• Select the signers and then enter their email addresses.
• Click on Prepare Doc For Signing
• Click on the toolbar to choose the kind of signature field you would like to create.
• Select the space in the document you wish to add your signature and then click Continue.
• Write your email's title and the message Then click Request Signature to forward the email for signature to the signer(s).

In all cases, the recipient will be sent an email that informs them that they have to confirm the document(s) they have received. The email will also include the link that they will open the document online and then sign it.


Now that you understand the significance of integrating e-signature capabilities into your document management processes and you don't have the hassle of waiting on documents that are paper-based to help get the job completed. Additionally, you can improve your workflow all over the board and make things move quicker.

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