eSignatures for Construction: Build Faster, Sign Smarter
Stop letting paperwork slow down your projects.
Securely sign contracts, change orders, and permits in minutes, not days.
eSignly delivers legally binding, compliant electronic signatures that work where you do—from the office to the job site. Keep your projects on schedule and under budget by eliminating printing, scanning, and waiting.
Trusted by construction leaders and innovators worldwide
Go Digital, Not Back to the Trailer
Your team needs to stay on-site and productive. eSignly eliminates the paper chase, providing a secure, centralized platform that keeps your projects moving forward without costly delays.
Accelerate Timelines
Get signatures on contracts, change orders, and safety forms in minutes. Eliminate delays from printing, mailing, and manual follow-ups to keep your project on its critical path.
Ironclad Security
Protect sensitive project data with enterprise-grade security. Our platform is compliant with ESIGN, UETA, and other key regulations, providing a full, tamper-proof audit trail for every signature.
Sign On-Site
Don't let location be a bottleneck. eSignly works seamlessly on any device—tablet, phone, or laptop—allowing stakeholders to sign documents directly from the job site, office, or anywhere in between.
Reduce Errors
Guided signing and mandatory fields ensure all documents are completed correctly the first time. Minimize costly mistakes and rework caused by missing signatures or incomplete information.
Seamless Integration
Connect eSignly with your existing construction management software, ERPs, and document storage systems via our robust API. Create automated workflows that save time and reduce manual data entry.
Enhance Compliance
Maintain a clear, accessible, and legally admissible record of all signed documents. Easily retrieve contracts, permits, and compliance forms for audits or legal discovery, ensuring you're always prepared.
Centralized Hub
Stop searching through email chains and file cabinets. eSignly provides a single, secure repository for all your signed project documents, accessible 24/7 by authorized team members.
Improve Collaboration
Keep architects, engineers, subcontractors, and clients on the same page. Real-time status updates and notifications ensure everyone knows the exact status of critical documents.
Lower Costs
Significantly reduce operational expenses by cutting costs associated with paper, printing, ink, postage, and document storage. The efficiency gains translate directly to your bottom line.
A Blueprint for Every Document Workflow
From pre-construction bids to final project closeout, eSignly provides specialized eSignature solutions to streamline every phase of your construction project.
Contracts, Bids & Agreements
Secure approvals faster to get projects off the ground. Our platform handles everything from simple agreements to complex, multi-party contracts with ease.
- General Contractor Agreements: Quickly execute prime contracts with clients, ensuring all terms, conditions, and scopes of work are clearly signed off on by all parties.
- Subcontractor Agreements: Onboard subcontractors faster by digitizing the entire agreement process. Send, sign, and manage all sub-agreements from a single dashboard.
- Bid & Proposal Submissions: Accelerate your bidding process by allowing teams to securely sign and submit proposals electronically, meeting tight deadlines without the hassle of overnight shipping.
- Supplier & Vendor Contracts: Formalize relationships with material suppliers and vendors through legally binding eSignatures, ensuring clear terms for pricing, delivery, and quality.
On-Site & Project Management
Keep project momentum with instant, on-the-go document execution for day-to-day operations.
- Change Orders & Variations: Get immediate approval on scope changes to avoid delays and disputes. Document every modification with a clear, time-stamped audit trail.
- RFIs (Requests for Information): Streamline communication between architects, engineers, and contractors by electronically signing and tracking RFIs for rapid clarification.
- Daily Work Reports: Enable site supervisors to complete and sign off on daily logs digitally, creating an accurate, real-time record of progress, personnel, and equipment usage.
- Project Closeout Documents: Finalize projects efficiently by collecting electronic signatures on punch lists, warranties, and final acceptance forms from all stakeholders.
Compliance, Safety & Permitting
Maintain rigorous safety standards and ensure full regulatory compliance with verifiable, auditable records.
- Safety & Toolbox Talk Sign-offs: Document attendance and acknowledgment of daily safety briefings with on-the-spot eSignatures from all crew members on a tablet or mobile device.
- Permit Applications & Approvals: Expedite the permitting process by submitting and receiving signed applications and approvals from municipal authorities electronically.
- Inspection & Quality Control Forms: Create a digital paper trail for all quality assurance checks and inspections, with signatures from inspectors and site managers to verify compliance.
- Environmental Compliance Reports: Securely sign and file environmental reports, ensuring adherence to local and federal regulations with legally admissible records.
Finance, HR & Administration
Automate back-office workflows to support your field operations and maintain business continuity.
- Invoices & Lien Waivers: Speed up the payment cycle by having subcontractors and suppliers electronically sign lien waivers upon receipt of payment, reducing administrative overhead.
- HR & New Hire Onboarding: Onboard new employees quickly and efficiently with digital offer letters, employment contracts, and policy acknowledgments, whether for office staff or field crew.
- Equipment Rental Agreements: Execute rental agreements for heavy machinery and equipment with clear, signed terms, reducing disputes and ensuring proper documentation.
Building Success Stories, One Signature at a Time
Case Study: Summit Construction Group Accelerates Project Kick-off by 80%
Industry: Commercial General Contracting
Client Overview: Summit Construction Group is a mid-sized general contractor specializing in commercial office and retail projects. They manage dozens of subcontractors and suppliers per project and were struggling with slow, paper-based contract execution that delayed project starts and strained vendor relationships.
"The time we spent chasing signatures on subcontractor agreements was a major bottleneck. eSignly transformed that process overnight. What used to take two weeks now takes two days, max. It's a game-changer for our project scheduling."
- Marcus Dyer, Director of Operations, Summit Construction Group
The Problem
Summit's manual process involved printing, mailing, and tracking hundreds of contracts. This led to lost documents, incomplete paperwork, and an average 10-day delay in getting subcontractors officially onboarded, which had a domino effect on the entire project timeline.
Key Challenges:
- Significant delays in starting critical path activities.
- Lack of visibility into contract status.
- High administrative costs for printing and postage.
- Risk of non-compliance due to misplaced documents.
Our Solution
eSignly implemented a templated workflow for subcontractor onboarding. Summit uploaded their standard agreement, created a template with designated fields for the subcontractor, and could then send out dozens of contracts in minutes. Real-time tracking showed them exactly when a contract was opened, viewed, and signed.
- Created reusable templates for all subcontractor agreements.
- Enabled bulk sending to entire bid packages simultaneously.
- Provided a centralized dashboard for real-time status tracking.
- Established a secure, searchable archive for all executed contracts.
Positive Outcomes
Case Study: Precision HVAC Boosts Change Order Approval Speed by 95%
Industry: Mechanical Subcontracting (HVAC)
Client Overview: Precision HVAC is a leading specialty subcontractor providing commercial heating, ventilation, and air conditioning services. Their field technicians frequently encountered on-site issues requiring immediate change orders, but getting paper-based approvals from GCs caused significant work stoppages.
"Waiting for a signed change order could halt our crew for an entire day. With eSignly, our tech identifies an issue, creates the change order on his tablet, and gets a signature from the site superintendent in minutes. We keep working, and the project stays on track."
- Jenna Clay, Project Manager, Precision HVAC
The Problem
Work stoppages due to unapproved change orders were costing Precision HVAC thousands in unproductive labor and were delaying project milestones. The manual process was inefficient, difficult to track, and often led to billing disputes at the end of the project.
Key Challenges:
- Costly labor downtime while waiting for approvals.
- Risk of proceeding with unapproved work.
- Difficulty tracking the status and history of changes.
- Disputes over verbal approvals and lost paperwork.
Our Solution
eSignly empowered Precision HVAC's field technicians to generate and execute change orders on their mobile devices. They created a simple, mobile-friendly template. When a change was needed, the tech filled it out, captured photos if necessary, and obtained an eSignature from the GC's representative on the spot. The signed document was then automatically routed to the accounting department.
- Deployed mobile-first signing for on-site execution.
- Used templates with pre-filled data to reduce errors.
- Created an automated workflow for instant document distribution.
- Provided a tamper-proof audit trail for every change order.
Positive Outcomes
Case Study: Keystone Development Group Streamlines Investor & Permit Approvals
Industry: Real Estate Development
Client Overview: Keystone Development Group manages large-scale residential and mixed-use development projects. Their process involves complex multi-party agreements with investors, lenders, architects, and municipal bodies, which was cumbersome and slow using traditional methods.
"Closing a funding round or getting a permit package signed involved coordinating with a dozen different people in different cities. eSignly's platform brought everyone together. The audit trail and security features gave our investors and legal team complete confidence."
- Bryce Harlan, Managing Partner, Keystone Development Group
The Problem
Keystone's development deals were being delayed by weeks due to the logistical challenges of securing signatures from numerous geographically dispersed stakeholders. This delayed funding, pushed back construction start dates, and increased carrying costs.
Key Challenges:
- Coordinating signatures from multiple stakeholders.
- Ensuring high-level security for sensitive financial documents.
- Meeting tight deadlines for permit submissions.
- Lack of a centralized system to manage deal documents.
Our Solution
eSignly provided a secure, compliant platform for all of Keystone's high-stakes documents. They used the advanced workflow features to set a specific signing order for investor agreements, ensuring legal and financial teams reviewed documents before they reached the final signatories. For permit packages, they used bulk sending to gather signatures from all required engineering and architectural partners simultaneously.
- Implemented sequential and parallel signing workflows.
- Utilized advanced authentication for signer identity verification.
- Provided a secure, centralized repository for all project documents.
- Ensured compliance with legal and municipal e-signature standards.
Positive Outcomes
Don't Just Take Our Word for It
"eSignly has become indispensable for our field operations. Our site superintendents use it on their tablets for daily reports and safety sign-offs. It's simple, reliable, and has completely eliminated the end-of-day paperwork pile-up."
"As a plumbing subcontractor, lien waivers were a constant headache. Now, we send them for signature through eSignly the moment a payment is confirmed. It has dramatically improved our cash flow and relationship with our GCs."
"The audit trail is what sold us. For legal and compliance purposes, being able to prove who signed what and when is non-negotiable. eSignly provides a level of security and verifiability that paper never could."
"We integrated eSignly with our Procore system using their API. The workflow is seamless. A change order is approved in Procore, and the signature request is automatically generated and sent via eSignly. It saves our project managers hours every week."
"Onboarding new hires for remote sites used to be a logistical nightmare. With eSignly, we send the entire hiring package digitally. They can sign on their phones, and we have a complete, compliant file before their first day. It's incredibly efficient."
"The user interface is straightforward. We were able to train our entire team, from the tech-savvy project engineers to the old-school foremen, in under an hour. The adoption rate was immediate because everyone saw the benefit."
Frequently Asked Questions
Yes. In the United States, the Electronic Signatures in Global and National Commerce (ESIGN) Act of 2000 and the Uniform Electronic Transactions Act (UETA) grant electronic signatures the same legal status as handwritten signatures. This makes them fully enforceable for nearly all construction documents, including contracts, change orders, and lien waivers.
Security is our top priority. eSignly uses robust encryption for data in transit and at rest. We are compliant with leading security standards like SOC 2 Type II, ISO 27001, and PCI DSS. Every signed document is sealed with a tamper-evident seal and comes with a comprehensive audit trail that logs every action, providing a higher level of security than paper.
Absolutely. eSignly is designed to be fully responsive and works on any internet-connected device, including smartphones and tablets (iOS and Android). There's no app to download for signers. They simply click a link in their email and can sign directly on their device's screen, making it perfect for on-the-go approvals.
Yes. We offer a powerful and well-documented API that allows for seamless integration with many popular construction management platforms (like Procore, Autodesk Construction Cloud, etc.), as well as CRM, ERP, and document storage systems. We also support integrations through platforms like Zapier for no-code automation.
For every document, eSignly automatically generates a detailed, court-admissible audit trail. This certificate includes a complete history of the document's lifecycle: who it was sent to, when it was viewed, the IP address of the signer, device information, and a cryptographic timestamp of the signature. This provides undeniable proof of the signing process.
We've designed the signing experience to be incredibly simple. Signers receive an email with a clear link to the document. They are then guided through the signing process step-by-step with clear instructions. There is no account creation or software installation required for them. If they can open an email, they can sign with eSignly.
Ready to Lay the Foundation for a More Efficient Project?
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