Free Vendor Agreement Template
Secure your partnerships and streamline your workflow.
Download in PDF or Word, or use our free tool to customize, send, and sign online.
What is a Vendor Agreement?
A vendor agreement is a legally binding contract that establishes the terms and conditions of a business relationship between a company and a vendor providing goods or services. It's a critical document that protects both parties by clearly defining expectations, deliverables, payment terms, and responsibilities. Using a standardized template ensures consistency, reduces risk, and helps you onboard new partners quickly and professionally.
From Template to Signed Agreement in Minutes
Our process is designed for speed and simplicity. Get your vendor agreements finalized without the usual back-and-forth.
1. Choose Your Format
Download the vendor agreement template in PDF or Word format, or choose to use it directly within the eSignly platform.
2. Customize the Details
Easily edit the template to fit your specific needs. Fill in project scope, payment details, timelines, and other key terms.
3. Send for Signature
Add signature fields with our drag-and-drop editor and securely send the agreement to your vendor for electronic signature.
4. Manage & Store
Receive real-time notifications and access the fully executed, tamper-proof document with a complete audit trail in your secure dashboard.
Key Clauses to Include in Your Vendor Agreement
Our template includes all the essential sections you need to create a comprehensive and protective agreement. Here’s a look at what’s inside.
Scope of Services
Clearly define the exact goods or services the vendor will provide to avoid scope creep.
Payment Terms
Specify rates, payment schedule, invoicing process, and consequences for late payments.
Confidentiality (NDA)
Protect your sensitive business information with a clear non-disclosure clause.
Term and Termination
Outline the agreement's duration and the conditions under which either party can end the relationship.
Intellectual Property
Clarify who owns the work product and any intellectual property created during the engagement.
Get Your Free Vendor Agreement Template Now
Choose the format that works best for you or, for the fastest workflow, use the template directly in our secure eSignature platform—free of charge.
Why Use eSignly for Your Vendor Agreements?
A template is just the beginning. eSignly transforms the entire agreement process into a seamless, secure, and professional digital experience.
Legally Binding
Our eSignatures are compliant with the ESIGN Act, UETA, and other global regulations, providing a secure and legally recognized signature.
End-to-End Workflow
Go beyond a static document. Manage the entire lifecycle from customization and sending to signing and storage in one platform.
Bank-Grade Security
Protect your sensitive agreements with robust security measures, including encryption and compliance with ISO 27001 and SOC 2 standards.
Complete Audit Trail
Every action is time-stamped and tracked, providing a comprehensive audit trail for ultimate accountability and non-repudiation.
Onboard Faster
Eliminate delays from printing, scanning, and mailing. Get agreements signed in minutes, so your vendors can start working sooner.
Centralized Storage
Never lose a contract again. All your signed vendor agreements are stored securely in one centralized, easily accessible location.
A Platform Built for Growth
eSignly offers a full suite of features to manage not just vendor agreements, but all your critical business documents.
Template Creation
Save customized vendor agreements as templates for repeatable use.
Drag & Drop Fields
Easily add signature, initial, date, and text fields to any document.
Automated Reminders
Set automatic email reminders for pending signers to keep the process moving.
Bulk Sending
Send the same agreement to multiple vendors at once, each as a unique document.
Centralized Dashboard
Track the status of all your documents in real-time from one intuitive dashboard.
Team Collaboration
Invite team members to manage and view documents, with role-based permissions.
Cloud Integration
Connect with Google Drive, Dropbox, and more to import and export documents seamlessly.
Powerful Search
Quickly find any agreement using advanced search and filtering capabilities.
Legally Binding
Compliant with ESIGN, UETA, and eIDAS for global legal validity.
Audit Trail
A comprehensive, court-admissible log of every action taken on the document.
Certifications
We are compliant with SOC 2, HIPAA, ISO 27001, and GDPR to meet strict industry standards.
Data Encryption
Your documents are protected with AES 256-bit encryption, both in transit and at rest.
Success Stories
See how businesses like yours use eSignly to streamline their agreement workflows.
The Challenge
Their manual process of emailing Word documents, waiting for print-sign-scan returns, and manually tracking contracts was slow, prone to errors, and created delays in starting critical client work.
Our Solution
- Implemented an eSignly vendor agreement template for all freelance engagements.
- Used custom fields for project scope and rates, ensuring clarity.
- Leveraged automated reminders to eliminate manual follow-ups.
- Created a centralized repository for all signed freelance contracts, accessible by HR and project managers.
The Challenge
Inconsistent terms across different vendor agreements, lost contracts, and a lack of visibility into contract statuses were creating supply chain risks and administrative burdens.
Our Solution
- Developed a master vendor agreement template in eSignly with pre-approved legal clauses.
- Used the platform to manage version control during negotiations with vendors.
- The eSignly dashboard provided the procurement team with a real-time overview of all pending and active agreements.
- Integrated with their cloud storage for automatic archiving of executed contracts.
The Challenge
They needed to ensure every contractor signed a robust agreement with specific clauses on confidentiality and IP assignment before gaining access to any code or proprietary information.
Our Solution
- Created a mandatory vendor agreement template with non-negotiable IP and confidentiality clauses.
- Used eSignly to enforce required fields, ensuring contractors acknowledged key sections before signing.
- The secure audit trail provided irrefutable proof of when the agreement was signed.
- Set up automated alerts for contract expiration dates to manage renewals proactively.
Trusted by Businesses of All Sizes
Hear from users who have simplified their workflows with eSignly.
"The vendor agreement template was a lifesaver. But the ability to send it and get it signed in minutes is what sold us. eSignly has become essential for our operations."
"As a startup founder, I wear many hats. eSignly's template and platform saved me from expensive legal fees and hours of administrative work. It's professional, simple, and just works."
"Onboarding freelance designers used to be a bottleneck. With eSignly, I can send a standardized vendor agreement and get a project started the same day. It's a game-changer for our agency's agility."
Frequently Asked Questions
Yes, absolutely. You can download the template in PDF and Word formats at no cost. You can also use the template within the eSignly platform on our free plan to customize, send, and sign a limited number of documents each month.
Yes. eSignly complies with the U.S. Electronic Signatures in Global and National Commerce (ESIGN) Act, the Uniform Electronic Transactions Act (UETA), and other international regulations. Our eSignatures are legally valid and enforceable for most business transactions.
Definitely. If you download the Word version, you can edit it as you see fit. If you use it within eSignly, you can easily add, remove, or modify clauses and use our drag-and-drop editor to place fields for text, dates, and signatures.
No, your vendors do not need an eSignly account. They will receive a secure email link to review and sign the document on any device (computer, tablet, or smartphone) in just a few clicks. It's a seamless experience for them.
Security is our top priority. All documents are encrypted with AES 256-bit encryption. We are also compliant with major security standards like SOC 2 Type II and ISO 27001, ensuring your data is always protected.
Ready to Modernize Your Agreements?
Stop chasing paperwork. Start with our free vendor agreement template and discover a faster, more secure way to manage all your business contracts.
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