The world’s consumption of paper has increased by 400% over the past 40 year, with 35% of all harvested trees being used in paper production. Many businesses and organizations still process significant amounts of paper-based transactions.
Companies are actively participating in the shift to a lower environmental footprint by using a paperless document signing app. We strongly believe that there will no longer be any need for printed documentation in 2022.
Over the past decade, green business has taken root. Up until recently, it was difficult to go paperless in an operation. Many businesses can go paperless and save money by reducing their carbon footprint.
Electronic documentation can help businesses save huge amounts of paper. Efficient use of copy and print machines can also help to save energy. Your business can show clients it cares about the environment by supporting the green movement.
Businesses have traditionally spent thousands of dollars on maintaining paper records. More business owners are turning to paperless technology to cut costs and improve their operational efficiency. You might want to consider digital signature technology, which can further reduce the amount of paper waste.
You can be sure that documents signed electronically are authenticated and trustworthy by using digital signatures or eSignature software. Digital signatures can be inserted into a document and sent electronically to their destination. This ensures that the signee has complete trust and data integrity. Without needing to modify the workflow, digital signature solutions can seamlessly integrate with any business application.
The Environmental Protection Agency has some key statistics on the environmental impact of paper:
- A typical middle-sized business will send 18,000 bills to its customers each quarter. This is equivalent to 2 tonnes of paper invoices, envelopes, and stamps per year.
- A single tree can produce enough oxygen each day to sustain at least two people. The ecosystem’s oxygen level is decreased by cutting down trees.
- An average organisation can save approximately 48 trees each year by going paperless.
- Paper consumption has tripled in the past 60 years and the US alone produces 85 million tons of paper. The average U.S. officer prints 10,000 pages annually
The environmental impact of publishing every 10 million pages has been estimated at:
- 2500 trees
- 56,000 gallons’ oil
- 450 cubic yards of landfill space
- 595,000 KW (kilowatts) of energy
Benefits of Going Paperless with Digital Signatures
Despite our modern society’s love for digital life, there is still much to be done in order to reduce paper waste and conserve our natural resources.
At eSignly, we’re proud that our cloud-based Independent E-Signatures help many companies in a variety of industries including healthcare, financial industry services, real estate, life sciences and more; transition to eco-friendly, paperless digital processes. We’ve actually helped more companies save paper than we could ever use!
It’s not a good strategy to go paperless, but it is a great way to feel better. Paperless business is a good idea for many reasons.
Digital processes allow employees to spend less time handling paper, such as making copies, filling forms, mailing contracts, and filing documents. In the past, work teams relied upon stacks of printed, stapled, and collated reports. They can now share a digital document to other members of their team from around the globe. It is a big leap from paper invoices which had to be folded and placed in envelopes. The invoices were then sent by post. Now, tasks that used to take days can be completed in minutes.
An average American office worker uses 10,000 sheets per year of paper. This adds up to 4,000,000 tons of paper annually. Paper must be stored, recycled, or shredded. Documents can be digitized and stored in a cloud to save physical office space. This eliminates the cost and burden of filing large amounts of paperwork.
Going paperless can result in significant savings as it eliminates printing, faxing and mailing costs. Businesses can save shipping costs by not having to send documents overnight or mail them for signatures. Additionally, paper records can be stored and managed 50-75 times more expensive than electronic records. The annual expenses for maintaining one standard filing cabinet were estimated at $2,000 per year.
Paperless workflows are the future. Going green has positive impacts on the environment and boosts productivity as well as profits. Our digital signature technology helps companies achieve paperless status, eliminating paper waste and optimizing workflow. All this while protecting confidential and personal data.
A paperless office is a great option if you are looking to do more than recycle. There are many ways to eliminate paper from your business environment. Most of these solutions are technological. These are some suggestions for creating a paperless workplace.
- One way to do this is to take away technology. It is strongly discouraged to waste paper if there isn’t a printer available or you have to work very hard to reach it.
- Do you keep hard copies of documents to provide information for everyone in the office about certain issues? It is unnecessary to keep paper documents if everyone has access to files on Google Drive or Dropbox.
- If you are printing to cross reference two documents, an additional monitor will make it redundant. It is now possible to place two documents together without having to print one.
- Do not prefer to sign any physical documents. Electronic signing is simple and can save you hundreds of pages of agreements and contracts.
The Key Takeaway
Using less paper for documentation in offices not only saves the planet but it also reduces the costs and well as resources required for business processing. So undoubtedly it is a win-win situation. By going paperless, you can save most of the money spent on paper, printer maintenance and supplies, as well as the time spent on paper handling.