Secure eSignatures for Government Agencies
Streamline public sector workflows with a compliant, secure, and user-friendly electronic signature solution.
Enhance efficiency, ensure legality, and serve the public better with eSignly.
Trusted by Public and Private Sector Leaders Worldwide
Modernize Public Service with Digital Transformation
Government agencies operate under immense pressure to be efficient, transparent, and secure. Traditional paper-based processes create bottlenecks, increase operational costs, and pose significant security risks. eSignly provides a robust electronic signature platform designed to meet the unique challenges of the public sector, enabling you to digitize workflows, reduce administrative burdens, and focus on what matters most: serving your constituents effectively and securely.
Why Government Agencies Choose eSignly
We deliver a platform built on security, compliance, and ease-of-use, specifically tailored for the public sector's stringent requirements.
Uncompromising Security
Protect sensitive government data with enterprise-grade security features, including advanced encryption, comprehensive audit trails, and secure cloud infrastructure. Our platform is built to prevent unauthorized access and ensure data integrity.
Strict Compliance Adherence
Meet and exceed legal and regulatory standards. eSignly is compliant with the ESIGN Act, UETA, and other key regulations. We provide the necessary documentation and validation to ensure your signed documents are legally binding and court-admissible.
Seamless Workflow Integration
Integrate eSignatures directly into your existing systems and applications. Our flexible API allows for deep integration with document management systems, CRMs, and custom government platforms, minimizing disruption and maximizing efficiency.
Enhanced Constituent Experience
Provide a simple, accessible, and modern way for citizens and businesses to interact with your agency. Allow them to sign documents from any device, anywhere, reducing friction and improving satisfaction with public services.
Increased Operational Efficiency
Eliminate the costs and delays associated with printing, scanning, mailing, and storing paper documents. Accelerate approval cycles, reduce administrative overhead, and reallocate resources to mission-critical tasks.
Comprehensive Audit Trails
Maintain a complete, tamper-evident record of every transaction. Our detailed audit trails capture every action, including who signed, when, and where, providing irrefutable proof of the signing process for transparency and accountability.
Accessibility for All
Ensure all citizens can access your digital services. Our platform is designed with accessibility in mind, helping you meet WCAG and Section 508 compliance requirements for digital government services.
Flexible Deployment Options
Choose the deployment model that fits your agency's security and infrastructure needs, including secure cloud, private cloud, or on-premises solutions. We adapt to your requirements, not the other way around.
Dedicated Government Support
Partner with a team that understands the public sector. Our dedicated support and implementation specialists have experience working with government agencies and are ready to assist with your unique challenges.
eSignature Solutions for Every Government Function
From internal administrative tasks to public-facing services, eSignly provides tailored solutions to digitize and secure document workflows across all levels of government.
Citizen & Business Services
Transform how the public interacts with your agency by offering secure and convenient digital signing for a wide range of services.
- Permits and Licensing: Digitize applications for building permits, business licenses, and professional certifications.
- Benefits Enrollment: Securely process applications for social services, unemployment, and healthcare benefits.
- Tax Forms and Filings: Allow citizens and businesses to securely sign and submit tax documents online.
- Public Records Requests: Manage and fulfill FOIA and public records requests with verifiable digital signatures.
- Court and Legal Filings: Enable secure electronic submission of court documents, affidavits, and legal notices.
Internal & Administrative Operations
Improve efficiency and reduce administrative overhead by digitizing internal processes and approvals.
- Human Resources: Streamline employee onboarding, policy acknowledgments, performance reviews, and offboarding.
- Inter-Agency Agreements: Execute Memorandums of Understanding (MOUs) and service-level agreements (SLAs) quickly and securely.
- Policy and Procedure Approvals: Accelerate the review and approval cycle for new internal policies and regulations.
- IT and Security Forms: Manage access requests, acceptable use policies, and security incident reports digitally.
- Financial Approvals: Digitize expense reports, budget approvals, and travel authorizations with clear audit trails.
Procurement, Contracts & Legal
Modernize your procurement and legal workflows to increase speed, transparency, and compliance.
- Vendor and Contractor Onboarding: Simplify the process of onboarding new suppliers and contractors with digital forms and agreements.
- Contract Management: Execute procurement contracts, grant agreements, and vendor contracts with legally binding eSignatures.
- RFP and Bid Submissions: Allow vendors to securely sign and submit responses to Requests for Proposals (RFPs) and bids.
- Legal and Compliance Documents: Manage the signing of non-disclosure agreements (NDAs), legal settlements, and compliance attestations.
- Grant Management: Streamline the entire grant lifecycle, from application submission to award letters and reporting.
Proven Success in the Public Sector
See how government agencies have leveraged eSignly to achieve their digital transformation goals.
State DMV Modernizes Commercial Trucking Permits
Client Overview: A large state's Department of Motor Vehicles (DMV) was struggling with a paper-based system for issuing oversized trucking permits. The process was slow, error-prone, and required trucking companies to submit physical paperwork, causing significant delays and economic impact.
Testimonial: "eSignly transformed our permitting process from weeks to hours. The efficiency gains are incredible, and the secure audit trail gives us complete confidence in our records." - Jenna Raynor, Director of Operations, State DMV
Key Challenges:
- Processing times averaged 10-15 business days.
- High error rates from manual data entry.
- Lack of a centralized, auditable record of permits.
- Poor experience for trucking companies.
Our Solution:
We implemented an API-driven solution that integrated eSignly into their existing permit portal. Trucking companies could now complete, sign, and submit applications entirely online. The solution included:
- Secure, web-based forms with data validation.
- Legally binding eSignatures for all parties.
- Automated workflows for internal review and approval.
- A centralized, searchable archive of all signed permits.
City Government Automates Employee Onboarding
Client Overview: A mid-sized city's Human Resources department was overwhelmed with the paperwork required to onboard new employees across various departments, from police to public works. The manual process was inefficient and created a poor first impression for new hires.
Testimonial: "Our new hire experience has been revolutionized. With eSignly, we can get all paperwork signed before day one, allowing us to focus on welcoming our new team members. It's a game-changer." - Michael Brooks, HR Director, City Administration
Key Challenges:
- Onboarding paperwork took over 4 hours per new hire.
- Incomplete or missing forms were common.
- Difficulty tracking the status of onboarding documents.
- High printing and storage costs.
Our Solution:
eSignly provided a template-based solution for the city's complete onboarding package. The HR team could send a single link to new hires, who could then complete and sign all necessary forms on any device. The solution featured:
- Pre-configured templates for tax forms, policy acknowledgments, and direct deposit.
- Bulk sending capabilities for seasonal hiring surges.
- Real-time dashboard to track completion status.
- Automatic routing to payroll and department heads upon completion.
Federal Agency Secures and Accelerates Procurement Contracts
Client Overview: A federal agency responsible for procuring technology services faced long delays in its contracting process. The multi-step approval workflow, involving legal, finance, and program managers, was managed through email and paper, creating compliance risks and slowing down critical projects.
Testimonial: "The ability to manage complex, multi-signer workflows digitally while maintaining a secure, compliant record is invaluable. eSignly has cut our contract execution time in half." - Samuel Gordon, Chief Procurement Officer, Federal Agency
Key Challenges:
- Average contract execution cycle of 45 days.
- Lack of visibility into the approval status.
- Risk of using outdated contract versions.
- High cost of courier services for urgent signatures.
Our Solution:
We deployed an enterprise-level solution with advanced workflow capabilities. The agency's procurement team could now manage the entire contract lifecycle within a single, secure platform. Key features included:
- Customizable, sequential, and parallel signing workflows.
- Integration with their SharePoint document repository.
- Advanced signer authentication to meet federal identity standards.
- A complete, court-admissible audit trail for every contract.
Hear From Our Public Sector Partners
We are proud to support government agencies in their mission to serve the public more effectively.
"Implementing eSignly was the single most impactful technology decision we made last year. The platform is incredibly secure and has made our cross-departmental approvals seamless. The audit trail is exactly what our compliance team needed."
"The user experience for our citizens is paramount. eSignly made it simple for residents of all technical abilities to apply for city permits online. We've seen a dramatic increase in online submissions and positive feedback."
"As a procurement officer, speed and compliance are my top priorities. eSignly delivered on both. We now execute vendor contracts in days instead of weeks, and I have full visibility into the signing process from start to finish."
Frequently Asked Questions
Your questions about security, legality, and implementation, answered.
Yes. In the United States, the Electronic Signatures in Global and National Commerce (ESIGN) Act of 2000 and the Uniform Electronic Transactions Act (UETA) grant electronic signatures the same legal status as handwritten signatures. eSignly's platform is designed to meet the requirements of these laws, ensuring your documents are legally binding and court-admissible.
Security is our highest priority. We employ multiple layers of protection, including AES 256-bit encryption for data at rest and in transit, robust access controls, and secure data centers. We are compliant with leading security standards like SOC 2 Type II and ISO 27001. Additionally, every signed document is sealed with a tamper-evident certificate and comes with a comprehensive audit trail.
Absolutely. eSignly is built for integration. Our powerful REST API allows for seamless connection with a wide variety of platforms, including document management systems (like SharePoint), CRMs, and custom-built government applications. This enables you to add eSignature capabilities directly into the tools your team already uses.
We offer multiple levels of signer authentication to match the risk profile of your transaction. Standard methods include email verification. For higher-security needs, we offer multi-factor authentication (MFA) via SMS, knowledge-based authentication (KBA), and support for government-issued ID verification to ensure you know exactly who is signing.
Yes, we are committed to accessibility. Our signing interface is designed to be compatible with assistive technologies and follows Web Content Accessibility Guidelines (WCAG) 2.1 AA principles, which helps government agencies meet their Section 508 compliance obligations for public-facing digital services.
Ready to Digitize Your Agency?
Discover how eSignly can help your agency improve efficiency, strengthen compliance, and deliver better public services. Schedule a personalized demo with one of our government solutions experts today.
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