Stop Chasing Paperwork. Start Accelerating Your Supply Chain.

Instant Proof of Delivery

Capture legally binding signatures on any smartphone the moment a delivery is made. The signed POD is instantly available in your system, allowing you to invoice the same day and dramatically shorten your cash conversion cycle.

Ironclad Legal Compliance

Our eSignatures comply with the ESIGN Act, UETA, and global regulations. Every document comes with a comprehensive, tamper-proof audit trail containing timestamps and geolocation, making disputes a thing of the past.

Built for Your Drivers

No app to download. No complex training required. Drivers simply tap a link on their phone and sign with a finger. The interface is so simple, adoption is immediate, even for non-technical teams.

Seamless TMS/WMS Integration

Our powerful REST API is designed to connect directly into your Transportation or Warehouse Management System. Automate document generation and archival without disrupting your existing workflows. Get your first API call working in under an hour.

Eliminate Paper Costs

Stop spending money on paper, printers, ink, scanners, and physical storage. By going fully digital, our clients reduce their document-related operational expenses by an average of 85%.

Offline Signing Capability

Deliveries don't stop in areas with poor connectivity. Our platform allows drivers to capture signatures and complete forms offline. The documents automatically sync the moment a connection is restored, ensuring no delays.

Accelerate Onboarding

Onboard new carriers, drivers, and warehouse staff in minutes, not days. Send digital contract packages and compliance forms for signature remotely, getting your partners road-ready faster than ever before.

Bank-Grade Security

Your documents are sensitive. We protect them with enterprise-level security, including AES 256-bit encryption. We are SOC 2, ISO 27001, HIPAA, and GDPR compliant, so your data is always secure.

Total Workflow Control

From multi-step approval sequences for accessorial charges to automated reminders for outstanding documents, eSignly gives you complete control and visibility over your entire document lifecycle.

Digital Bill of Lading (BOL) Signing

Generate and send BOLs for eSignature at the point of pickup. Ensure all parties have an identical, legally-binding copy instantly, eliminating discrepancies and starting the shipment lifecycle with a clean, digital record.

• Reduce check-in and loading dock delays
• Eliminate risks of lost or damaged BOLs
• Create a single source of truth for every shipment

Instant Proof of Delivery (POD) Capture

The core of logistics efficiency. Capture a customer's signature, photos of the delivered goods, and GPS location on any smart device at the moment of delivery. This triggers immediate invoicing and dispute prevention.

• Invoice customers the same day as delivery
• Drastically reduce Days Sales Outstanding (DSO)
• Provide undeniable proof of delivery to prevent chargebacks

Carrier & Driver Onboarding Packets

Digitize your entire onboarding process. Send a single package containing contracts, insurance forms, compliance acknowledgements, and policy documents for new drivers or partner carriers to sign from anywhere.

• Reduce onboarding time from days to hours
• Ensure 100% compliance with required paperwork
• Provide a professional, modern experience for new partners

Freight Broker Agreements

Securely execute agreements between shippers, carriers, and brokers. Use templates for rate confirmations and broker-carrier agreements to lock in terms quickly and get freight moving without delay.

• Finalize rate confirmations in minutes
• Reduce booking errors and miscommunications
• Maintain a centralized, searchable repository of all agreements

Warehouse & Inventory Audits

Use tablets for in-person signing of inventory count sheets, cycle counts, and quality inspection reports. Capture manager sign-offs directly on the warehouse floor for real-time accountability.

• Eliminate paper forms from warehouse operations
• Improve accuracy of inventory records
• Create an instant audit trail for compliance

Customs & Compliance Documentation

Streamline the signing of international shipping documents, customs declarations, and regulatory forms. Ensure all required signatures are captured correctly and legibly to avoid costly delays at borders.

• Prevent customs clearance delays due to paperwork issues
• Ensure compliance with international trade regulations
• Securely share documents with customs brokers

Accessorial Charge Approvals

Don't lose revenue on unplanned charges. When a lumper fee, detention, or layover occurs, instantly send an approval form to the customer or manager for signature, ensuring you get paid for all services rendered.

• Capture approval for extra charges in real-time
• Eliminate disputes over accessorial fees
• Improve profitability on every load

Vehicle Inspection & Maintenance Reports

Ensure DOT compliance and fleet safety with digital Driver Vehicle Inspection Reports (DVIR). Drivers can complete checklists and sign off on vehicle condition daily, with reports instantly filed.

• Maintain a complete, paperless DVIR history
• Get instant alerts on vehicle maintenance needs
• Simplify compliance during roadside inspections and audits

Rate Confirmation Agreements

Formalize agreements on freight rates and terms instantly. Send a digital rate confirmation sheet for signature to lock in the carrier and price, reducing the risk of cancellations or disputes.

• Secure capacity faster
• Create a legally binding agreement on rates
• Automate the filing of all rate confirmations

3PL & Shipper Contracts

Manage master service agreements (MSAs) and statements of work (SOWs) with your clients and partners. Use advanced workflows for multi-party review and signature, from legal to operations.

• Shorten the sales and contracting cycle
• Track contract status in real-time
• Maintain a secure, centralized contract repository

Claims & Damage Reports (OS&D)

When goods are over, short, or damaged (OS&D), capture the details immediately. Use a form to document the issue, take photos, and get signatures from the driver and receiver on-site to streamline the claims process.

• Resolve claims faster with complete evidence
• Reduce the financial impact of damaged goods
• Provide a clear, undisputed record of events

API for TMS/WMS/ERP Integration

The engine of automation. Use our developer-friendly REST API to embed eSignature functionality directly into your core logistics software. Trigger documents, pre-fill data, and receive signed PDFs back automatically.

• Create a fully automated, end-to-end document workflow
• Eliminate all manual data entry between systems
• Achieve unparalleled operational efficiency

Bulk Sending for Fleet-wide Updates

Need every driver to acknowledge a new policy or safety update? Upload a list of recipients and send a document to your entire fleet for individual signature with a single click. Track who has signed and who hasn't in real time.

• Ensure 100% receipt and acknowledgement of critical updates
• Save hours of administrative time
• Maintain a clear record of fleet-wide communications

In-Person Signing for Warehouse Receipts

Perfect for trade counters or warehouse pickups. Use a tablet or computer to have customers sign for goods they are collecting in person. The signed receipt is instantly digitized and filed.

• Modernize your will-call or pickup process
• Eliminate the need to print and scan paper receipts
• Provide customers with an instant digital copy

Automated Workflow for Multi-Step Approvals

Set up sequential or parallel signing orders for documents that require multiple approvals. For example, route a high-value claim from the driver to the claims manager and then to finance automatically.

• Ensure documents are approved by the right people in the right order
• Eliminate bottlenecks in your approval process
• Gain full visibility into where a document is in the workflow

How a National 3PL Cut Its Invoicing Cycle from 15 Days to Same-Day

Client Overview: A US-based 3PL provider managing over 2,000 shipments per week was struggling with cash flow due to a slow, paper-based Proof of Delivery process. The company needed a solution that was easy for its diverse network of owner-operators to use and that could integrate with their existing McLeod TMS to automate the billing process.

Garrett Vaughn

Director of Operations, Precision Logistics Group

"eSignly completely transformed our back office. We're not chasing drivers for paperwork anymore. A POD is signed, and seconds later it's in our TMS and the invoice is ready to go. Our cash flow has never been better, and we've re-assigned two full-time clerks to higher-value roles."

Key Challenges

• A 15-day average delay in receiving PODs from drivers.
• High administrative costs associated with manually processing thousands of documents.
• Frequent disputes with customers due to lost or illegible PODs.
• Lack of real-time delivery confirmation for their clients.

Solution

eSignly implemented a fully digital POD workflow integrated with their McLeod TMS. We used the eSignly API to automatically generate a unique signing link for each load, which drivers accessed via SMS to capture customer signatures at the point of delivery. The signed, geolocated POD was then pushed back into the TMS, triggering automatic invoice generation.

Outcomes

• Days Sales Outstanding (DSO) reduced by 40%, from 45 to 27 days.
• 98% of invoices are now sent the same day as delivery.
• Administrative costs related to document handling were reduced by $120,000 annually.

Last-Mile Delivery Firm Eliminates 95% of Delivery Disputes with Photo Proof

Client Overview: A regional last-mile delivery company specializing in high-value goods faced a growing problem of customer claims for missing or damaged packages. With 'no-contact' deliveries becoming standard, their paper-based signature process was obsolete, leaving them with no proof that packages were delivered correctly.

Veronica Dale

Customer Service Manager, Metro Final Mile

"The combination of a signature, a photo, and a GPS pin is unbeatable. When a customer calls to say they didn't get a package, we can pull up the record in 10 seconds and show them a picture of it on their porch. It has saved us thousands in false claims and improved our customer trust immensely."

Key Challenges

• High volume of 'package not received' claims from customers.
• No way to prove the condition of a package at the time of delivery.
• Customer service team spending hours investigating delivery disputes.
• Inability to hold drivers accountable for delivery protocols.

Solution

eSignly deployed a custom workflow requiring drivers to take a mandatory photo of the package at the delivery location, followed by capturing the recipient's signature or completing a 'no-contact' form. The final document, embedding the photo, GPS map, timestamp, and signature, was instantly attached to the order.

Outcomes

• Customer disputes related to non-delivery dropped by 95%.
• Average time to resolve a delivery inquiry reduced from 2 hours to 5 minutes.
• Saved over $200,000 in the first year from eliminated false claims.

Enterprise Carrier Achieves 100% DOT Compliance with Digital DVIRs

Client Overview: A large freight carrier with a fleet of over 500 trucks was struggling with FMCSA compliance for its Driver Vehicle Inspection Reports (DVIRs). Their paper-based system was inefficient, leading to incomplete reports and audit risks. They needed a digital system that provided real-time visibility into vehicle maintenance.

Thomas Lamb

VP of Safety & Compliance, Interstate Haulers Inc.

"Audit-readiness went from being our biggest headache to a non-issue. With eSignly, every DVIR is perfect, time-stamped, and instantly filed. Our maintenance team can now proactively schedule repairs based on real-time driver reports, which has improved our fleet uptime significantly."

Key Challenges

• Incomplete or illegible paper DVIR forms from drivers.
• Days of delay between vehicle inspection and maintenance review.
• High risk of non-compliance during roadside inspections or FMCSA audits.
• No centralized, easily searchable database of vehicle inspection history.

Solution

eSignly created a simple digital DVIR form accessible on drivers' tablets, including mandatory checklists for all key vehicle components. Drivers completed pre-trip and post-trip inspections, signed the report, and if a defect was noted, the system automatically notified the maintenance department.

Outcomes

• Achieved 100% compliance rate for DVIR submissions.
• Reduced audit preparation time from 40+ man-hours to less than one hour.
• Improved vehicle uptime by 15% due to proactive maintenance scheduling.

REST API

The core technology for integrating eSignly into your existing TMS, WMS, and ERP systems for full automation.

ESIGN & UETA Acts

The legal frameworks that make our electronic signatures legally binding in the United States.

GDPR & eIDAS

Ensures compliance with European data privacy and electronic identification standards for international operations.

SOC 2 Type II

An audited certification that proves we securely manage your data to protect the interests and privacy of your clients.

ISO 27001

The international standard for information security management, demonstrating our commitment to protecting your sensitive data.

AES 256-bit Encryption

Bank-grade encryption that protects your documents both in transit over the internet and at rest on our servers.

Geolocation Stamping

Provides additional, undeniable proof of where a document was signed, which is critical for verifying deliveries.

Offline Signing

Crucial for drivers in remote or low-connectivity areas, ensuring the workflow is never broken.

TMS/WMS Integration

Our expertise in connecting with logistics software like McLeod, TMW, and custom systems is key to your success.

Mobile-First Design

Ensures a flawless and intuitive signing experience for drivers and customers on any smartphone.

Tamper-Proof Audit Trail

Creates a court-admissible record of every action taken on a document, from viewing to signing.

OAuth 2.0

The industry standard for secure API authorization, ensuring only your approved applications can access your eSignly account.

HIPAA Compliance

Essential for logistics companies handling medical supplies or pharmaceuticals, ensuring patient data is protected.

21 CFR Part 11

Compliance for life sciences and food/beverage logistics, ensuring data integrity and traceability.

AWS Infrastructure

Provides a highly scalable, reliable, and secure global infrastructure to ensure high availability for our services.

Rachel Manning

CFO, Keystone Freight

"The impact on our cash flow was immediate and significant. By getting signed PODs the moment of delivery, we cut our DSO by 18 days. eSignly isn't a cost center; it's a profit driver. The ROI is undeniable."

Orlando Gilbert

IT Director, Cross-Country Connect

"We needed an eSignature API that was reliable and easy to integrate with our proprietary TMS. eSignly delivered. Their documentation is excellent, and their support team had us running our first tests in a single afternoon. The system just works."

Kaitlyn Drummond

Dispatch Manager, CitySprint Couriers

"Our drivers love it. No more lost paperwork or coming back to the office to drop off forms. They just use their phones. It's made their lives easier and my job of tracking deliveries is 10x more efficient."

Wesley Porter

Warehouse Supervisor, Allied Distribution

"We use eSignly on tablets for our will-call desk. Customers sign for their orders, and the receipt is instantly emailed to them and filed in our system. It's professional, fast, and we've eliminated our filing cabinets."

Samuel Gordon

Owner, S&G Trucking

"As a small business, every dollar counts. Chasing payments was killing us. Now, I send the invoice from my truck cab as soon as the load is signed for. It’s changed the game for my business and lets me focus on driving, not billing."

Faith Campbell

Compliance Officer, Global Maritime Logistics

"The audit trail is everything. For customs and regulatory paperwork, we need an unimpeachable record. The level of detail in eSignly's audit reports, including geolocation, gives us the confidence we need to operate globally without compliance risks."

eSignly Business Plan

Ideal For:

Small to medium-sized logistics companies needing a complete, out-of-the-box solution.

Includes:

• Unlimited document sending
• Customizable templates for BOLs, PODs, etc.
• Real-time audit trail
• Mobile-friendly signing on any device
• Team management features

eSignly API Plan

Ideal For:

Companies of any size wanting to integrate eSignatures directly into their TMS, WMS, or other systems.

Includes:

• Full access to our REST API
• Dedicated developer support
• Sandbox environment for testing
• High-volume, usage-based pricing
• 100% Uptime SLA available

eSignly Enterprise Plan

Ideal For:

Large carriers and logistics enterprises with complex security, compliance, and workflow needs.

Includes:

• All Business & API features
• Advanced security and compliance (SOC 2, ISO 27001)
• Single Sign-On (SSO)
• Dedicated account management
• Custom workflow automation

Are eSignatures from eSignly legally binding for logistics documents?

Yes. eSignly complies with the U.S. Electronic Signatures in Global and National Commerce (ESIGN) Act, the Uniform Electronic Transactions Act (UETA), and eIDAS in Europe. This makes our signatures legally admissible for virtually all commercial documents, including Bills of Lading, Proofs of Delivery, and carrier contracts.

Do my drivers or customers need to install an app?

No. eSignly is 100% browser-based. Recipients receive a secure link via email or SMS. They simply tap the link to open the document on any smartphone, tablet, or computer and sign with their finger or a mouse. No downloads or account creation are required for signers.

Can eSignly integrate with our custom-built TMS?

Yes. Our flexible and well-documented REST API is designed for this purpose. It allows your developers to embed eSignature functionality directly into your proprietary software, enabling you to automate document workflows from within the system your team already uses every day.

What happens if a signature is captured in an area with no cell service?

Our platform supports offline signing. A driver can load documents when they have a connection, capture signatures and form data offline, and the completed documents will be securely queued on their device. They will automatically sync to the server with the complete audit trail as soon as a network connection is re-established.

How do you ensure the security of our sensitive shipping documents?

We protect your data with multiple layers of security. All documents are encrypted in transit and at rest using AES 256-bit encryption. Our platform is hosted on world-class infrastructure and we are compliant with SOC 2 Type II, ISO 27001, HIPAA, and GDPR standards to ensure your data is always protected.

Can we customize the documents with our company branding?

Absolutely. You can add your company logo, customize the email notifications, and create branded, reusable templates for all your common documents. This ensures a consistent and professional experience for your customers and partners.

How much does eSignly for logistics cost?

We offer several plans to fit your needs. Our standard SaaS plans are priced per user, per month. Our API plans are based on the volume of signatures you need. We offer significant discounts for high volume. Please visit our Pricing page or contact our sales team for a custom quote.

Can I require signatures from multiple people in a specific order?

Yes. eSignly supports complex, multi-step signing workflows. You can define a specific sequence—for example, the driver signs first, followed by the warehouse manager, and then the client. The system automatically routes the document to each person, ensuring compliance and accountability at every stage of the transaction.

Can I send documents to my entire fleet at once?

Absolutely. Our bulk-sending feature allows you to upload a list of recipients (drivers, carriers, or staff) and send a single document—like a new safety policy or compliance form—to everyone simultaneously. You can track individual progress and send automatic reminders to non-signers in real-time through your dashboard.

How quickly can our logistics team be up and running?

Most teams are live in hours. We focus on low-friction onboarding. We map your current document workflows, configure your account, and provide simple training. You can capture your first eSignature, fully integrated into your existing systems, in as little as one hour.

AI-Powered Data Extraction

Automatically read and extract key information—like PRO numbers, weights, and addresses—from your signed BOLs and PODs, and use it to update your TMS/ERP without any manual keying. This eliminates data entry errors and frees up your back-office team.

Automated Document Classification

Our AI will automatically identify and tag incoming documents. Whether it's a Bill of Lading, a lumper receipt, or a signed contract, the system will know what it is and file it in the right place, triggering the correct workflow without human intervention.

Predictive Compliance Audits

Leverage AI to proactively scan your document repository for missing signatures, expired driver certifications, or incomplete inspection reports. Get alerts before a compliance issue becomes a liability.

Anomaly Detection for Disputes

Our system will learn your typical delivery patterns. It will be able to flag anomalies—like a signature captured far from the delivery location or a POD signed outside of business hours—to help you proactively investigate potential fraud or disputes.