eSignature for Logistics: Keep Your Supply Chain Moving
Eliminate paperwork bottlenecks and accelerate every shipment.
Securely sign bills of lading, proofs of delivery, and customs forms in minutes, not days.
Trusted by global logistics leaders and forward-thinking businesses
In logistics, speed and accuracy are non-negotiable. Yet, traditional paper-based processes create friction at every turn, from driver onboarding and carrier agreements to the final proof of delivery. These manual workflows lead to costly delays, lost documents, and compliance risks that can bring your entire supply chain to a halt. eSignly replaces this outdated system with a secure, compliant, and fully digital workflow. We empower logistics managers, freight forwarders, and carriers to execute critical documents instantly, from any device, anywhere in the world. This isn't just about signing faster; it's about building a more resilient, transparent, and efficient logistics operation from the ground up.
Why eSignly is the Right Co-Pilot for Your Logistics Operations
We built our platform to address the specific high-stakes challenges of the supply chain industry. Here’s how we deliver certainty and velocity to your workflows.
Accelerate Delivery Cycles
Eliminate the time documents spend in transit or waiting for a physical signature. Instantly execute bills of lading (BOLs), proof of delivery (PODs), and carrier agreements to get shipments on the road faster and invoice clients sooner.
Ironclad Security & Compliance
Protect sensitive shipment data with enterprise-grade security. eSignly is compliant with ESIGN, UETA, and international regulations, providing a legally binding and tamper-evident audit trail for every document, crucial for customs and claims.
Sign-on-the-Go Functionality
Your operations don't stop, and neither should your paperwork. Drivers, warehouse staff, and partners can sign documents directly from their mobile devices or tablets in the field, at the loading dock, or at the delivery point.
Seamless TMS/WMS Integration
Embed eSignature capabilities directly into your existing Transportation Management System (TMS), Warehouse Management System (WMS), or ERP with our robust API. Trigger signature requests automatically based on shipment status.
Centralized Document Hub
Stop chasing lost paperwork. Every signed document is stored in a secure, centralized repository. Easily search, retrieve, and manage all your logistics agreements, PODs, and compliance forms from a single dashboard.
Reduce Operational Costs
Drastically cut expenses related to printing, scanning, faxing, and overnighting documents. By going digital, you also reduce errors and the administrative overhead required to manage physical paperwork, freeing up your team for value-added tasks.
Global Operations Ready
With support for 18+ languages and compliance with international e-signature laws, eSignly is built for complex, cross-border supply chains. Ensure your documentation process is smooth, no matter the origin or destination.
Automated Workflows
Use templates and pre-defined signing orders to standardize your processes. Automatically route documents from shipper to carrier to consignee, ensuring the right person signs at the right time, every time.
Real-Time Visibility
Gain complete transparency into your document lifecycle. Track the status of any document in real-time, see who has signed, and send automatic reminders to keep the process moving without manual follow-up.
Comprehensive eSignature Solutions for Every Logistics Link
From first-mile pickup to last-mile delivery, our platform is designed to digitize and secure every critical document in your supply chain.
Digital Proof of Delivery (POD)
Capture instant, legally binding confirmation of delivery the moment a shipment arrives. Eliminate disputes and accelerate your invoice cycle by replacing paper PODs with a secure digital process that includes location and timestamp data.
- Instant Invoicing: Trigger invoices automatically upon receipt of a signed POD.
- Dispute Reduction: Provide irrefutable, time-stamped proof of delivery to resolve claims quickly.
- Mobile-First Signing: Allow drivers and recipients to sign on any smartphone or tablet at the delivery location.
Electronic Bills of Lading (eBOL)
Digitize the most critical document in shipping. Create, issue, and manage Bills of Lading electronically to ensure all parties—shipper, carrier, and consignee—are perfectly aligned, reducing errors and delays at pickup and delivery.
- Error Elimination: Use templates to ensure all required information is captured accurately every time.
- Real-Time Access: Give all stakeholders immediate access to the signed BOL, improving coordination.
- Faster Freight Release: Avoid delays at ports and warehouses caused by missing or incorrect paper BOLs.
Carrier & Freight Broker Agreements
Onboard new carriers and formalize agreements with brokers in record time. Securely send and sign rate confirmations, master service agreements, and accessorial charge forms to establish clear terms and get freight moving without delay.
- Rapid Onboarding: Reduce the time to onboard a new carrier from days to minutes.
- Contract Compliance: Ensure all agreements are standardized and stored in a central, auditable location.
- Clear Rate Confirmation: Lock in rates and terms with a legally binding signature before the shipment is dispatched.
Customs & Border Protection Forms
Navigate the complexities of international shipping with ease. Ensure all customs declarations, commercial invoices, and compliance documents are completed accurately and signed by the required parties to prevent costly delays at the border.
- Compliance Assurance: Use guided signing and mandatory fields to ensure forms are filled out correctly.
- Reduced Dwell Time: Submit complete and accurate digital documentation to expedite customs clearance.
- Secure Document Handling: Transmit sensitive import/export information through an encrypted, secure platform.
Warehouse & Inventory Management Documents
Improve accuracy and accountability within your four walls. Use eSignatures for inventory check-in/check-out forms, damage reports, and internal compliance documents to create a clear, auditable record of all warehouse activities.
- Inventory Accuracy: Create a signed record for every pallet or item that moves, reducing shrinkage.
- Damage Claim Support: Instantly document and sign off on damaged goods reports, complete with photo attachments.
- Safety & Compliance: Digitize safety checklists and compliance sign-offs to ensure a secure working environment.
Real-World Logistics Transformations
See how leading companies have used eSignly to overhaul their supply chain document workflows, driving efficiency and reducing costs.
Regional 3PL Provider Slashes Invoicing Time from 7 Days to 24 Hours
Client Overview: A mid-sized third-party logistics (3PL) provider managing over 500 daily shipments across the Midwest. Their operations were hampered by a slow, paper-based Proof of Delivery (POD) process that delayed invoicing and impacted cash flow.
"We were constantly chasing drivers for paperwork. It was a black hole for our billing department. With eSignly, the POD is signed and in our system before the driver even leaves the delivery site. It's completely changed our cash flow." - Jacob Garrett, Operations Director, RapidLogistics Inc.
Problem
The company's Days Sales Outstanding (DSO) was averaging over a week, purely due to delays in receiving signed PODs from drivers. Lost or damaged paperwork led to billing disputes and write-offs, while the administrative team spent countless hours manually matching PODs to invoices.
Our Solution
We implemented eSignly's mobile-first eSignature solution, integrated via API with their existing TMS.
- Drivers now use the eSignly app on their smartphones to capture recipient signatures directly at the point of delivery.
- The app automatically geotags and timestamps the signature, providing irrefutable proof of delivery.
- Upon signature, the completed POD is instantly and automatically uploaded to the TMS, flagging the order as "Ready to Invoice."
- The finance team receives real-time notifications, allowing them to issue invoices the same day as delivery.
National Freight Brokerage Accelerates Carrier Onboarding by 95%
Client Overview: A fast-growing freight brokerage firm that needed to rapidly expand its carrier network to meet client demand. Their manual onboarding process, involving emailing PDF packets and waiting for faxed-back documents, was a major bottleneck to growth.
"To win in brokerage, you need speed. We were losing loads because we couldn't get carriers approved fast enough. eSignly's templates and automated workflow let us onboard a new carrier and get their rate confirmation signed in minutes. It's a competitive advantage." - Ava Harrington, Carrier Relations Manager, FreightLink Solutions
Problem
The multi-step onboarding process (carrier agreement, W-9, insurance verification) took an average of two days. This delay meant they often lost out on time-sensitive loads and struggled to build a flexible and responsive carrier network.
Our Solution
We deployed a templated workflow for carrier onboarding packets.
- A standardized digital packet containing all necessary forms is sent to a prospective carrier with a single click.
- Carriers can complete and sign the entire packet on any device, without needing to print or scan.
- Mandatory fields ensure all required information and insurance documents are submitted correctly the first time.
- Once signed, the completed packet is automatically filed and the carrier is marked as "Active" in their system, ready to be assigned a load.
Global Manufacturing Co. Achieves Full Transparency in Cross-Border Shipments
Client Overview: A large electronics manufacturer with complex supply chains spanning North America and Asia. Inaccurate or incomplete customs documentation was causing significant and costly delays at international borders.
"A single missing signature on a commercial invoice could hold up a million-dollar shipment for a week. eSignly gives us a single source of truth. We know exactly who signed what and when, and our customs brokers get the correct documents instantly." - Carter Fleming, Global Logistics Head, Innovate Electronics
Problem
Coordinating signatures from suppliers, freight forwarders, and internal compliance teams across different time zones was a logistical nightmare. Version control was non-existent, and errors on customs forms were common, leading to inspections, fines, and production delays.
Our Solution
eSignly created a multi-party, sequential signing workflow for all international shipping documents.
- A master template for customs packets was created, ensuring all required forms were included.
- The workflow automatically routes the packet from the supplier to the internal logistics team and finally to the freight forwarder for signature in the correct order.
- Each party is notified when it's their turn to sign, and managers have a real-time dashboard to track progress.
- The final, fully executed document package is automatically sent to their customs broker, ensuring a smooth clearance process.
Hear From Our Partners on the Road and in the Office
We're proud to help businesses of all sizes streamline their logistics operations.
Lucas Harrell
Warehouse Manager, Omni-Channel Distribution
"Our receiving process is so much cleaner now. We use eSignly on tablets to have drivers sign off on pallet counts and note any damages right at the dock. The photo attachment feature is a lifesaver for claims. It's cut our receiving disputes by at least 80%."
Sienna Fleming
Owner, Fleming Freight Services
"As a small brokerage, we need to be agile. eSignly's API was surprisingly easy to integrate into our custom TMS. We can now send rate confirmations and get them signed in under 5 minutes, which lets us secure capacity way faster than our competitors."
Marcus Dyer
Fleet Owner, Dyer Trucking LLC
"My drivers love it. No more keeping track of paper BOLs or trying to find a fax machine on the road. They just get the signature on their phone, and they're done. It makes their lives easier and gets me the paperwork I need to get paid. It's a win-win."
Frequently Asked Questions
Your questions about implementing eSignatures in your logistics workflow, answered.
Yes. In the United States, the Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA) give electronic signatures the same legal status as handwritten ones. This applies to Bills of Lading, Proofs of Delivery, and other common logistics contracts, provided the eSignature platform meets certain requirements for security, authentication, and audit trails, all of which eSignly does.
Our platform is designed for simplicity. The signer receives a link via email or text. They simply click the link, review the document on their device's web browser (no app download required), and can sign with their finger or by typing their name. The process is intuitive and takes only a few seconds.
Absolutely. We have a powerful, well-documented REST API that allows for seamless integration with most modern Transportation Management Systems, Warehouse Management Systems, and ERPs. You can automate document generation, trigger signature requests, and pull signed documents back into your system without manual intervention.
eSignly offers offline signing capabilities through our mobile app. A driver can complete the signing process on their device without an active connection. The app securely stores the signed document and its audit trail, then automatically syncs everything to the cloud as soon as a connection is re-established.
We provide multiple layers of authentication. Every signature request includes a comprehensive audit trail that captures the signer's email address, IP address, and a timestamp. For higher-security transactions, you can enable additional authentication methods like SMS verification, where a unique code is sent to the signer's mobile phone before they can access the document.
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