Comprehensive Event Logging Service
We don't just log the signature; we record the entire
journey. Our service captures every interaction, including when the document was sent, viewed, consented
to, and signed, providing a complete, defensible narrative of the signing process.
- Reconstruct the full context of any signing event.
- Eliminate ambiguity in contract execution timelines.
- Provide step-by-step evidence to auditors and legal teams.
Certificate of Completion Generation
Upon signing, we automatically generate a self-contained,
portable Certificate of Completion. This PDF bundles the signed document with the full audit trail into a
single, tamper-evident file, serving as your all-in-one piece of evidence.
- Get a single, easy-to-manage file for legal and archival purposes.
- Ensure proof is always attached to the relevant document.
- Simplify sharing of evidence with third parties.
Cryptographic Tamper-Sealing (PKI)
Using Public Key Infrastructure (PKI) standards, we apply
a digital signature to the final document. This cryptographic seal acts as a high-tech notary, ensuring
that the document you have is the exact one that was signed, free from any modifications.
- Achieve the highest level of document integrity.
- Instantly detect any unauthorized changes.
- Build trust with counterparties that the document is authentic.
IP Address and Geolocation Tracking
We capture the public IP address of the device used for
signing. This provides an additional layer of evidence, helping to corroborate the signer's location and
identity, which is invaluable in fraud investigations and disputes.
- Add geographic context to your signature evidence.
- Strengthen your case against claims of unauthorized signing.
- Flag suspicious activity from unexpected locations.
Multi-Factor Authentication (MFA) Logging
When you require enhanced identity verification (like SMS
codes), our audit trail logs the successful MFA attempt. This demonstrates you took extra steps to verify
the signer's identity, making the signature even more legally robust.
- Provide definitive proof of identity verification.
- Meet higher standards for high-value transactions.
- Reduce risk in sensitive document workflows.
Compliant Audit Trail for 21 CFR Part 11
For life sciences companies, we provide audit trails that
meet the specific, stringent requirements of the FDA's 21 CFR Part 11 regulations. This includes detailed,
time-stamped records that are non-repudiable and ready for inspection.
- Pass FDA audits with confidence.
- Ensure the integrity of regulated electronic records and signatures.
- Avoid costly regulatory actions and delays.
HIPAA-Compliant Audit Controls
For healthcare organizations, our audit trail service
includes the necessary controls to support HIPAA compliance. We track who accessed Protected Health
Information (PHI) within a document and when, providing a clear record for security audits.
- Safeguard patient data and maintain HIPAA compliance.
- Demonstrate control over access to PHI.
- Mitigate risks of data breaches and associated fines.
Secure Cloud Archival and Retrieval
Your audit trails and signed documents are stored in our
secure, ISO 27001 certified cloud environment. Our platform allows you to instantly search and retrieve
any document's proof of signing, whenever you need it.
- Eliminate the risk of losing critical legal documents.
- Access your evidence from anywhere, on demand.
- Rely on enterprise-grade security for long-term storage.
API Access for Audit Trail Data
Our developer-friendly API allows you to programmatically
fetch audit trail data. This enables you to build custom compliance dashboards, automate archival into
your own systems, or integrate signature evidence into your core business applications.
- Automate compliance monitoring and reporting.
- Create a single source of truth for all agreement data.
- Enhance your existing applications with eSignly's evidence.
Bulk Send Audit Trail Management
When you send a document to hundreds of recipients, we
don't just give you one giant log. We provide a master audit trail for the bulk action, plus individual,
distinct audit trails for each unique signer, ensuring clarity and defensibility at scale.
- Maintain clear, individual evidence for mass mailings.
- Easily track the status and proof for each recipient.
- Simplify management of large-scale signing events.
Device and Browser Information Capture
Our audit trail records technical details about the
signer's environment, such as the operating system and web browser used. These data points serve as
additional corroborating evidence, helping to paint a complete picture of the signing event.
- Add another layer of technical data to your evidence file.
- Help technical teams investigate any claims of system issues.
- Strengthen the overall integrity of the digital record.
Chain of Custody Reporting
The audit trail functions as a complete, unbroken chain
of custody for your digital document. It shows every person who received it and every action they took,
providing a clear and defensible history from creation to completion.
- Prove who had control of the document at every stage.
- Satisfy legal requirements for chain of custody.
- Prevent disputes about document handling and versions.
Consent to Electronic Records Logging
Before signing, signers must consent to doing business
electronically. Our audit trail explicitly records this consent action, satisfying a key legal requirement
of the ESIGN Act and ensuring your process is fully compliant.
- Prove that signers agreed to use electronic signatures.
- Eliminate a common legal challenge to e-signed contracts.
- Ensure your workflow is compliant from the very first click.
Time-Stamping from Independent Servers
All events in the audit trail are time-stamped using
synchronized, independent time servers (NTP). This ensures the recorded times are accurate and objective,
preventing disputes over when an action actually occurred.
- Rely on accurate, unbiased timestamps for all events.
- Provide a definitive timeline for contract execution.
- Meet legal standards requiring reliable time-stamping.
Visual Audit Trail Integration
On the final signed document, we can visually embed key
audit trail information, such as the signer's name, IP address, and a unique document ID, directly onto
the pages. This makes the link between the document and its evidence immediately visible.
- Instantly see key verification data on the document itself.
- Create a strong visual deterrent to fraud.
- Provide a quick reference without needing the full certificate.
