Send One Document. Get Thousands of Signatures.
Stop sending documents one by one.
Upload your file, add your list of signers, and let eSignly handle the rest.
Secure, simple, and incredibly fast.
Stop Wasting Time on Repetitive Paperwork
The endless task of sending the same document—be it an HR policy, a sales agreement, or a consent form—to hundreds of people is a drain on productivity. eSignly’s Bulk Signing feature eliminates this manual bottleneck. Now you can send a single document to thousands of recipients at once, each receiving a unique, secure link to sign. Track every signature from a centralized dashboard and automate reminders, freeing up your team to focus on what truly matters.
1. Upload Your Document
Start with your standard PDF or Word document. Place signature and text fields where needed.
2. Add Your Signers
Upload a simple CSV file with the names and email addresses of all your recipients.
3. Send & Track
Click send. We'll deliver a unique signing link to each person and show you real-time progress.
Perfect for Every Department
Bulk signing isn't just a feature; it's a workflow revolution for any team that deals with high-volume, standardized documents.
Human Resources
Onboard new hires, distribute updated employee handbooks, and collect annual policy acknowledgments in a fraction of the time.
Sales & Marketing
Send out standardized sales contracts, promotional agreements, or event waivers to hundreds of leads or clients simultaneously.
Legal & Compliance
Ensure company-wide compliance by efficiently distributing and tracking signatures for NDAs, terms of service updates, or internal audits.
Education
Streamline the distribution of enrollment forms, permission slips, and course registration documents to students and parents.
Procurement
Expedite vendor onboarding and contract renewals by sending standardized agreements to multiple suppliers at once.
Finance
Distribute and collect signatures for tax forms, shareholder notices, and internal financial policy documents with ease and full traceability.
The eSignly Advantage for Bulk Workflows
We built our bulk signing feature to solve real-world business problems, focusing on the security, efficiency, and simplicity you need to operate at scale.
Effortless Scalability
Whether you're sending to ten people or ten thousand, our platform handles it smoothly without compromising performance.
Real-Time Tracking Dashboard
Move beyond spreadsheets. Instantly see who has opened, viewed, and signed your document from one central location.
Bank-Grade Security
Every signature is protected with robust encryption and is compliant with major e-signature laws like ESIGN and UETA.
Automated Reminders
Set up automatic email nudges for recipients who haven't signed, so you don't have to chase them down manually.
Simple Signer Experience
Recipients can sign on any device in seconds. No downloads, no account creation, no friction.
Comprehensive Audit Trails
Each completed document comes with a court-admissible certificate detailing every step of the signing process.
Custom Branding
Maintain a professional, consistent brand experience by adding your company logo and colors to signing requests.
Powerful API Integration
Automate your bulk sending workflows by connecting eSignly directly to your HRIS, CRM, or custom application.
Transparent, Scalable Pricing
Our plans are designed to provide value and grow with your needs, ensuring you only pay for what you use without hidden fees.
Powerful Features to Simplify Mass Signings
Go beyond just sending. Our tools give you the control and insight needed to manage high-volume document workflows effectively.
Simple Recipient Management with CSV Upload
Forget manually entering hundreds of email addresses. Prepare your recipient list in any spreadsheet program, save it as a CSV file, and upload it directly to eSignly. We'll handle the rest.
- Works with Excel, Google Sheets, and other spreadsheet tools.
- Instantly import thousands of contacts in seconds.
- Reduces data entry errors and saves significant time.
Personalize Documents at Scale
Send a personalized document to every recipient without creating separate files. Add custom fields to your CSV for names, dates, or IDs, and we'll automatically merge the data into each document.
- Automatically insert names, employee IDs, start dates, and more.
- Increases professionalism and recipient engagement.
- Ensures accuracy by pulling data directly from your source file.
Monitor Everything from One Dashboard
Gain complete visibility into your bulk sending process. Our dashboard provides a real-time, bird's-eye view of your entire campaign, so you always know its status.
- Track who has opened, viewed, and signed the document.
- Filter and search for specific recipients to check their status.
- Download signed documents individually or in bulk once completed.
Secure and Individual Delivery
Security is paramount. Instead of a generic link, each recipient in your bulk send list receives a unique, secure link to their personal copy of the document, ensuring privacy and integrity.
- Prevents unauthorized access to documents.
- Ensures each signature is tied to a specific individual and email.
- Provides a clear, auditable trail for each recipient's actions.
Real-World Success with Bulk Signing
See how organizations like yours have transformed their high-volume workflows, saving time and improving compliance with eSignly.
The Challenge: Inefficient and Error-Prone Onboarding
The company was onboarding 20-30 new employees per month. The HR team manually sent out individual offer letters, NDAs, and tax forms, leading to errors, delays, and a poor experience for new hires.
Key Challenges:
- Excessive time spent on repetitive administrative tasks.
- Difficulty tracking which new hires had completed their paperwork.
- Inconsistent document versions being sent out.
- Delays in getting new hires set up in payroll and IT systems.
Our Solution:
We helped them implement eSignly's bulk signing feature to create a standardized onboarding package. Now, with a single CSV upload of new hires, the entire document set is sent out automatically.
The Challenge: Capitalizing on a Time-Sensitive Promotion
The sales team was poised for a major promotion but lacked a fast way to distribute contracts. Sending them one-by-one would have slowed momentum and resulted in lost opportunities as lead interest waned.
Key Challenges:
- Risk of losing sales due to delays in contract delivery.
- Sales reps spending time on paperwork instead of selling.
- No central way to track which leads had received or signed the agreement.
- Potential for errors in manually personalizing each contract.
Our Solution:
The sales ops team used a CSV export from their CRM to instantly send the promotional agreement to all 500+ leads. Merge fields personalized each contract with the lead's company name.
The Challenge: Ensuring and Proving 100% Compliance
The company faced significant risk if they couldn't prove that every employee had read and acknowledged the new safety policy. Email read-receipts were unreliable, and manual tracking was a logistical nightmare.
Key Challenges:
- Lack of a reliable system to track acknowledgments.
- High administrative burden on the compliance team.
- Legal and financial risk from non-compliance.
- Difficulty in chasing down hundreds of non-responsive employees.
Our Solution:
The compliance team sent the policy update to all 2,000 employees using bulk send. The real-time dashboard allowed them to see who hadn't signed, and automated reminders handled the follow-up.
"Onboarding our seasonal staff used to take a full week of administrative work. With eSignly's bulk signing, we now complete all paperwork in a single afternoon. It’s a complete game-changer for our HR department."
"The ability to send a single contract to all our new affiliates at once and track their signatures in real-time is invaluable. It has streamlined our partner onboarding process and reduced our contract cycle time by over 75%."
"As a law firm, documentation and audit trails are critical. eSignly's bulk send feature allows us to securely distribute client engagement letters en masse, with a clear, legally-binding record for every single signature."
"We have to collect signed consent forms from hundreds of participants for our research studies. eSignly's bulk signing is the most efficient and secure method we've found. The tracking dashboard is fantastic for compliance."
"Sending out annual renewal agreements to our entire client base was a monumental task. Now, it's a few clicks. The personalization feature ensures each client gets a contract that feels personal, not generic."
"The speed is incredible. We sent out a new terms of service agreement to over 1,000 vendors and had over 80% of signatures back within 48 hours, all thanks to the simple signing process and automated reminders."
Secure, Compliant, and Trusted
We build our platform on a foundation of security and compliance, so you can send your most important documents with confidence.
Frequently Asked Questions
Have questions? We have answers. Here are some of the most common inquiries about our bulk document signing feature.
Bulk document signing, also known as bulk send or mass e-signature, is a feature that allows you to send a single document to a large list of recipients for their individual signatures. Each person receives a unique copy to sign, and you can manage and track the entire process from a single dashboard. It's designed to eliminate the manual, one-by-one process of sending repetitive documents.
eSignly's platform is built for scale. Depending on your plan, you can send a document to hundreds or even thousands of recipients in a single batch. This is ideal for organizations of all sizes, from startups sending out initial offer letters to large enterprises distributing annual policy updates.
Yes. Every signature collected through eSignly's bulk send feature is just as secure and legally binding as a single signature request. We comply with the U.S. ESIGN Act, UETA, and other international e-signature laws. Each signed document is appended with a comprehensive, court-admissible audit trail that tracks every action taken by the signer.
Absolutely. While the base document is the same for everyone, you can use merge fields or custom fields to personalize each copy. By including columns in your recipient CSV file for data like 'Full Name', 'Job Title', or 'Start Date', you can have eSignly automatically insert that information into the correct place in each individual's document before they sign.
The process is simple. You prepare a list of your signers' names and email addresses in a standard CSV file (which you can create with Excel, Google Sheets, or any spreadsheet software). You then upload this CSV file directly into the eSignly bulk send interface, and our system takes care of the rest.
The bulk signing feature is available on our Business and Enterprise plans, which are designed for teams and organizations with higher-volume signing needs. These plans also include other advanced features like custom branding and in-person signing. You can view our full feature comparison on our pricing page.
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