10 Reasons to Implement a Digital Signature API into Your Business Processes

08 Nov

eSignatures have become popular and various industries are taking advantage of the technology to enhance their business processes.

Countries that have embraced the utilization of eSignatures are growing allowing their businesses and other organizations to do away with the typical ink, pen, and paper signatures. Businesses can also optimize their workflow and management processes with the use of technology. A digital signature API allows a business to collect signatures for agreements, deals, and contracts or legal documents directly on their website or product. A business can integrate a secure, trusted eSignature API in order to sign documents, request eSignatures, automate the forms and data, and speed up the signing process. It is also possible to perform multi-factor authentication, as well as download the sealed documents while also tracking the status of the docs in real-time, right from a website or your app.

Having said a thing or two about eSignature API, let look at ten reasons why businesses should implement digital signature APIs into their processes.

1. Ease and Convenience

When you are engaging with a team or business partners and clients located in different parts of the globe, document signing involving paperwork can be tasking. If you have to get documents signed, it may mean a lot of traveling across cities and towns or hiring a mobile notary services to reach out to your clients to have them sign the documents. With eSignatures, you don’t have to rely on these traditional methods. You can have the documents send via eSignature platforms to reach the recipients within seconds or minutes and sign them before sending the signed docs back. There is no need for scanning and emailing the documents, you can have them signed directly with eSignature solutions. It’s easy and convenient.

2. Simple Signing Process

No complications when using eSignatures, the process is straightforward. An intuitive eSignature program makes every step easy to understand and follow. From the upload of docs to signing and sending them to parties involves, the process is very simple. eSignature allows you to work around with the documents to create the space for embedding the signature. When signing, you can use tools like the stylus to place your signature. The process is easy and simple than picking up a pen to sign a paper document. Everyone can learn the steps easily and ensure a quick and easy process of signing documents.

3. No Messy Paperwork

It can be tedious to sign a pile of paper documents on a daily basis. You need the energy and time to do that work, and that is the time and energy you could have devoted to doing other important business tasks. Managing the paperwork can also be time-consuming and likely to face problems like lost docs or some that are not signed. With more paperwork accumulating, it means that it will take up a lot of storage space on your desk, files, and office cabinets. If you have to search and refer to a document, it takes you time and energy as you go through the heaps of papers to get that particular document you want. A very frustrating experience that you can eliminate with eSignatures – no spending hours searching for a document that is located deep within the paperwork piles.

With eSignatures, the documents remain in digital form in their entire lifespan although you have the liberty to print them is you so wish. The documents are created online, embedded signatures online, and stored within cloud-based storage. There may be no time you want to have hard copies since the persons who need them can be authenticated to access the documents online. You will avoid the messy paperwork that is seen in most offices that are still using the traditional ink and paper-based signing processes.

4. Enhanced Doc Security and Safety

In the office, your paper documents may not be as secure and safe as you may think. It is possible to have the documents stolen, destroyed, misplaced, tampered with, or exposed to other forms of threats. eSignatures, on the other hand, are able to provide greater security as well as safety for documents signed electronically. eSignature platforms implement superior security protocols that help with sending, receiving, and storing electronic documents. Additionally, eSignature solutions don’t just allow the document signing, they also keep track and record the required evidence associated with the e-Signing transaction so that there is extra authenticity as well as credibility for the transactions.

The encryption offered in a secure electronic signature is strong enough to keep the documents protected from getting to the wrong hands or hackers. Of course, there are security threats when it comes to online activities, but eSignature platforms understand these threats and they are built to address them. There are also regulations and laws governing the eSignature vendors so that customer data remains protected throughout the signing and storage of documents.

5. Time-Saving

Can you imagine the time it would take paper documents to have signatures from 5 parties situated in different locations? Probably days or weeks! Depending on the locations where these parties are, it can be very time consuming to get the documents signed by all the parties. Paper-based signatures are a hassle, and many deals are lost just because a document can't be signed in time.

eSignatures work differently in that the entire signing process is accomplished within seconds or minutes. While the people to sign the documents can be located far apart, there is a great deal of collaboration that ensures the docs reach the recipients and are signed as quickly as possible. When signing the documents, it is possible to track how long it took a particular individual to sign it. Notifications are placed to help remind and information the signers that they have documents waiting to be signed so that they quickly initiate the process. Businesses can today enjoy the huge time savings they may with the use of eSignatures. With many businesses chasing against time, it makes sense to have a doc signing process that saves lots of time.

6. Quick Decision Implementation

Before implementing a decision there is a long process that is undergone in which several documents have to be signed and officiated by different stakeholders. If the documents have to take long to be signed, it means the implementation of the decision also takes longer to be acted upon. It is possible that good business decisions are lost because of the formalities and reduced momentum due to lengthy document signing processes. To help in sealing the gap between implementation and decision making, eSignatures provide a solution. It helps speed up the signing process and formalities surrounding the document's approval so that you have the decision implemented quickly. The involved stakeholders can quickly sign off the documents requiring a signature and offer the decision the seal of approval needed to ensure they are effected quickly.

7. Cost Saving

Businesses are always looking for ways to save on costs. Every single dollar saved can make a big difference- it can define the ability to make or break the financial muscle of a business. eSignature solutions provide a smart way of saving on costs whereby a business can improve its profits in the long run. It makes the business operations to be cost-friendly and allow documents to be signed fast and easily. Businesses don’t have to allocate huge sums of money on ink, paper, notary services, driving across the town, or faxing, and printing. There are no expenses on couriering and Xeroxing or the purchase of stamps. All that money saved is used to explore new business opportunities to enhance growth.

8. Higher Client Satisfaction

The customer is the king and when you cannot give them a great experience, they will complain and walk away. If you want to keep the customers happy, use eSignatures to make the process of doc signing fast and accurate. It allows the clients or customers to sign docs anytime, anywhere. The signing process is smooth and streamlined ensuring that you don’t have to keep on nagging and pestering the clients to make corrections on documents they signed incorrectly or they missed to signed. The eSignature platforms are created to ensure that the signing process is properly monitored and a client cannot return or send back a document that has errors in time or that is missing the signature. Unless the doc has been signed 100 percent and completed, it is not possible to hit the “send” button. The process ensures that all documents are signed properly and send to the respective clients or owners or parties involved in an agreement or contract.

At the end of the day, if it’s a doc that will facilitate service delivery to customers, they will be happy because you can deliver the services faster. If it’s a project awaiting signatures to commence, it will begin fast when the docs are signed quickly.

9. Environmentally-friendly

The use of paper documents contributes to the degradation of the environment. The paper is obtained from trees meaning the more papers you are using, the more trees you are cutting down. eSignatures eliminate paperwork and embrace digital technologies to sign and send documents. Businesses have an obligation to ensure that they reduce the use of sake in order to save the environment. Eco-Friendly business is highly adored by customers. Today consumers want to engage with brands that are environmentally conscious. Documents that are electronically signed are sent, stored, and accessed from online resources like cloud-based storage or servers.

10. Business Efficiency

Processing contracts can be time-consuming, especially if documents have to be signed with a pen. To help enhance the efficiency in a business, eSignatures are utilized to improve workflows and management processes. When businesses stop printing documents and signing them manually, they begin to see their processes improve. eSign solutions result in a faster contract signing turnaround time further speeding up the operations of a business. When there is efficiency in a business, it also means there is increased productivity, more sales, reduced customer complaints, reduced costs of operations, and increased workers' morale. The business makes strides in meeting its obligations and serving its customers. The end result is the increased growth of the enterprise. And, eSignatures can contribute to all these positives in a business.

Conclusion

Documents signed that using digital signature software platforms have the same validity status and admissibility as the handwritten documents. eSignature solutions are changing how businesses sign documents by ensuring the process is done pretty quickly and accurately while providing evidence for the eSignatures. You can even those documents in the court process to defend yourself of a contract breach or an agreement that is not honored. eSignature provides a unique mark through electronic form use to verify and validate documents just the same way it happens with paper ‘n’ pen documents.

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