In today's digital age, electronic documents have become a norm, especially for businesses and organizations. One of the most commonly used electronic document formats is PDF (Portable Document Format).
PDF documents are used to share important files, such as legal contracts, reports, and forms. However, signing PDF documents electronically can be challenging, especially if you do not have the right tools.
Fortunately, many free PDF signature apps are available to help you sign PDF documents easily and securely. Moreover some of the tools also enable you to reduce size of pdf.
A PDF signature app allows you to sign a PDF document using an electronic signature. An electronic signature is a digital version of a handwritten signature used to authenticate the signer's identity and the document's integrity.
Using a PDF signature app, you can sign a document with your electronic signature, which is then added to the document as an image.
When selecting the best free PDF signature app, there are a few criteria that you should consider:
- The app should be user-friendly, meaning that it should be easy to use even for individuals who are not tech-savvy.
- The app should be secure, ensuring the document and the signature are protected from unauthorized access.
- The app should offer signature options like typed, drawn, and uploaded signatures.
This article will discuss the top free PDF signature apps that meet the above criteria. We will compare the features and benefits of each app to help you choose the best one for your needs.
We will also provide a step-by-step guide on using a PDF signature app to sign a document electronically. Additionally, we will offer tips for signing PDFs electronically to ensure that your electronic signature is legally binding.
By the end of this article, you will better understand the different free PDF signature apps available and which one is right for you.
Whether you are an individual or a business, you can benefit from using a PDF signature app to sign your documents electronically, saving time and effort while ensuring security and authenticity.
Criteria for Selecting the Best Free PDF Signature App
When it comes to selecting the best free PDF signature app, there are several criteria that you should consider to ensure that the app meets your needs.
This section will discuss the most important criteria for selecting a PDF signature app.
User-Friendliness
User-friendliness is the first and most important criterion for selecting a PDF signature app. The app should be easy to use and navigate, even for individuals who are not tech-savvy.
The interface should be intuitive and well-designed, with clear instructions and guidance on how to sign a document electronically.
Ideally, the app should offer a user-friendly signing process similar to signing a physical document. This can include features such as drag-and-drop signature placement, customizable signature fields, and the ability to preview the document before signing.
Additionally, the app should provide clear feedback on the status of the signing process, such as when the document has been successfully signed and saved.
Security
The second criterion for selecting a PDF signature app is security. When you sign a document electronically, it is important to ensure that the signature is authentic and that the document has not been tampered with.
The app should use industry-standard security measures to protect the signature and the document.
One of the most important security features is encryption, which ensures that the document and signature are protected from unauthorized access.
The app should also use digital certificates to authenticate the signer's identity and the document's integrity. Additionally, the app should provide a secure signing process, such as using a secure connection to the server or storing the signature locally on the device.
Signature Options
The third criterion for selecting a PDF signature app is the variety of signature options. The app should provide multiple options for creating a signature, including typed, drawn, and uploaded signatures.
A typed signature is a digital representation of your signature that is created by typing your name. This is the most basic signature type suitable for most daily signing needs.
You create a drawn signature using a stylus or your finger on a touch-enabled device. This type of signature is more personal and can help to authenticate your identity. You create an uploaded signature on paper and then scan or photograph and upload it to the app.
This type of signature is the most authentic and is often required for legal documents.
Platform Compatibility
The fourth criterion for selecting a PDF signature app is platform compatibility. The app should be compatible with the operating system of your device, whether it is a desktop computer, laptop, tablet, or smartphone.
Ideally, the app should be available for multiple platforms, such as Windows, MacOS, iOS, and Android, to ensure you can sign documents from any device.
Integration with Other Apps
The fifth criterion for selecting a PDF signature app is integration with other apps. The app should be able to integrate with other apps that you use for document management, such as Dropbox, Google Drive, or Microsoft OneDrive.
This will allow you to easily access and sign your documents without downloading and uploading them manually.
Cost
The final criterion for selecting a PDF signature app is cost. While many free PDF signature apps are available, some may offer additional features or require a subscription fee to access certain features.
It is important to consider the app's cost and the value it provides when selecting the best app for your needs.
Advanced Features
Some PDF signature apps may offer advanced features that enhance the signing experience. For example, some apps may allow you to add additional text or comments to the document.
In contrast, others may provide the ability to add a timestamp or date to the signature.
Additionally, some apps may offer the ability to sign documents in bulk or automate the signing process through templates or workflows.
These advanced features can be particularly useful for businesses or individuals who frequently need to sign multiple documents.
Customer Support
Another important criterion for selecting a PDF signature app is the level of customer support offered. The app should provide clear and accessible support channels like email, chat, or phone support to assist you with any issues or questions.
Additionally, the app should provide comprehensive documentation and resources, such as user guides, FAQs, and tutorials, to help you get started and troubleshoot any issues that may arise.
Reputation and Reviews
Finally, it is important to consider the reputation and reviews of the PDF signature app before selecting it. Look for apps with a solid industry reputation and positive reviews from other users.
You can research the app online or check reviews on app stores or forums to understand how other users have found the app.
Additionally, consider the size and stability of the company that produces the app, as this can indicate the app's reliability and longevity.
By considering these criteria when selecting a PDF signature app, you can ensure that you choose an app that is user-friendly, secure, and offers the signature options and features that meet your needs.
Additionally, you can ensure that the app is compatible with your platform and integrates seamlessly with other apps that you use for document management. With a little research and consideration, you can find the best free PDF signature app for your needs and streamline your document signing process.
Top Free PDF Signature Apps: Features and Benefits
Here are the top free PDF and document signing apps you can use:
eSignly
eSignly is a popular PDF signature app that offers users a range of features and benefits. It offers a simple, user-friendly interface that allows users to sign and send documents and track and manage signatures easily.
One of the eSignly's key features is its security measures, which include encryption and multi-factor authentication, ensuring that your documents and signatures are safe and secure.
eSignly also offers a range of integrations with other apps, such as Google Drive, Microsoft Office, and Salesforce, making it easy to incorporate into your existing workflow.
Additionally, eligible offers a free plan that allows you to sign and send a limited number of documents each month, making it an affordable option for individuals and small businesses.
HelloSign
HelloSign is another popular PDF signature app that offers a range of features and benefits for users. One of the key features of HelloSign is its user-friendly interface, which allows users to sign and send documents easily.
HelloSign also offers a range of integrations with other apps, such as Google Drive, Dropbox, and Slack, making it easy to incorporate into your existing workflow.
Additionally, HelloSign offers a free plan that allows you to sign and send a limited number of documents each month.
Another benefit of HelloSign is its security measures, including encryption and multi-factor authentication, ensuring your documents and signatures are safe and secure.
SignNow
SignNow is a PDF signature app that offers a range of features and benefits for users. One of the key features of SignNow is its user-friendly interface, which allows users to sign and send documents easily.
SignNow also offers a range of integrations with other apps, such as Google Drive, Salesforce, and Dropbox, making it easy to incorporate into your existing workflow.
Additionally, SignNow offers a free plan that allows you to sign and send a limited number of documents each month.
Another benefit of SignNow is its security measures, including encryption and multi-factor authentication, ensuring your documents and signatures are safe and secure.
Adobe Sign
Adobe Sign is a PDF signature app that offers a range of features and benefits for users. One of the key features of Adobe Sign is its integration with other Adobe apps, such as Adobe Acrobat and Adobe Creative Cloud, making it easy to incorporate into your existing workflow.
Adobe Sign also offers a range of integrations with other apps, such as Microsoft Office and Salesforce, making it easy to collaborate and share documents with others.
Additionally, Adobe Sign offers a free plan that allows you to sign and send a limited number of documents each month.
Another benefit of Adobe Sign is its security measures, including encryption and multi-factor authentication, ensuring your documents and signatures are safe and secure.
SignEasy
SignEasy is a PDF signature app that offers a range of features and benefits for users. One of the key features of SignEasy is its user-friendly interface, which allows users to sign and send documents easily.
SignEasy also offers a range of integrations with other apps, such as Google Drive, Dropbox, and Evernote, making it easy to incorporate into your existing workflow.
Additionally, SignEasy offers a free plan that allows you to sign and send a limited number of documents each month.
Another benefit of SignEasy is its security measures, including encryption and multi-factor authentication, ensuring your documents and signatures are safe and secure.
SignRequest
SignRequest is a PDF signature app that offers a range of features and benefits for users. One of the key features of SignRequest is its user-friendly interface, which allows users to sign and send documents easily.
SignRequest also offers a range of integrations with other apps, such as Google Drive, Dropbox, and Salesforce, making it easy to incorporate into your existing workflow.
Additionally, SignRequest offers a free plan that allows you to sign and send a limited number of documents each month.
Another benefit of SignRequest is its security measures, including encryption and multi-factor authentication, ensuring your documents and signatures are safe and secure.
PandaDoc
PandaDoc is a PDF signature app that offers a range of features and benefits for users. One of the key features of PandaDoc is its user-friendly interface, which allows users to sign and send documents easily.
PandaDoc also offers a range of integrations with other apps, such as Google Drive, Salesforce, and HubSpot, making it easy to incorporate into your existing workflow.
Additionally, PandaDoc offers a free plan that allows you to sign and send a limited number of documents each month.
Another benefit of PandaDoc is its security measures, including encryption and multi-factor authentication, ensuring your documents and signatures are safe and secure.
Signable
Signable is a PDF signature app that offers a range of features and benefits for users. One of the key features of Signable is its user-friendly interface, which allows users to sign and send documents easily.
Signable also offers a range of integrations with other apps, such as Google Drive, Salesforce, and HubSpot, making it easy to incorporate into your existing workflow.
Additionally, Signable offers a free plan that allows you to sign and send a limited number of documents each month.
Another benefit of Signable is its security measures, including encryption and multi-factor authentication, ensuring your documents and signatures are safe and secure.
DottedSign
DottedSign is a PDF signature app offering users various features and benefits. One of the key features of DottedSign is its user-friendly interface, which allows users to sign and send documents easily.
DottedSign also offers a range of integrations with other apps, such as Google Drive, Dropbox, and Evernote, making it easy to incorporate into your existing workflow.
Additionally, DottedSign offers a free plan that allows you to sign and send a limited number of documents each month.
Another benefit of DottedSign is its security measures, including encryption and multi-factor authentication, ensuring your documents and signatures are safe and secure.
eSign Genie
eSign Genie is a PDF signature app offering users various features and benefits. One of the key features of eSign Genie is its user-friendly interface, which allows users to sign and send documents easily.
eSign Genie also offers a range of integrations with other apps, such as Google Drive, Salesforce, and HubSpot, making it easy to incorporate into your existing workflow.
Additionally, eSign Genie offers a free plan that allows you to sign and send a limited number of documents each month.
Another benefit of eSign Genie is its security measures, including encryption and multi-factor authentication, ensuring your documents and signatures are safe and secure.
There are several free PDF signature apps available that offer a range of features and benefits for users. When selecting the best app for your needs, it is important to consider factors such as ease of use, security measures, and integrations with other apps.
By carefully evaluating your options and selecting the app that best meets your needs, you can ensure that you can sign and send documents quickly and easily while ensuring your information's security and confidentiality.
How to use a Free PDF Signature App: A Step-by-Step Guide
A free PDF signature app can be a quick and easy way to sign and send documents online. The following step-by-step guide will walk you through the process of using a free PDF signature app and how to reduce size to pdf of an esign for quick processing:
Choose your PDF signature app
Many different PDF signature apps are available, each with features and benefits. Before using a PDF signature app, choose the one that best meets your needs.
Some popular options include eSignly, Adobe Sign, SignNow, and HelloSign.
Create an Account
Once you have chosen your PDF signature app, you must create an account. This typically involves providing basic personal information, such as your name and email address, and creating a username and password.
Upload your Document
Once you have created an account, you can upload the document you need to sign. Most PDF signature apps allow you to upload documents in various formats, including PDF, Word, and Excel.
Add your Signature
Once your document has been uploaded, you can add your signature. This can be done in a few different ways, depending on the PDF signature app you are using.
Some apps will allow you to draw your signature using your mouse or trackpad, while others will allow you to upload an image of your signature.
Review and Edit your Signature
After you add your signature, you will want to review it to ensure it looks correct. Most PDF signature apps will allow you to edit your signature, if necessary, by resizing it, changing the color, or adjusting the position.
Send your Document
Once satisfied with your signature, you can send the document to the recipient. Most PDF signature apps will allow you to send the document directly from the app by entering the recipient's email address and any additional information that may be required.
Receive Confirmation
After the recipient has received and signed the document, you will typically receive a confirmation email or notification from the PDF signature app.
This will let you know that the document has been signed and is ready for review.
Download or Save your Document
Once the document has been signed, you can download or save it for your records. Most PDF signature apps will allow you to download the signed document in various formats, including PDF, Word, and Excel.
A free PDF signature app is a quick and easy way to sign and send documents online. By following the step-by-step guide above, you can ensure that you can sign and send documents quickly and easily while ensuring your information's security and confidentiality.
Tips for Signing PDFs Electronically
Electronic signatures have become a popular way to sign documents, particularly PDFs. With the rise of remote work and the need for online collaboration, electronic signatures offer a convenient and secure way to sign and share documents without needing physical signatures.
Here are some tips for signing PDFs electronically:
Choose a Reputable e-signature Tool
Many e-signature tools are available online, each with its own features and capabilities. Choosing a reputable tool trusted by businesses and individuals alike is important.
Look for a tool that provides advanced security features, such as encryption and authentication, to protect your signature and the document.
Understand the Laws and Regulations Regarding Electronic Signatures
Different countries and regions have laws and regulations regarding electronic signatures. Understanding these laws before using electronic signatures, particularly when signing legal or sensitive documents.
Familiarize yourself with the laws in your country or region, and ensure that the e-signature tool you choose complies with these laws.
Verify the Identity of the Signer
One of the benefits of electronic signatures is the ability to verify the signer's identity. Ensure that the e-signature tool you choose includes features such as multi-factor authentication or digital certificates, which can help ensure that the signer is who they say they are.
Review the Document Before Signing
Before signing a PDF electronically:
- Take the time to review the document thoroughly.
- Ensure that all of the information is accurate and complete and that you understand the terms and conditions of the document.
- If there are any issues or questions, contact the sender or recipient of the document before signing.
Use a Clear and Legible Signature
When signing a PDF electronically, use a clear and legible signature that can be easily identified as your own. Some e-signature tools allow you to draw your signature using a mouse or trackpad.
In contrast, others allow you to upload an image of your signature. Regardless of your chosen method, make sure your signature is clear and easy to read.
Save a Copy of the Signed Document
After signing a PDF electronically, save a copy of the signed document for your records. Most e-signature tools will allow you to download or save a copy of the signed document in various formats, including PDF, Word, or Excel.
Keep a copy of the signed document securely, such as a password-protected folder or cloud storage service.
Be Aware of the Limitations of Electronic Signatures
While electronic signatures are a convenient and secure way to sign documents, they have limitations. For example, some documents may require a physical signature or may not be legally binding if signed electronically.
Make sure to understand the limitations of electronic signatures before using them, and be prepared to use a physical signature if necessary.
Electronic signatures are a convenient and secure way to sign PDFs and other documents online. By choosing a reputable e-signature tool, understanding the laws and regulations regarding electronic signatures, verifying the identity of the signer, reviewing the document before signing, using a clear and legible signature, saving a copy of the signed document, and being aware of the limitations of electronic signatures, you can ensure that your electronic signatures are valid, secure, and effective.
Use Rlectronic Signatures for the Right Types of Documents
Electronic signatures are not suitable for every type of document. For example, some documents, such as wills, deeds, or court orders, may require a physical signature to be considered legally binding.
Before using electronic signatures, understand the types of documents appropriate for electronic signatures and those requiring physical signatures.
Follow Best Practices for Password Management
Most e-signature tools require a password or other authentication method to verify your identity before allowing you to sign a document electronically.
It is important to follow best practices for password management to protect your e-signature account from unauthorized access. This includes using strong and unique passwords, enabling two-factor authentication, and avoiding sharing your password with anyone.
Educate Yourself and Others on Electronic Signatures
Electronic signatures are becoming more popular and widespread, but many people are still unfamiliar with the concept.
As someone who uses electronic signatures, educating yourself and others on how they work, the benefits they offer, and the laws and regulations governing their use is important. This can promote the use of electronic signatures and reduce confusion or mistrust among those who are unfamiliar with them.
Consider Using a Digital Signature Certificate
A digital signature certificate is a type of electronic certificate that verifies the signer's identity and provides additional security features to ensure the integrity of the signed document.
Digital signature certificates are often used for more complex or sensitive documents, such as contracts or financial transactions. Suppose you frequently sign these types of documents. In that case, it may be worth considering obtaining a digital signature certificate to provide an additional layer of security and authenticity to your electronic signatures.
Use Electronic Signatures for Remote Collaboration
One of the main benefits of electronic signatures is the ability to sign and share documents remotely. This can be particularly useful for businesses or teams working remotely or with members in different locations.
Electronic signatures can streamline workflows, reduce the need for physical signatures or paperwork, and speed up signing and finalizing documents.
Check for Compatibility with Different Devices and Operating Systems
When choosing an e-signature tool, check for compatibility with different devices and operating systems. Some e-signature tools may not work well on certain devices or operating systems, leading to frustration and delays.
Look for a tool compatible with various devices and operating systems to ensure that you can sign documents from wherever you are.
Don't Forget to Sign and Date the Document
When signing a PDF electronically, it is important to include your signature and date the document, just as you would with a physical signature.
This helps to verify the authenticity and validity of the signed document and ensures that all parties are aware of when the document was signed. Most e-signature tools will include options to add a signature and date to the document.
Electronic signatures are a convenient and secure way to sign PDFs and other documents online. By following these tips for signing PDFs electronically, you can ensure that your electronic signatures are valid, secure, and effective.
Additionally, by educating yourself and others on the benefits of electronic signatures, you can promote their use and increase efficiency in your personal and professional life.
The Key Takeaway
In conclusion, choosing the right free PDF signature app depends on your needs and preferences. If you are looking for a simple and easy-to-use tool for signing pdf and to reduce the size to pdf of an electronic signature, eSignly is the best option.
It is important to consider the features and benefits of each tool, as well as any limitations or potential drawbacks.
Additionally, evaluate the compatibility of each tool with your devices and operating systems.
Ultimately, using a free PDF signature app aims to streamline the process of signing and sharing documents while ensuring security and authenticity.
By selecting the right tool for your needs and following best practices for electronic signatures, you can save time and effort while signing PDFs and other documents online.
