The COVID-19 pandemic has dynamically changed the working culture across the world. Every organization has embraced remote working and while many enterprises have smoothly transitioned into working remotely some others are still struggling with the process. Without a doubt, many benefits are associated with working remotely, both for organizations and employees.
Of course, the process of developing a workable infrastructure that supports this working mode is not clear-cut. However, organizations that have been able to establish a practical approach to remote working will benefit from it. Cost reduction, a boost in efficiency and productivity, and an increase in the general well-being of the staff – are some of the critical benefits associated with remote working.
If your organization is yet to embrace remote working during this pandemic, it is time to think about it. This is a great time to explore opportunities and leverage available insights to grow a dynamic business that can survive the pandemic and future uncertainties. In this post, we will share some tips on how to boost the efficiency and productivity of your business during the COVID-19 pandemic.
Tips to Boost Productivity and Efficiency in COVID-19 Pandemic
Whether you are a business owner or an employee, managing your business or job from home is not always easy. However, when an organization develops smart objectives to create an infrastructure that is consistent and adaptable by all, it becomes easier for everyone. A practical infrastructure will not only help efficiency and productivity during this pandemic.
It will also significantly impact the future operations of the business. To set up an infrastructure that enables staff to work remotely efficiently and productively, here are some tips to consider. Invest in Video Conferencing ServicesThanks to technology, people do not have to gather physically to hold meetings, no matter how critical or the caliber of executives involved.
From anywhere in the world, people can congregate on a platform to hold meetings effectively. There is no better time to invest in video conferencing services than now. Zoom is a popular choice for many but many other platforms enable group virtual meetings seamlessly. Set time for routine meetings and work progress updates and stick to it.
It is recommended that you set meetings in advance and send a digital memo to all concerned and request their acknowledgment. To make it more official, you can sign electronically at eSignly. With this, you are assured that everyone will be available for the virtual meeting.
Pool Information and Create a Centralized Source for Easy Access
Access to information is very critical for work efficiency and productivity. If your team members have to wait for hours before they can contact someone to send information to them, efficiency will drag. So, instead of making a person or department the custodian of critical information, you should consider creating a centralized source for it.
This makes it easy for everyone to access information when they need it. Invest in central databases and portals to hold your company’s information. Thankfully, there are business management applications that have been designed to help organizations disseminate information, track progress, and break departmental silos. With centralized information, you can keep every team member on the same page, irrespective of the distance and difference in the department.
Maintain a Work Routine
One major issue with working remotely is the problem of maintaining a routine. Working from home and having family around can disrupt your routine. However, if you are conscious of the problem and you develop a routine plan and stick to it, you can be sure of business efficiency. It is recommended that an organization create a routine plan that helps to keep all employees in check.
Starting the workday with video conferencing with all team members is sure going to get everyone started on a good note. If for nothing else, everyone must show up for the morning check-ins. Of course, it is unlikely that you would want to show up in your pajamas for a work meeting in the morning. Insist on having a regular check-in time and enforce it across the board.
Keep a to-do list and follow up on every team member to ensure that what is to be done gets done. When there is a need to send an official email that requires signatures, the appropriate team members can do so online.
Create a Separate Work Area
To achieve efficiency and productivity while working remotely, it is important to create a semblance of order in your work schedule. Working from your bed or sofa is not a good idea because it is easy to slip into sleep mode or pick up the remote to watch your favorite program. So, set out a separate space as your work area.
Resume at the desk you have created every morning and treat each day as if you are at the office. The workspace does not have to be somewhere elaborate. However, it is should be a place where you would not be distracted.
Keep a Tab on Your Team
If you are trying your best to be efficient and productive, you may not be able to say the same for your team members. Therefore, it is recommended that you send an occasional reminder to your team on routine plans. If you do not keep a tab, there is a tendency that nothing will get done. People that have worked a large part of their career in a controlled environment will find it difficult to work from home. To ensure that everyone is carried along and is on the same page, keep a tab on them and encourage them to get the work done.
Provide a Budget for Necessary Equipment
If you do not have the infrastructure already in place, then you should talk to your employees or team members to know if they have all they need to work. If your team does not have the necessary equipment to work with, efficiency and productivity are not guaranteed. However, this does not mean you have to spend a fortune. By the way, if your team members are not complaining, there is no need to raise dust about it.
The COVID-19 pandemic has changed the way the world works. There is a lot to deal with and business must continue. For some organizations, efficiency and productivity are at the lowest while for others everything is at the peak level. Your ability to embrace the dynamic changes that this pandemic has brought will significantly help in developing a culture that promotes remote working. This ultimately will help boost your organization’s efficiency and productivity.