Digitization is all around us. Almost every activity that we used to perform 10 years ago in a traditional way has now got digitized. Right from shopping to medicine, everything can be done digitally, online, and virtually. Digital transformation is not limited to private life. Business organizations and governments across the world have adopted this new change with wide open arms and as a result, they do not shy away from integrating high-quality Technological Solutions in their operations with the objective of automating the system for eliminating human errors, and risk.
The e-signature services are one of the technological developments which are used by multiple industries across the globe as these solutions offer comfort and security to the customers.
Free online signing software is one of the beneficial inventions of the modern world which has sped up the process of documentation. Apart from offering safety and speed, these solutions are easy to use for every individual and have legal backing too.
Definition of an e-signature
E-signature or electronic signature in simple words means electronic data that is recognized by the law as a signature and considered as an agreement shown by the signatory Who had an intent to sign the document with all the effect. An electronic signature can be made in any form; it can be a picture of a handwritten signature or an electronic signature made on the screen of the computer device using a stylus or finger.
Almost every business and organization across the world have accepted the validity of the electronic signature and they are enjoying its benefits too. Right from the sales department to the HR and accounting desk, everybody can benefit from digital signatures. And why not?
Those who have deployed the best document signing service in the organization are working more efficiently than before and the workflow has become smoother.
As per the US law passed in 2000, ESIGN Act, an electronic signature can be an electronic symbol or process, or sound that is connected to the content (signed) and is performed by the individual with an intent to sign the content. It is more like a digital footprint or a fingerprint that the signer leaves on the document to show his consent to the terms and conditions mentioned in the document.
Electronic signatures are legally binding. Even a free online signing software that is in compliance with the law of the land has legal backing and is valid in a court of law. As per the ESIGN Act, an electronic signature is as valid as a traditional signature.
When an organization decides to operate in the traditional way the organization is supposed to suffer. When the rest of the world is changing this organization will be stuck in dealing with the new challenges in old ways.
Suppose an organization needs a signature from 3-4 parties to complete a deal. This deal is crucial to the business and hence the organization is looking forward to closing it as soon as possible. However, what the organization does is prepares a paper-based document, writes all the terms and conditions on it, and send it to 3-4 via post. The courier reaches two different parties on different days and by the time they sign and send it back to the organization, there is a gap of 7 to 8 days. Who is going to pay for the loss that the organization had to suffer due to the delay?
To avoid such situations, it is recommended to use the best e-signature software and smoother the signing process. With such software, the documentation process which otherwise would have taken a week can be completed within a few hours.
Here are some benefits that e signature services offer that help in overcoming the complexities and obstacles of traditional working methods.
Electronic signature software is so far the most cost-effective solution that your business can come across. You not only get to save money on stationery and postage but also save a lot of time which your employees can use somewhere else productively.
By eliminating the use of paper or reducing its amount an organization stands tall in the market. A responsible organization that cares about the environment and ecology gains tremendous goodwill in the market. Aliens of paper and cardboard are produced across the world which is affecting our mother nature. When you decide to go digital and paperless you contribute to the safety of nature.
When it comes to handwritten Signature or paper-based signatures human errors are unavoidable. Plus the document is always at risk of getting lost or damaged. Keeping a real-time track of the progress of the paper document is also impossible. All these issues can be overcome with the best free online signing software. Electronic signature software allows you to monitor the document in real-time which keeps you updated about every progress and action taken by the parties.
Smooth user experience
The market is customer-centric. The organization must adopt an individual approach instead of looking at the market as a broad concept. Customers are expecting to be treated specially and they want sellers, vendors, and organizations to respect their time and consider their comfort and convenience whenever they deal with each other. A customized approach will take the organization ahead. And what can help you better than an electronic signature solution in this?
This solution allows customers to perform signatures on their own time from the comfort of their homes using any mobile device.
Apart from the benefits or features mentioned above, deploying the best document signing service leads to other vendors also, such as high-end security, operation efficiency, boosted productivity, smooth flow of creativity and ideas, and more.
In the current dynamic market, businesses have to be flexible and customer-oriented to survive the pressure.
Every organization and every department of the organization can leverage e signature services to enjoy all its benefits and advantages. Dynamic digital world organizations deploy Technologies that will save time and add to the efficiency without bothering the budget the most.
Digital signature solutions are cost-effective in the long run and are safe to use. What else can one want?