Just a few years ago, the traditional fax, as it is now called, revolutionized communication. It was a huge step upward from the era of sending telegrams. It meant that information could be sent and received immediately if you had a fax machine and a telephone line. Today, the fax has evolved into yet another revolutionary means of communication, especially for businesses.
It’s now possible to send and receive information in real-time wherever you are as long as you have Internet access. There’s no longer the need to be at a particular place as you wait to receive your fax in print form. Any business can use online fax to make their services more efficient.
This is how online faxing can change the way your business communicates:
1. It Supports Paperless Communication
Proper communication is a vital tool for any business that wants to succeed. Paper communication has been the norm in many businesses, and this is due to the culture of printing documents. However, if you’ve been trying to minimize the use of paper in your business, online fax services will help you in that quest.
It may not be possible for your business to go completely paperless, but using online faxing reduces paper use and the need to print drastically. It will minimize the paper trail and the expense that comes with it. In addition to that, the records are easier to keep than printed paper.
2. Accessibility And Convenience
With an online faxing machine, you can transfer documents to their recipients from wherever you are. In the past, it was common for things to be overtaken by events as you waited for other workers to finish faxing their documents. But now, everything is at your fingertips, and if you forget to send it while at the office, you can send it as soon as you remember. Besides, it’s optimized for mobile access on both Android and Apple phones.
Apart from that, you don’t have to worry about missing important fax messages. Anything that’s faxed in goes directly to the mail service connected to the fax service. This makes the way your business communicates more convenient for you, your customers, suppliers, and business associates.
3. SEND MORE WORK IN LESS TIME
Traditional faxing involves a lot of work that can slow things down, even when something is urgent. Online faxing take business communication to another level by reducing the tedious process of faxing to a quicker and easier process. For improved workflow, a business must have a reliable way of sending and receiving information, without much stress.
Digital faxing allows for more work to be done more efficiently and in a more streamlined flow.
These are some of the ways online fax improves communication in your business:
- You can send an unlimited number of pages.
- You can send faxes to multiple recipients at a go.
- You can schedule a fax to be sent when the time is right.
4. Better Organization Of Records
Perhaps, you’re discussing an important document with an investor, but you can’t trace it because it’s been misplaced. That’s quite embarrassing. With online faxing, on the one hand, your documents are organized and easily traceable. You can find them anytime you need them, without any difficulty.
By using online fax, you directly reduce the risk of losing or damaging a document significantly. Received and sent faxes are saved on your devices from your email, and retrieving them is instantaneous. This makes business communication quicker, which is a necessity in running any business.
5. Digital Signatures And Legal Binding
You’ll no longer have to wait for long for documents to be signed and returned. As instant, as online faxing is, so are the digital signatures as well. Gone are the days when your assistant had to call you back to the office to sign some urgent documents. As with traditional faxing, electronic signatures are regarded as legal and viable. That’s besides being termed as authentic.
Online fax lets you use an electronic signature without the need to print out the documents at any point. Also, online faxing services certify the delivery of documents by adding proof of delivery to make them legally compliant.
Internet Faxing For A Modern Business
Online faxing is a game-changer in solving a considerable portion of a business’s communication needs. It replaces the traditional way of faxing and improves business efficiency, organization, accessibility, and convenience. Apart from that, online faxing is eco-friendly and helps your business become more environment-friendly by reducing the waste created through the use of paper.
The much loved and once very useful traditional fax is almost becoming obsolete. However, faxing is still an excellent business communication tool, only that it’s more advanced, accessible, and more effective. When you’re ready to shift, it’s essential to go for a reputable online fax service provider. This will save you the worry if the service will be a useful solution to your business communication needs or not.